Senior Administrative Assistant - Marketing

1-800-GOT-JUNK? is looking for a highly organized, proactive and collaborative Senior Administrative Assistant to support our Marketing leadership team, including our Chief Marketing Officer and two Vice Presidents. This is a role for someone who genuinely loves making things work better. You anticipate what’s needed, bring order to busy schedules, connect dots others may miss, and take pride in making the people and team around you more effective. You’ll be an important partner to our Marketing leaders and part of a collaborative administrative team across 1-800-GOT-JUNK?. We’re looking for someone who is naturally curious about better ways of working—including how AI and emerging technology can make administrative work smarter, simpler and more efficient. If you’re the person who is always thinking “I’ve got this” and gets genuine satisfaction from making someone else’s day easier, you’ll fit right in. A DAY IN THE LIFE Keep Our Leaders One Step Ahead: Proactively manage complex calendars for our CMO and two VPs, understanding priorities, anticipating conflicts and ensuring their time is focused where it matters most. Be the Connector: Build strong relationships across Marketing, our administrative community and the broader organization. Coordinate across leaders and teams, keep communication flowing and make it easier for people to work together. Make Meetings Matter: Coordinate leadership meetings, team huddles, offsites and events from end to end—ensuring the right people, information and logistics come together and following through on actions when needed. Own the Details: Coordinate travel, expenses, executive inbox support, documentation and other day-to-day administration with accuracy, discretion and a high degree of follow-through. Keep Things Moving: Track priorities, deadlines and action items; anticipate what leaders will need next; and step into ad hoc projects where an extra set of capable hands can make a difference. Make Work Smarter: Look for opportunities to simplify and improve how we work. Experiment with AI, automation and technology to reduce manual work, improve organization and create more efficient administrative systems. Pitch In: We have a collaborative administrative team and believe strongly in helping one another. Provide coverage when needed, share what works and jump in when you see an opportunity to help—whether or not it sits neatly within your job description. WHAT YOU BRING TO THE TEAM * Proven experience supporting senior leaders in a fast-moving environment. * Strong calendar management skills and the ability to confidently navigate multiple leaders, competing priorities and frequent change. * A proactive mindset—you anticipate needs rather than waiting to be asked. * Exceptional organization and attention to detail, without losing sight of the bigger picture. * Strong written and verbal communication skills and confidence interacting with leaders at all levels. * High judgment and discretion when handling confidential or sensitive information. * A collaborative, low-ego approach and a genuine willingness to help others succeed. * Comfort with Google Workspace and an interest in continuously finding smarter ways to use technology. * Curiosity about AI and automation and enthusiasm for applying new tools to everyday work. * Strong problem-solving skills—you’re resourceful, calm under pressure and rarely stopped by “I don't know.” * Experience coordinating travel, meetings, events, expenses and administrative projects. * Most importantly, a service mindset. You take pride in being dependable, making things easier and leaving things better than you found them. HYBRID WORK ENVIRONMENT Team members in our Vancouver, Toronto, and Kansas City Junktion Hubs follow a hybrid work model that balances flexibility with in-person collaboration. Employees are expected to work from the office several days each month, with scheduled team collaboration and company connection days to support alignment, teamwork, and business priorities. COMPENSATION & BENEFITS * Competitive Salary: $65,000-$75,000K (Actual salary offered will be commensurate with education, experience and internal parity) * Total Compensation Package designed to support your financial, personal, and professional well-being. This includes: * Participation in our Company Profit Sharing Program * Comprehensive Extended Health & Dental Benefits * Generous Paid Time Off, including annual vacation and personal days * Hybrid Work Environment, offering flexibility to work both remotely and from our corporate offices * Professional Development Opportunities to support ongoing career growth * Access to Health and Wellness Programs * Speak to us to learn more about what we offer THE HIRING PROCESS * Pre-Screen – Let’s talk about your experience, goals & excitement for this role! * Interviews – Two or more interviews with different team members, including structured competency & scenario-based questions * Presentation/Assessment * References & Background Check * We use audio recording transcription for our interview practices ABOUT US Did you know O2E Brands has been voted one of the Best Workplaces in Canada 15 times!? Take a sneak peek into why that is, here: (YouTube) Check us out on social! At O2E Brands, we know that great talent comes in many forms, and we want to meet you at your best. We value diversity and inclusivity. We will provide reasonable accommodations to applicants with disabilities at any time throughout the recruitment and selection process upon request. READY TO TAKE YOUR CAREER TO THE NEXT LEVEL? APPLY TODAY! 1800gotjunk.com | wow1day.com | shackshine.com

The Senior Administrative Assistant will proactively manage complex calendars for the Marketing leadership team and coordinate meetings, travel, and events. They will also identify opportunities to improve administrative efficiency through the use of AI and emerging technologies.

Candidates must have proven experience supporting senior leaders in a fast-paced environment with strong organizational and communication skills. Proficiency in Google Workspace and a proactive, service-oriented mindset are essential for success in this role.

• Profit sharing program • Comprehensive extended health and dental benefits • Paid time off • Annual vacation • Personal days • Professional development opportunities • Health and wellness programs

• Gestion du tempsSouhaitée
• Résolution de problèmesSouhaitée
• Sens de l’organisationSouhaitée
• Google WorkspaceSouhaitée
• Souci du détailSouhaitée
• CommunicationSouhaitée

Relevées dans la description du poste. Confirmez les exigences importantes ci-dessus.

• Calendar management
• Executive support
• Communication
• Organization
• Problem-solving
• Google Workspace
• AI tools
• Automation
• Travel coordination
• Event planning
• Discretion
• Proactivity
• Relationship building
• Time management
• Attention to detail
• Service mindset
• Calendar Management
• Resourcefulness
• Composure
• Curiosity
• Time Off Management
• Follow Through
• Emerging Technologies
• Artificial Intelligence
• Experimentation
• Leadership
• Marketing
• Problem Solving
• Operating Expense
• Verbal Communication Skills
• Coordinating
• Transcribing
• Calmness Under Pressure
• Teamwork
• Enthusiasm
• Detail Oriented
• Business Priorities

• Administrative
• Management & Leadership
• Marketing
• Marketing Administrative Assistant
• Marketing Assistant / Associate
• Advertising and Marketing Professionals
• Market Research Analysts and Marketing Specialists

Expérience minimale

2+ ans

Langue de l’offre

anglais

Heures de travail

40 heures par semaine

Présence au bureau

1 jours par semaine