Administrative Assistant to Directors, Clinical Programs

Résumé du poste

Provide administrative support to Directors within Clinical Programs, including managing appointments and organizing workloads. Utilize independent judgment to address non-routine issues and handle sensitive, confidential information.

Détails du poste

POSITION TYPE : Permanent, Full-time, Day, 75 hours / pay period, 1.0 FTE SALARY SCALE : $64,030 to $74,227 annually Why should I join Bruyère Health? At Bruyère Health, we're much more than a health organization; we're a true community built on respect, compassion, accountability, collaboration, and learning. If you're passionate about making a difference and are ready to be part of something bigger than yourself, join us. Come and work at Bruyère Health, where compassion and innovation meet to make each life better. What is in it for me? * Competitive benefits program * Defined benefit pension plan (when applicable) * Wellness program and on-site gyms * Employee perks program * Mental health support through our Employee and Family Assistance Program * Professional development and learning opportunities What would my role be? Reporting to Directors within Clinical Programs, you will provide administrative support. This position requires considerable independent judgment and problem-solving skills to address non routine issues on a daily basis. How do I qualify? Required: * Three (3) years community diploma in Executive Office Administration or equivalent combination of education training and experience. * Minimum of three (3) years’ experience supporting middle and senior management positions. * Fluent in French and English (Candidates who do not meet this language requirement are eligible to apply for this position and may be considered if there are no other suitable applicants who meet this requirement.). What skills should I possess to succeed in the role? * Able to utilize discretionary initiative and judgment in handling sensitive and confidential details. * Excellent judgment and time management skills in prioritizing appointments, meetings and organizing workload to ensure completion of tasks within tight deadlines. * Excellent ability to prioritize, actively seek input, and problem solve. * Outstanding organizational skills and the ability to successfully multi-task in a fast-paced environment. * Outstanding accuracy and attention to detail. * Able to work autonomously. * Demonstrate maturity and have a good, sound judgement. * Excellent oral and written communication skills in both official languages. * Excellent interpersonal skills with strong team skills. * Flexibility, adaptability and innovation in practice in a continuously changing environment. * Superior skills in minute taking at meetings and transcription of meeting notes. * Advanced Computer Skills. * Basic medical terminology knowledge. About Bruyère Health Bruyère Health is Eastern Ontario’s leading health organization specializing in aging, rehabilitation, and care for those with multiple complex medical conditions. We bring together compassionate, person-centered care with world-class research to maximize quality of life for those we care for and their loved ones. Bruyère Health has a proven history of addressing gaps in our health system with compassion, innovation, and courage. Today, as an academic health sciences center, we are training the next generation of health professionals to see—and take action on creating—a better health system for all. Additional Information *To support a fair and inclusive hiring process, this posting will remain open until a sufficient number of applications has been received. We encourage interested candidates to apply early. This posting is intended to fill an existing vacancy. All applicants must provide a recent CV, and a cover letter that clearly indicates that they meet the required qualifications. Copies of your degrees and certifications, if applicable, in one of Canada’s official languages must also be included. Please note that any inaccuracies in the information provided may result in your application being rejected. Please note that the pre-screening questions must be submitted by all applicants as part of the application process and that answers are for information purposes only and will not disqualify internal candidates from competitions provided that the candidate meets the required qualifications of the position as per the posting. Bruyère Health uses artificial intelligence to screen and assess answers provided by applicants. All applications received are subsequently reviewed by a member of our team. The information received, including that which is reviewed and analyzed by artificial intelligence, is used and stored in a secure environment and in accordance with Bruyère Health’s privacy policy PHIL 04 - Privacy and Confidentiality of Personal Information. Bruyère Health promotes the principles of diversity and inclusion and adheres to the Employment Equity Act and Accessibility for Ontarians with Disabilities Act. Bruyère Health is committed to developing inclusive, barrier-free selection processes and work environments. If contacted regarding this competition, please advise the departmental official of the accommodation measures which may be required to enable you to be assessed in a fair and equitable manner. All Bruyère Health employees are required to provide proof of full vaccination for all identified communicable diseases as per our Communicable Diseases: Health Surveillance and Management policy. An acknowledgement of receipt will be sent following the submission of your application. We thank all applicants for their interest, however, only those selected for further consideration will be contacted. The next step is yours, apply now!

Ce que vous ferez

Provide administrative support to Directors within Clinical Programs, including managing appointments and organizing workloads. Utilize independent judgment to address non-routine issues and handle sensitive, confidential information.

Exigences

Requires a three-year community diploma in Executive Office Administration or equivalent experience. Candidates must have at least three years of experience supporting middle or senior management positions.

Avantages

• Competitive benefits program • Defined benefit pension plan • Wellness program • On-site gyms • Employee perks program • Mental health support • Professional development and learning opportunities

Compétences indiquées

• Gestion du temps · Souhaitée
• Travail d’équipe · Souhaitée
• Résolution de problèmes · Souhaitée
• adaptability · Souhaitée
• Administrative Support · Souhaitée
• interpersonal skills · Souhaitée
• Souci du détail · Souhaitée
• Multi-Tasking · Souhaitée
• Communication Skills · Souhaitée

Autres compétences pertinentes

Relevées dans la description du poste. Confirmez les exigences importantes ci-dessus.

• Administrative support
• Problem-solving
• Time management
• Organizational skills
• Multi-tasking
• Attention to detail
• Minute taking
• Transcription
• Computer skills
• Medical terminology
• Communication skills
• Interpersonal skills
• Teamwork
• Flexibility
• Adaptability
• Discretion
• Employment Equity
• Courage
• Administrative Support
• Office Administration
• Accountability
• Organizational Skills
• Bilingual (French/English)
• Compassion
• Research
• Artificial Intelligence
• Mental Health
• Management
• Communicable Diseases
• Communication
• Computer Literacy
• Confidentiality
• Disabilities
• Health Sciences
• Clinical Surveillance
• Innovation
• Interpersonal Communications
• Problem Solving
• Medical Terminology
• Multitasking
• Rehabilitation
• Medical Privacy
• Time Management
• Transcribing
• Prioritization
• Detail Oriented

Domaines d’emploi

• Administrative
• Healthcare
• Management & Leadership
• Clinical Program Director
• Project / Program Administrative Assistant
• Administrative and Executive Secretaries
• Secretaries and Administrative Assistants, Except Legal, Medical, and Executive