Receptionist (Permanent / Full-Time)

Résumé du poste

The receptionist serves as the firm's first point of contact, managing incoming calls, greeting clients, and maintaining the reception and boardroom areas. Additional duties include processing mail, handling courier services, and providing general administrative support to the legal team.

Détails du poste

Hamilton Duncan Law Corporation Hamilton%20Duncan%20Law%20Corporation Published September 16, 2026 Location Surrey, Canada Category Office Services Job Type Full-time Minimum 45000 Maximum 51000 Description WHO WE ARE Hamilton Duncan is the Fraser Valley’s pre-eminent law firm, boasting a team of more than 30 talented lawyers and 60 excellent support staff. Located in Surrey – one of the fastest-growing cities in Canada – we provide high-end legal services to a wide variety of clients in an assortment of engaging and challenging matters across diverse areas of practice. In addition to an outstanding track record, we pride ourselves in our commitment to our community and our collegial workplace. We want people who value a culture and management style that fosters collaboration and respect while rewarding individual responsibility, initiative and creativity and providing opportunities for further development. Who We Are Looking For We are seeking a personable, organized and client-focused self-starter to join our team as our full-time receptionist. As our clients’ first point of contact with our firm, this is a position best suited to someone with excellent communication skills and a desire to provide an exceptional client experience. Key Responsibilities Of This Important Position Include Attending to opening the firm’s reception area daily beginning at 7:45 a.m. Greeting clients and guests of the firm in a friendly and professional manner that invokes a positive impression of the firm and a dedication to client satisfaction Answering and incoming telephone calls, and directing them to the appropriate recipients Responding professionally to any general inquiries Maintaining the firm’s boardroom booking calendar and ensuring that meetings run smoothly Processing all incoming and outgoing mail and couriers and routing incoming facsimiles Maintain cleanliness of the firm’s reception area and boardrooms Processing credit card payments Providing clerical or administrative support as required Who You Are Your application for this position should demonstrate the following: Experience: At least three years as a receptionist or in a similar customer service role. Experience in a law firm or other professional services business would be an asset. Communication Skills: Excellent verbal and written communication skills and the ability to interact with clients in a professional and inviting manner and to provide support in a pleasant and tactful manner. Verbal fluency in both English and Punjabi would be an asset. Client-Centered Approach: A positive and energetic attitude, including the ability to build rapport with clients, a desire to provide a positive client experience and an eagerness to assist others within the firm in offering exceptional client service. Organization: Superior organizational skills, including the ability to handle a high volume of calls, to exercise a keen attention to detail and to successfully manage shifting priorities. Composure: The ability to stay calm under pressure and to diffuse tense situations with empathy, understanding and patience. Computer Skills: Proficiency with Microsoft Office applications, especially Outlook, Teams and Word. Experience with Webex or similar softphone systems would be an asset. WHY YOU’LL WANT TO WORK WITH US Benefits We ask a lot of our people, so we try to give a lot in return. In addition to a competitive salary, we think you’ll love these other benefits of working at Hamilton Duncan: Health and wellness: Take care of yourself and your family with our comprehensive benefits plan that includes extended medical, dental, vision, critical illness and life insurance coverages, as well as an employee assistance program for those trying times. Ample sick and personal leave days ensure that you don’t choose between your health and your income. And an affordable on-site fitness facility provides a convenient way of maintaining your physical health. Plan for your future: Once you’ve been with us for a year, you will be eligible to participate in our group RRSP program, and we will match a portion of your contributions. Develop your skills: Successful applicants to our continuing education program get some or all their tuition reimbursed for law-related skills training. Location: Get to work quickly thanks to our highly accessible office location, directly adjacent to the Gateway SkyTrain station in Surrey’s growing city centre. Additional comforts: Enjoy coming to work in jeans every Friday, leaving an hour early before long weekends and all summer weekends, and socializing with your colleagues at our regular social functions. SALARY RANGE $45,000 to $51,000 depending on skills and experience. How To Apply If you’re ready to advance your career at Hamilton Duncan, email your cover letter and resume to our Human Resources Manager, Pavanpreet Athwal pathwal@hamiltonduncan.com. While we thank all applicants for their interest in our firm and keep all applications on file in the event of future opportunities, only those shortlisted for interviews for this position will be contacted as a part of this recruiting effort. Job Type: Full-time Work Location: In person

Ce que vous ferez

The receptionist serves as the firm's first point of contact, managing incoming calls, greeting clients, and maintaining the reception and boardroom areas. Additional duties include processing mail, handling courier services, and providing general administrative support to the legal team.

Exigences

Candidates must have at least three years of experience in a receptionist or customer service role, with preference given to those with law firm experience. Proficiency in Microsoft Office applications and excellent verbal and written communication skills are required.

Avantages

• Extended medical • Dental • Vision • Critical illness insurance • Life insurance • Employee assistance program • Sick leave • Personal leave • On-site fitness facility • Group RRSP program • Continuing education program • Tuition reimbursement

Compétences indiquées

• Service à la clientèle · Souhaitée
• Microsoft Teams · Souhaitée
• Sens de l’organisation · Souhaitée
• Administrative Support · Souhaitée
• Souci du détail · Souhaitée
• Communication · Souhaitée
• Microsoft Word · Souhaitée
• Conflict Resolution · Souhaitée
• Microsoft Outlook · Souhaitée

Autres compétences pertinentes

Relevées dans la description du poste. Confirmez les exigences importantes ci-dessus.

• Reception
• Customer service
• Communication
• Telephone etiquette
• Boardroom management
• Mail processing
• Clerical support
• Administrative support
• Microsoft Outlook
• Microsoft Teams
• Microsoft Word
• Webex
• Organization
• Attention to detail
• Conflict resolution
• Punjabi

Domaines d’emploi

• Legal
• Administrative
• Customer Service & Support