Office Coordinator

Meet Benevity Benevity is the way the world does good, providing companies (and their employees) with technology to take social action on the issues they care about. Through giving, volunteering, grantmaking, employee resource groups and micro-actions, we help most of the Fortune 100 brands build better cultures and use their power for good. We’re also one of the first B Corporations in Canada, meaning we’re as committed to purpose as we are to profits. We have people working all over the world, including Canada, Spain, Switzerland, the United Kingdom, the United States and more! Summary Schedule: 3 days a week | Onsite: Tuesday, Wednesday, Thursday (8am -5pm) Term: 6 months About the Role Benevity is seeking a Part-Time Office Coordinator for a 6-month term to join our Calgary team. Working 3 days a week in office (8am - 5pm, Tuesday through Thursday), you’ll be the welcoming face of our reception area and a champion of a safe, seamless, and positive workplace experience for Benevity-ites and guests. You’ll help keep our space humming—managing day-to-day office logistics, keeping common areas stocked and tidy, coordinating health and safety programs, and supporting catering and onsite event logistics. If you thrive in a fast-paced environment, love solving operational puzzles, and take pride in creating a vibrant, inclusive space, we’d love to hear from you! What You Will Do Reception & Front-of-House Experience Serve as the main point of contact at reception on Tuesdays, Wednesdays, and Thursdays, greeting Benevity-ites, guests, and candidates with warmth and enthusiasm. Handle access control for the Calgary office, including allocating access cards, managing visitor badges, and assisting with parking programs. Monitor incoming support requests submitted through our ticketing platform. Maintain and update internal resources and keep office communications clear and up to date. Office Operations & Logistics Manage incoming and outgoing mail, couriers, and package deliveries. Ensure the office is clean, presentable, seasonally decorated, and stocked with adequate supplies, kitchen snacks, and essentials across the floors. Assist with logistics and catering coordination for team events, meetings, and gatherings.. Support onboarding/offboarding tasks for new hires and assist with workstation allocations or light space enhancements as needed. Health, Safety & Facilities Support Serve as an active representative on the Health & Safety Committee for the Calgary office. Help maintain OHS compliance, serve as a designated Fire Marshal, and ensure first aid supplies and emergency plans are up to standard. Liaise with building management, vendors, and service providers for day-to-day office needs, deliveries, and basic maintenance. Help manage expenses, including reconciling team Visa charges and ensuring proper record-keeping for role-related spend. What You Bring Experience: 1–2+ years in customer service, office coordination, or hospitality. Availability: Ability to work consistently onsite in the Calgary office on Tuesday, Wednesday, and Thursday (~8 hours/day). Service Mindset: Naturally welcoming, proactive, and passionate about creating a positive workplace culture for Benevity-ites and visitors. Agility & Organization: Proven capability to juggle multiple time-sensitive tasks, prioritize effectively, and adapt in a high-growth environment. Tech Comfort: Familiarity with modern workplace tools (or a quick learner eager to use Slack, Jira, Confluence, and G Suite). Physical Capability: Ability to handle physical tasks and lift 25 lbs regularly (receiving mail, moving packages, restocking supplies). Experience with project management, health and safety protocols, or fire warden duties is a big plus! Discover your purpose at work We’re not employees, we’re Benevity-ites. From all locations, backgrounds and walks of life, who deserve more … Innovative work. Growth opportunities. Caring co-workers. And a chance to do work that fills us with a sense of purpose. If the idea of working on tech that helps people do good in the world lights you up ... If you want a career where you’re valued for who you are and challenged to see who you can become … It’s time to join Benevity. We’re so excited to meet you. Where We Work At Benevity, we embrace a flexible hybrid approach to where we work that empowers our people in a way that supports great work, strong relationships, and personal well-being. For those located near one of our offices, while there’s no set requirement for in-office time, we do value the moments when coming together in person helps us build connection and collaboration. Whether it’s for onboarding, project work, or a chance to align and bond as a team, we trust our people to make thoughtful decisions about when showing up in person matters most. Join a company where DEIB isn’t a buzzword Diversity, equity, inclusion and belonging are part of Benevity’s DNA. You’ll see the impact of our massive investment in DEIB daily — from our well-supported employee resources groups to the exceptional diversity on our leadership and tech teams. We know that diverse backgrounds, experiences, skills and passions are what move our business and our people forward, so we're committed to creating a culture of belonging with equal opportunities for everyone to shine. That starts with a fair and accessible hiring process. If you want to feel seen, heard and celebrated, you belong at Benevity. Candidates with disabilities who may require accommodations throughout the hiring or assessment process are encouraged to reach out to [email protected].

The Office Coordinator will serve as the primary point of contact at reception and manage day-to-day office logistics, including mail, supplies, and catering. They will also support health and safety compliance, facility maintenance, and team event coordination.

Candidates should have 1-2+ years of experience in customer service, office coordination, or hospitality. Proficiency in modern workplace tools like Slack, Jira, and G Suite is required, along with the physical ability to lift 25 lbs.

• Service à la clientèleSouhaitée
• Résolution de problèmesSouhaitée
• Sens de l’organisationSouhaitée
• Google WorkspaceSouhaitée
• JiraSouhaitée
• CommunicationSouhaitée
• LogistiqueSouhaitée

Relevées dans la description du poste. Confirmez les exigences importantes ci-dessus.

• Reception
• Office Administration
• Customer Service
• Logistics
• Health And Safety
• Facility Management
• Vendor Management
• Event Coordination
• Slack
• Jira
• Confluence
• G Suite
• Communication
• Organization
• Problem Solving
• First Aid Supply Management
• Atlassian Confluence
• Record Keeping
• Slack (Software)
• Quick Learning
• Access Controls
• JIRA
• Building Management
• Business Communication
• Equities
• Leadership
• Innovation
• Project Management
• Operations
• Coordinating
• Prioritization
• Teamwork
• Enthusiasm
• Google Workspace

• Administrative
• Customer Service & Support
• Logistics
• Security & Safety
• Office Coordinator
• Administrative Clerk / Coordinator
• General Office Clerks
• Secretaries and Administrative Assistants, Except Legal, Medical, and Executive

Expérience minimale

2+ ans

Langue de l’offre

anglais

Heures de travail

27 heures par semaine

Présence au bureau

3 jours par semaine

Exigences de lieu

Country, Canada