Hris Specialist

Role Summary We are seeking an HR & Benefits Administrator to join a dynamic and fast-growing global organization undergoing significant transformation across systems and operational processes. This role is responsible for end-to-end HR and Benefits administration within the Shared Services model, ensuring accurate, compliant, and efficient processing across HRIS, payroll, and benefits platforms. This role acts as a key operational and systems liaison across HR, Payroll, Benefits functions, external stakeholders, and business units, supporting day-to-day transactions using Oracle HCM. Key Responsibilities 1. HR Administration Maintain and update employee data (hires, terminations, status changes) in HRIS and payroll platforms (Oracle/ADP), including managing system integrations. Perform data validation and audits, ensuring upstream and downstream payroll accuracy. Manage HR documentation, records, and reporting. Act as a liaison between Shared Services, HR, and business units to resolve HR inquiries and issues. Support new hire onboarding (HRIS setup) and offboarding processes (ticket initiation). 2. Benefits Administration Administer end-to-end benefits programs, including enrollments, changes, terminations, and maintenance of accurate HRIS, benefits, and pension records. Coordinate payroll deductions, employer contributions, billing, and vendor invoice reconciliation. Perform data entry, audits, and validations across benefits, pension, and savings plans to ensure data integrity. Maintain documentation, SOPs, KPIs, and issue logs in compliance with internal controls and audit requirements. Support reporting, financial reconciliations, and pension/benefits disclosures. Provide onboarding support and respond to employee and manager benefit inquiries. 3. Service Delivery & Other Support Manage shared inboxes and intake platforms, responding to inquiries in a timely manner. Deliver transactions in line with service level agreements (SLAs) and operational KPIs. Support regulatory filings and internal/external audits. Provide backup support across Shared Services administrative functions as needed. Participate in process improvement initiatives. Document SOPs, workflows, and process changes. Qualifications & Experience Post-secondary education in Human Resources, Business, or a related field. 3-5+ years of experience in HR administration and/or benefits administration, preferably within a Shared Services environment. Hands-on experience with HRIS and payroll systems (Oracle and ADP preferred). Experience supporting multi-entity or multi-country environments is considered an asset. Demonstrated experience supporting system implementations and process improvement initiatives. Skills & Competencies Strong attention to detail and commitment to data accuracy. Solid understanding of HR, payroll, and benefits processes. Strong systems aptitude, including HRIS platforms, Excel, and data validation tools. Highly proficient and comfortable with technology and systems. Excellent organizational, prioritization, and time management skills. Customer-service focused with strong verbal and written communication skills. Ability to work independently and collaboratively in a fast-paced Shared Services environment. Self-starter with a structured approach, capable of managing multiple priorities and meeting tight deadlines with minimal supervision. Demonstrates a continuous improvement mindset with strong curiosity, ownership, and accountability. Maintains strict confidentiality when handling sensitive and personal information. Job Type & Location This is a Contract position based out of Vaughan, ON. Pay and Benefits The pay range for this position is $29.00 - $32.00/hr. Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors. Workplace Type This is a hybrid position in Vaughan,ON. À propos d'Aston Carter Aston Carter fournit des solutions de talent de classe mondiale à des milliers de clients à travers le monde. Spécialisés dans la comptabilité, la finance, les ressources humaines, l’acquisition de talents, les achats, la chaine d’approvisionnement, et certaines professions administratives, nous étendons les capacités des entreprises à la pointe de l’industrie. Nous nous appuyons sur notre profonde expertise en matière de recrutement et sur notre vaste réseau pour répondre aux besoins évolutifs de nos clients et de notre communauté de talents avec agilité et excellence. Avec des bureaux aux États-Unis, au Canada, en Asie et en Europe, Aston Carter est au service d’un grand nombre d’entreprises du classement Fortune 500. Nous sommes fiers d’avoir remporté la désignation « Prix Platine » dans le cadre des prix Best of Staffing® Client et Talent décernés par ClearlyRated. Aston Carter est un employeur souscrivant au principe de l’égalité des chances et accepte toutes les candidatures sans tenir compte de la race, du sexe, de l’âge, de la couleur, de la religion, des origines nationales, du statut d’ancien combattant, d’un handicap, de l’orientation sexuelle, de l’identité sexuelle, des renseignements génétiques ou de toute autre caractéristique protégée par la loi. Si vous souhaitez faire une demande d’accommodement raisonnable, tel que la modification ou l’ajustement du processus de demande d’emploi ou d’entrevue à cause d’un handicap, veuillez envoyer un courriel à [email protected] pour connaître d’autres options d’accommodement. Ordonnance sur l’égalité des chances de San Francisco: Conformément à l’Ordonnance sur l’égalité des chances de San Francisco, pour tous les postes situés dans la ville et le comté de San Francisco, nous examinerons les candidatures des personnes qualifiées ayant un casier judiciaire ou des antécédents criminels. Utilisation de l’intelligence artificielle (IA): Nous pouvons utiliser l’intelligence artificielle (IA) pour soutenir certaines étapes de notre processus d’embauche, notamment la recherche, la présélection et l’évaluation des candidatures. L’IA aide à analyser les candidatures et les qualifications, mais les décisions finales sont prises par notre équipe de recrutement. En soumettant votre candidature, vous reconnaissez et acceptez que celle-ci puisse être examinée à l’aide d’outils d’IA. About Aston Carter Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] for other accommodation options. San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records. Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.

The HRIS Specialist manages end-to-end HR and benefits administration, ensuring accurate data processing within Oracle HCM and ADP. This role acts as a liaison between departments to resolve inquiries while maintaining compliance and supporting process improvement initiatives.

Candidates must have 3-5+ years of experience in HR or benefits administration, preferably within a Shared Services environment. A post-secondary education in Human Resources or a related field is required, along with hands-on experience in HRIS and payroll systems.

• Gestion du tempsSouhaitée
• Service à la clientèleSouhaitée

Relevées dans la description du poste. Confirmez les exigences importantes ci-dessus.

• HRIS
• Payroll Administration
• Benefits Administration
• Oracle HCM
• ADP
• Data Validation
• Auditing
• Record Keeping
• SOP Documentation
• KPI Tracking
• Financial Reconciliation
• Onboarding
• Offboarding
• Customer Service
• Time Management
• Process Improvement
• Invoice Reconciliation
• Self-Starter
• Oracle Human Capital Management (HCM)
• Supply Chain
• Accountability
• Payroll Systems
• Workflow Management
• Curiosity
• Administrative Functions
• Microsoft Excel
• Accounting
• Artificial Intelligence
• Billing
• Internal Controls
• Communication
• Procurement
• Confidentiality
• Continuous Improvement Process
• Data Entry
• Data Integrity
• Human Resources Information System (HRIS)
• Finance
• External Auditing
• Internal Auditing
• Key Performance Indicators (KPIs)
• Employee Onboarding
• Service-Level Agreement
• Regulatory Filings
• Prioritization
• System Implementation
• Detail Oriented

• Human Resources
• Administrative
• Finance & Accounting
• HRIS Specialist
• HRIS Analyst / Specialist
• Personnel and Careers Professionals
• Human Resources Specialists

Formation minimale

Baccalauréat

Expérience minimale

5+ ans

Langue de l’offre

anglais

Heures de travail

40 heures par semaine