Project Administrator (12 Month Contract)

Summary JOB DESCRIPTION The Project Administrator is responsible for project administration activities including but not limited to maintaining project documentations, completing project set up, financial and administration close out requirements. Key Duties & Responsibilities Project Set Up Inputs project information into databases and completes project set up process Project Tracking and Documentation Maintains project documentations such as project plans, meeting minutes, contracts, bid packages, technical and financial close outs, etc. Monitors project progress and timelines and prepares status reports to assist with timely project delivery. Project Financial Administration Works with relevant stakeholders to collect vendor qualification documentations and ensure vendors are activated and set up within financial systems. Executes the purchase order process. Reconciles purchase orders to invoices to ensure accuracy. Project Reporting Prepares various reports to support monitoring of project progress, costs, key performance indicators, etc. Reviews and communicates risks to Project Managers. Project Close Out Administration Executes project close out requirements. Gathers and ensures receipt and sign-off of all project documentations. Files project documentations. Ensures receipt of all invoices. Follows up with vendors where required. Reconciles purchases to invoices to ensure accuracy and ensures all invoices are paid. Reviews and reconciles actual project expenses against cost estimates. Other duties as assigned. Knowledge And Skills Community college diploma 1 to 3 years of project administration or administrative work experience Strong administrative and organizational skills Ability to provide project administration support Ability to maintain accurate data Strong attention to detail and data accuracy Ability to extract and compile data into reports Ability to communicate effectively with others for the purpose of data exchange, clarification and follow up Computer proficiency in MS Office applications in particular – MS Project, MS Excel, MS Outlook, along with ability to quickly learn new applications Licenses and/or Professional Accreditation Demonstrates an interest in pursuing Project Management Institute Accreditation This is a regular, full-time position with a salary range of $54,185 - $67,732 per annum. The starting salary will be based on the successful candidate’s competencies, including but not limited to experience, education and performance related to this role.

The Project Administrator manages project documentation, setup, and financial close-out requirements. Key duties include tracking project progress, executing purchase orders, and preparing status reports for Project Managers.

Candidates should possess a community college diploma and 1 to 3 years of administrative or project administration experience. Proficiency in MS Office, specifically Excel and MS Project, is required.

Relevées dans la description du poste. Confirmez les exigences importantes ci-dessus.

• Project Administration
• Project Tracking
• Financial Administration
• Project Reporting
• Project Close Out
• Data Accuracy
• MS Project
• MS Excel
• MS Outlook
• Organizational Skills
• Communication Skills
• Document Management

• Administrative
• Management & Leadership
• Finance & Accounting

Formation minimale

Diplôme collégial

Expérience minimale

2+ ans

Postuler avant le

24 sept. 2026

Langue de l’offre

anglais

Heures de travail

40 heures par semaine

Niveau d’expérience

Entry level