Administrative Assistant

About Us AllRock Consulting Ltd. is a fast growing and innovative geotechnical, materials and Environmental engineering company. AllRock’s geotechnical engineers, and materials specialists are focused on solving design, construction, and rehabilitation issues impacting the communities in which we work and live. By pairing cutting-edge site investigation technology with tried-and-true experience, we bring unparalleled expertise to the entire geotechnical spectrum—from planning and investigation, to execution and quality control. AllRock works with clients in the pre-construction phases of a project to discover and examine what lies beneath their construction project. Our team collaborates with clients during the design phases to ensure they have all the geotechnical information needed to complete a successful project. This information allows projects to be completed on time and on budget, by working through problems upfront rather than during construction. AllRock is proud to say that we are a 100% owned and operated Mi'kmaq First Nations company. The Qalipu Mi'kmaq First Nations & Millbrook Mi'kmaq First Nations are proudly represented through our owners and senior management. We are proud to be registered as a Certified Aboriginal Business with the Canadian Council for Aboriginal Business. Indigenous candidates are strongly encouraged to apply. Why Work With AllRock Consulting Our commitment to supporting the whole person is reflected in how we reward our employees: Competitive salaries paired with an exceptional benefits package, including critical illness, long-term disability, life insurance, and comprehensive health and dental coverage. A Health Spending Account to help manage your medical expenses. Financial assistance for professional development, along with flexible scheduling to help you balance work and family life. The Position AllRock Consulting is a fast growing Geotechnical/Materials Engineering firm that is looking for a highly organized and proactive Administrative Assistant to join our fast-growing team. This is a unique opportunity to deliver administrative assistance to all 7 of our offices across Newfoundland and Ontario. The successful candidate will be working in fast-past team-oriented environment at our Toronto office. Job Duties and Responsibilities Order and manage office and lab supplies and equipment. Manage receipts, subscriptions and pay invoices. Handle insurance, registration, and maintenance appointments for company vehicles. Record meeting minutes and set up meetings. Draft templates and proofread documents. Arrange travel accommodations (flights, hotels, ferries and car rentals) for staff. Enroll employees in training courses. Request and file employee handbooks and training/safety certificates. Schedule premobilization drug/alcohol and medical testing for staff. Set up projects in our safety management software. Send mobilization forms for rotational jobs. Maintain social media presence on LinkedIn and Facebook. Organize monthly recognition, newsletters, anniversary, and birthday celebrations. Complete a variety of general administrative tasks. Assist with AP/AR tasks as needed. Qualifications Completed an Office Administration diploma or equivalent is an asset. Experience as an administrative assistant or in a similar role is an asset. Maintain a full and valid driver’s license. Have access to a vehicle for work related duties. Experience in AP/AR is an asset but not required Preferred Skills Strong capability to develop and maintain relationships with clients and all team members. Exceptional time management and organizational skills. Advanced understanding of word processing and spreadsheet software. Exceptional communication skills (verbal and written). Attention to detail and problem-solving skills. High level of discretion and confidentiality. Equal Opportunity Statement At AllRock Consulting Limited, we are committed to fostering an inclusive workplace culture that celebrates diversity in all its forms. We recognize that our success as a company depends on the diverse talents, experiences, and perspectives of our employees. As an equal opportunity employer, we do not discriminate against employees or job applicants based on race, color, ethnicity, nationality, religion, age, gender, sexual orientation, gender identity, marital status, disability, veteran status, or any other protected characteristic as required by applicable law. How to Apply To apply, please click on apply button, or email your cover letter, resume, and proof of any relevant certifications to HR@allrockconsulting.com with "Administrative Assistant - Toronto" in the subject line. We look forward to hearing from you!

Provide comprehensive administrative support across seven offices, including managing supplies, travel arrangements, and meeting coordination. Handle operational tasks such as invoice processing, social media maintenance, and employee training documentation.

An Office Administration diploma and previous experience in a similar role are considered assets. Candidates must possess a valid driver's license and access to a vehicle for work-related duties.

• Critical Illness Insurance • Long-term Disability Insurance • Life Insurance • Health Coverage • Dental Coverage • Health Spending Account • Professional Development Financial Assistance • Flexible Scheduling

Relevées dans la description du poste. Confirmez les exigences importantes ci-dessus.

• Office Administration
• Time Management
• Organizational Skills
• Word Processing
• Spreadsheet Software
• Verbal Communication
• Written Communication
• Attention To Detail
• Problem-solving
• Confidentiality
• AP/AR
• Social Media Management

• Administrative
• Consulting
• Engineering
• Construction
• Environmental & Sustainability

Formation minimale

Diplôme professionnel

Expérience minimale

0+ ans

Langue de l’offre

anglais

Heures de travail

40 heures par semaine