Document Control Specialist

Job Title: Document Control SpecialistJob Description The Document Control Specialist provides high-quality support to Product Configuration Management (PCM) customers and business partners by managing product documentation and configuration data throughout the product lifecycle. This role focuses on improving change management cycle times while maintaining a high level of accuracy and efficiency. The specialist drives PCM initiatives, supports clean-up and cost-reduction projects, and collaborates closely with senior document specialists and cross-functional teams. The role also contributes to process improvements by identifying problem areas and proposing solutions, while consistently modeling the organization’s core values. Responsibilities Create, enrich, maintain, and manage item master records in the Agile PLM system. Coordinate and execute project document releases to ensure accurate and timely documentation availability. Perform data analysis and reporting to support Product Configuration Management and related business functions. Create and manage Bills of Material (BOMs) to ensure accurate configuration of products. Support engineering change management by processing Engineering Change Orders (ECOs) and Engineering Change Notices (ECNs) in an engineering environment. Coordinate and support software releases as part of the overall product configuration process. Provide end-to-end support for new product programs by working directly with program team members to document and release all products as required. Support service, custom products, product marketing, program management, manufacturing, engineering, and other teams with the release and maintenance of sustaining and new products, as well as product changes. Assist Product Configuration Management with specific project activities, including clean-up projects, cost-reduction initiatives, regulatory-driven projects, and team coverage assignments. Collaborate with external suppliers and manufacturers as needed to ensure accurate and timely documentation and configuration data. Work closely with senior document specialists and internal cross-functional teams to align on processes, priorities, and best practices. Identify problem areas within document control and configuration management processes and work with the management team to implement process improvements. Demonstrate and promote core organizational values through day-to-day interactions and work practices. Essential Skills 1–3 years of experience in a configuration management role working closely with engineering. Proven ability to create and process engineering change orders in an engineering environment. Experience working with basic Microsoft Excel functions for data entry, analysis, and reporting. Background using Agile PLM or a similar tool for item and BOM creation and maintenance. Hands-on experience with configuration management processes, including ECO and ECN handling. Familiarity with managing Bills of Material (BOMs) in a product development or manufacturing environment. Ability to manage multiple tasks and priorities while maintaining accuracy and efficiency in documentation. Strong attention to detail and commitment to data integrity in item master and configuration records. Effective communication skills for collaborating with engineering, manufacturing, program management, and other cross-functional teams. Comfort working in a structured, process-oriented environment focused on continuous improvement. Additional Skills & Qualifications Direct experience in a configuration management role dealing with electronic handheld products is an asset. Working knowledge of Oracle R12 is considered a strong bonus. Post-secondary education in a related technical or engineering discipline (such as graduates from programs at George Brown or Humber) is beneficial. Experience supporting new product introduction and end-to-end program documentation is an advantage. Exposure to product configuration management within an electronics or technology-focused organization is preferred. Demonstrated ability to contribute to process improvement and clean-up initiatives. Comfort working with cross-functional stakeholders, including external suppliers and manufacturers. Interest in working within an innovation-driven environment that values curiosity, collaboration, and continuous learning. Work Environment The role is based in an engineering-focused environment, supporting a Product Configuration Management team located in Mississauga. The position operates on a straight day shift schedule with a 37.5-hour work week, offering predictable daytime working hours. The physical workspace consists of a clean cubicle setup in a modern office setting. The culture emphasizes innovation, collaboration, and redefining the future of work through technology and teamwork. Employees are encouraged to push boundaries, share ideas, and approach their work with curiosity and care. The environment is described as inclusive and supportive, with strong ratings for diversity, inclusion, and work-life balance, and many employees reporting that they feel seen, heard, and respected. There is a strong focus on career growth and development, with opportunities to learn, lead, and work with supportive leaders in a culture that values autonomous work direction and personal growth. Dress expectations align with a professional office and engineering environment. Job Type & Location This is a Contract position based out of MISSISSAUGA, ON. Pay And Benefits The pay range for this position is $25.00 - $32.00/hr. Workplace Type This is a fully onsite position in MISSISSAUGA,ON. À propos d'Actalent Actalent est un leader mondial dans les services d’ingénierie et de sciences ainsi que dans les solutions de talents. Nous aidons des entreprises visionnaires à faire progresser leurs initiatives d’ingénierie et de science grâce à l’accès à des experts spécialisés qui favorisent l’échelle, l’innovation et la rapidité de mise sur le marché. Avec un réseau de près de 20 000 consultants et 5 000 clients à travers les États-Unis, le Canada, l’Asie et l’Europe, Actalent dessert de nombreuses entreprises du Fortune 500. Nous sommes fiers d’être l’une des 500 meilleures firmes de conception de l’Engineering News-Record (ENR) pour nos services de conception en ingénierie et un lauréat du prix ClearlyRated Best of Staffing® tant pour le service client que pour les talents. Actalent est un employeur souscrivant au principe de l’égalité des chances et accepte toutes les candidatures sans tenir compte de la race, du sexe, de l’âge, de la couleur, de la religion, des origines nationales, du statut d’ancien combattant, d’un handicap, de l’orientation sexuelle, de l’identité sexuelle, des renseignements génétiques ou de toute autre caractéristique protégée par la loi. Si vous souhaitez faire une demande d’accommodement raisonnable, tel que la modification ou l’ajustement du processus de demande d’emploi ou d’entrevue à cause d’un handicap, veuillez envoyer un courriel à [email protected] pour connaître d’autres options d’accommodement. Ordonnance sur l’égalité des chances de San Francisco: Conformément à l’Ordonnance sur l’égalité des chances de San Francisco, pour tous les postes situés dans la ville et le comté de San Francisco, nous examinerons les candidatures des personnes qualifiées ayant un casier judiciaire ou des antécédents criminels. Utilisation de l’intelligence artificielle (IA): Nous pouvons utiliser l’intelligence artificielle (IA) pour soutenir certaines étapes de notre processus d’embauche, notamment la recherche, la présélection et l’évaluation des candidatures. L’IA aide à analyser les candidatures et les qualifications, mais les décisions finales sont prises par notre équipe de recrutement. En soumettant votre candidature, vous reconnaissez et acceptez que celle-ci puisse être examinée à l’aide d’outils d’IA. About Actalent Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 20,000 consultants and 5,000 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. We are proud to be an Engineering News-Record (ENR) Top 500 Design Firm for our engineering design services and a ClearlyRated Best of Staffing® winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] for other accommodation options. San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records. Use of Artificial Intelligence (AI):We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.

Manage product documentation and configuration data throughout the product lifecycle using Agile PLM. Coordinate engineering change orders and bills of materials to ensure accurate product configuration and timely releases.

Requires 1-3 years of experience in configuration management within an engineering environment and proficiency in Agile PLM and Excel. A technical or engineering post-secondary education is beneficial.

• Analyse de donnéesSouhaitée
• Microsoft ExcelSouhaitée

Relevées dans la description du poste. Confirmez les exigences importantes ci-dessus.

• Configuration Management
• Agile PLM
• Bill of Materials (BOM)
• Engineering Change Orders (ECO)
• Engineering Change Notices (ECN)
• Microsoft Excel
• Data Analysis
• Item Master Management
• Cross-functional Collaboration
• Document Control
• Oracle R12
• New Product Introduction (NPI)

• Engineering
• Manufacturing
• Administrative
• Consulting
• Data & Analytics

Formation minimale

Diplôme professionnel

Expérience minimale

2+ ans

Postuler avant le

6 sept. 2026

Langue de l’offre

anglais

Heures de travail

38 heures par semaine

Niveau d’expérience

Entry level