Administrative Coordinator

Accountable for providing administrative, coordination, and office management support that enables leaders and teams to operate efficiently and effectively. The Administrative Coordinator supports day-to-day business operations through calendar coordination, financial administration, office management, document preparation, event support, and confidential administrative services while delivering a high level of customer service and professionalism. Responsibility Area #1 - Leadership & Team Administrative Support Provide administrative support to Directors and leadership team members, including calendar coordination, meeting logistics, travel arrangements, and expense management. Coordinate large meetings, workshops, leadership sessions, and team events. Process expense claims and support travel bookings in accordance with company policies. Facilitate document approvals, electronic signatures, and workflow coordination using approved systems. Prepare, edit, format, and distribute reports, presentations, correspondence, and other business documents. Manage confidential information, urgent requests, and sensitive documentation with a high degree of professionalism and discretion. Provide administrative coordination that supports leaders in achieving business objectives. Responsibility Area #2 - Financial & Business Administration Process invoices, purchase requisitions, and other financial transactions using appropriate project and cost centre allocations. Support departmental budgeting, tracking, reporting, and administrative controls as required. Act as a Time & Attendance system super user by providing support, guidance, and system administration assistance. Maintain records, documentation, filing systems, and business information in accordance with company requirements. Coordinate routine reporting, document management, and business administration activities. Support efficient execution of business processes and administrative workflows. Responsibility Area #3 - Office Management & Workplace Support Greet and assist visitors, guests, vendors, and meeting participants in a professional manner. Coordinate office supply management, inventory control, and replenishment activities. Maintain organization and functionality of office spaces, boardrooms, and common areas. Coordinate office moves, seating arrangements, facilities requests, and workplace support activities. Submit and monitor facilities, technology, and service requests as required. Support a positive workplace experience through responsive office coordination and administration. Responsibility Area #4 - Team & Event Coordination Provide administrative support to the Executive Assistant team and act as backup coverage as required. Coordinate logistics for meetings, training sessions, conferences, workshops, and company events. Support planning, ordering, setup, and coordination of employee functions and team activities. Assist with company events, business meetings, catering coordination, and visitor management. Support employee engagement initiatives and workplace culture activities. Perform additional administrative duties and special projects as assigned. Required Knowledge/Skills/Abilities: High school diploma required. Diploma or certificate in Office Administration, Business Administration, or a related discipline considered an asset. 0-2 years of administrative, office coordination, customer service, or business support experience. Experience supporting leaders, teams, office operations, or administrative processes considered an asset. Proficiency with Microsoft 365 applications including Outlook, Word, Excel, PowerPoint, Teams, and related business tools. Strong organizational skills with the ability to manage multiple priorities and competing demands. Strong attention to detail and commitment to accuracy. Strong written and verbal communication skills. Ability to maintain confidentiality and handle sensitive information with professionalism and discretion. Strong interpersonal and customer service skills with the ability to build effective working relationships. Ability to work independently while contributing effectively within a team environment. Adaptability and initiative with the ability to anticipate needs and proactively support business objectives.

The Administrative Coordinator provides comprehensive administrative and office management support to leadership teams, including calendar coordination, financial processing, and event logistics. They are responsible for maintaining office functionality, managing documentation, and ensuring efficient business operations through professional customer service.

Candidates must have a high school diploma, with a post-secondary certificate in office or business administration considered an asset. The role requires 0-2 years of relevant experience and proficiency in Microsoft 365 applications.

• Service à la clientèleSouhaitée
• document preparationSouhaitée
• Administrative SupportSouhaitée
• Microsoft 365Souhaitée
• Souci du détailSouhaitée
• Saisie de donnéesSouhaitée
• Communication SkillsSouhaitée

Relevées dans la description du poste. Confirmez les exigences importantes ci-dessus.

• Administrative support
• Office management
• Calendar coordination
• Financial administration
• Document preparation
• Event support
• Customer service
• Microsoft 365
• Expense management
• Travel arrangements
• Data entry
• Communication skills
• Organizational skills
• Attention to detail
• Confidentiality
• Time and attendance system
• Office Supply Management
• Document Management
• Administrative Support
• Office Administration
• Professionalism
• Business Operations
• Workflow Management
• Organizational Skills
• Business Objectives
• Administrative Functions
• Planning
• Microsoft Excel
• Adaptability
• Budgeting
• Business Administration
• Management
• Business Process
• Business Support Systems
• Customer Service
• Event Planning
• System Administration
• Document Preparations
• Employee Engagement
• Electronic Signatures
• Expense Management
• Leadership
• Inventory Control
• Invoicing
• Microsoft Outlook
• Office Management
• Operations
• Microsoft PowerPoint
• Presentations
• Travel Arrangements

• Administrative
• Customer Service & Support
• Management & Leadership
• Finance & Accounting
• Administrative Coordinator
• Administrative Supervisor
• Office Supervisors
• First-Line Supervisors of Office and Administrative Support Workers

Formation minimale

Études secondaires

Expérience minimale

0+ ans

Langue de l’offre

anglais

Heures de travail

40 heures par semaine