Coordinator – Sales and Estimating

Dive into the world of steel excellence with ADF Group, the world leader in structural steel engineering. We shape the future with our commitment to innovation and quality, pushing the boundaries of engineering on projects of international scope. Main Responsibilities Opportunity and Bid Management * Enter bids into the computer system and prepare the required documentation. * Keep project information up to date in the estimating systems. * Update submission deadlines, project statuses, assigned estimators, and client information. * Follow up internally regarding information required before submitting a bid. * Assist with closing out bids. Document Management and Control * Manage documentation related to requests for proposals, including receiving and downloading drawings, specifications, addenda, forms, and other documents from various platforms. * Verify the completeness of received documentation and identify any missing or incomplete items. * Update and organize documents upon receipt of new drawings, revisions, or addenda. * Ensure version control so that estimators always have the most recent drawings, specifications, and addenda. * Promptly notify estimators and sales representatives of any new revisions or addenda received. Sales and Estimating Support * Distribute bid information to the relevant team members. * Forward bid requests, plans, specifications, and addenda to the relevant suppliers and subcontractors. * Coordinate requests for information and clarification as needed. * Assist in completing requests for proposals, prequalification documents, questionnaires, and other administrative requirements. * Request bid bonds and required insurance documents from the Project Administration team. * Verify that the company’s prequalification status is up to date and perform or coordinate any necessary updates. Transfer of Awarded Projects * Participate in the transfer of documents from the Estimating department to the execution teams after a contract is awarded. * Ensure that documents for awarded projects are complete, organized, and accessible to the relevant teams. * Ensure that the latest versions of plans, specifications, addenda, clarifications, and relevant documents used during the bid process are included in the transfer package. Desired Qualifications * College degree (DEC) in a field related to architecture, construction, or engineering, * Experience in structural steel, fabrication, construction, or estimating is a plus. * Ability to read and navigate effectively through drawings, specifications, and construction documents; knowledge of structural steel terminology is a plus. * Proficiency in Microsoft Excel, Outlook, Word, PDF software, and document management systems. * Fluency in English, both spoken and written. * Excellent organizational skills, attention to detail, and a meticulous approach. * Ability to effectively manage multiple projects, deadlines, and priorities simultaneously. What We Offer * Compressed 4.5-day workweek and flexible schedule; * Comprehensive group insurance plan with employer contribution; * Pension plan with employer contribution; * Annual bonus plan; * Employee and family assistance program (including access to telemedicine); * Charging stations (free of charge) for electric vehicles; * Fully equipped on-site fitness center for employees; * On-site cafeteria; * Corporate sports league.

The coordinator will manage bid documentation, update estimating systems, and ensure accurate document control for structural steel projects. They will also support the sales and estimating team by distributing bid information and facilitating the transfer of awarded projects to execution teams.

Candidates should possess a college degree in architecture, construction, or engineering and have proficiency in Microsoft Office and document management software. Strong organizational skills and the ability to interpret construction drawings and specifications are essential for this role.

• Compressed 4.5-day workweek • Flexible schedule • Comprehensive group insurance plan • Pension plan • Annual bonus plan • Employee and family assistance program • Telemedicine • Electric vehicle charging stations • On-site fitness center • On-site cafeteria • Corporate sports league

• Souci du détailSouhaitée
• Microsoft ExcelSouhaitée
• Microsoft WordSouhaitée
• Gestion de projetSouhaitée
• Microsoft OutlookSouhaitée

Relevées dans la description du poste. Confirmez les exigences importantes ci-dessus.

• Sales support
• Estimating
• Document management
• Bid management
• Structural steel terminology
• Microsoft Excel
• Microsoft Outlook
• Microsoft Word
• PDF software
• Organizational skills
• Attention to detail
• Project coordination
• Construction documentation
• Technical drawing interpretation
• Document Management
• Organizational Skills
• Project Administration
• Bid Management
• Construction
• Version Control
• Document Management Systems
• English Language
• Sales
• Leadership
• Innovation
• Request For Proposal
• Structural Steel
• Subcontracting
• Telehealth
• Electric Vehicles
• Detail Oriented

• Construction
• Engineering
• Administrative
• Sales
• Manufacturing
• Sales and Estimating Manager
• Sales Coordinator
• Clerical Support Workers Not Elsewhere Classified
• Sales Representatives of Services, Except Advertising, Insurance, Financial Services, and Travel

Formation minimale

Diplôme collégial

Expérience minimale

0+ ans

Langue de l’offre

anglais

Heures de travail

40 heures par semaine