Facilities Administrator

Résumé du poste

The Facilities Administrator manages maintenance requests, work orders, and tool crib inventory while supporting facility inspections and vendor coordination. They also assist with cost tracking, reporting, and ensuring health and safety compliance within the facility.

Détails du poste

Facilities Administrator $50,000 - $55,000 per year Auxly is an international cannabis company dedicated to bringing innovative, effective, and high-quality cannabis products to the medical, wellness and adult-use markets. Auxly's experienced team of industry first-movers and enterprising visionaries have secured a diversified supply of raw cannabis, strong clinical, scientific, and operating capabilities and leading research and development infrastructure in order to create trusted products and brands in an expanding global market. In addition to performing the duties and responsibilities customarily expected of someone of your position, you shall also have the following specific duties and responsibilities: Responsibilities * Field incoming maintenance requests and assign work orders to technicians based on priority and skillset. * Create, update, and close work orders in the CMMS (Fiix) with accurate documentation. * Maintain asset data, preventative maintenance schedules, and equipment histories. * Support KPI tracking (e.g., PM completion rates, response times, downtime tracking). * Monitor and maintain tool crib inventory including tools, replacement parts, PPE, maintenance supplies, and facility consumables. * Issue tools and supplies to technicians, ensuring proper sign-out and return processes. * Track repairs, calibrations, and replacement schedules for tools and equipment. * Research products, obtain quotes, and submit RFQs and PORs for approval. * Maintain accurate stock levels, reconcile usage, and support vendor relationships. * Support scheduling for contractors, vendors, and internal maintenance projects. * Conduct or support monthly facility inspections and track follow-up actions. * Assist with cost tracking, invoicing review, and departmental reporting. * Greet and escort visitors, service vendors, and contractors as needed. Other * Participate in continuous improvement of maintenance and facilities processes. * Support Health & Safety compliance by monitoring equipment inspection records. * Other duties as assigned. What We’re Looking For * 2–3 years of experience in maintenance administration, facilities support. * General understanding of tools, equipment, and maintenance workflows. * Strong computer skills with the ability to learn new systems; prior CMMS experience is an asset. * Strong organizational and multitasking abilities with high attention to detail. * Ability to manage multiple priorities in a fast-paced environment. * Strong communication skills and ability to work cross-functionally. Auxly is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We thank all applicants for their interest, however, only those selected for an interview will be contacted.

Ce que vous ferez

The Facilities Administrator manages maintenance requests, work orders, and tool crib inventory while supporting facility inspections and vendor coordination. They also assist with cost tracking, reporting, and ensuring health and safety compliance within the facility.

Exigences

Candidates should have 2–3 years of experience in maintenance administration or facilities support and a strong understanding of maintenance workflows. Proficiency in computer systems, particularly CMMS software, and excellent organizational skills are required for this role.

Compétences indiquées

• Saisie de données · Souhaitée
• Gestion des stocks · Souhaitée

Autres compétences pertinentes

Relevées dans la description du poste. Confirmez les exigences importantes ci-dessus.

• Maintenance administration
• Facilities support
• CMMS
• Fiix
• Inventory management
• Work order management
• Preventative maintenance
• KPI tracking
• Vendor relations
• Procurement
• Health and safety compliance
• Data entry
• Organizational skills
• Multitasking
• Communication skills
• Computer literacy
• Equipment Inspection
• Facility Inspection
• Request For Quotation (RFQ)
• Workflow Management
• Cannabis
• Research
• Close Work Orders
• Communication
• Computer Literacy
• Continuous Improvement Process
• International Finance
• Innovation
• Invoicing
• Key Performance Indicators (KPIs)
• Preventive Maintenance
• Vendor Relationship Management
• Scheduling
• Detail Oriented

Domaines d’emploi

• Administrative
• Manufacturing
• Logistics
• Security & Safety
• Facility Administrator
• Facilities Specialist / Coordinator
• Business Services and Administration Managers Not Elsewhere Classified
• Facilities Managers