Administrative Assistant, Trades - Casual Part-Time

About the Calgary Stampede The Calgary Stampede is a not-for-profit community organization that preserves and promotes our western heritage, cultures and community spirit with a vision to create a world-class, year-round gathering place for the community. Exemplifying the theme We’re Greatest Together, the Stampede is one of the most respected volunteer-based organizations in the world governed by a Board of Directors with over 2,500 passionate volunteers and 1,200 year-round employees. As an organization that exists for the benefit of the community, inclusion and equity are woven into our core values of western hospitality, pride of place, integrity and commitment to the community. The world-class, year-round gathering place we have built for the community also welcomes visitors from around the world and those who are new to the local community. We know that blending diverse cultures with our long-standing traditions makes community spirit thrive. Position Summary The Administrative Assistant , Trades manages and prioritizes communications, provides excellent customer service to stakeholders and undertakes administrative and office support tasks within the Parks and Facilities Trades Team. Provides administrative support for meetings and events, including scheduling meetings and appointments, sending out meeting notices, tracking responses, taking and distributing minutes. In addition, may include clerical support duties such as correspondence typing, mail distribution and maintaining paper & electronic file systems. Closing Date: Friday August 14, 2026 Responsibilities Responsibilities include, but are not limited to: * Provide administrative support for meetings and events, including scheduling meetings, sending out meeting notices, tracking responses, taking and distributing minutes. * Research, develop and assist in the creation of presentations, utilizing both electronic and traditional platforms. * Manage, prioritize and follow-up on internal and external communications, documentation and report preparation. * Provide administrative support to the Trades department, including document preparation, formatting, editing, data entry, records management, correspondence, and support of day-to-day business processes. * Serve as a point of contact by receiving and relaying communications, maintaining organized records, and handling confidential business and personnel information with discretion. * Track and coordinate safety training and equipment inspections, working with leaders and approved training providers to support compliance, maintenance, and operational requirements. * Support onboarding activities for new Trades employees, including coordinating system access, building access, and uniform arrangements. * Coordinate safe work permits with external contractors and maintain accurate documentation and filing systems related to contractor and compliance requirements. * Undertake special projects and additional responsibilities as assigned to meet evolving business and operational needs. Qualifications * Post Secondary Diploma considered an asset. * Minimum 2 years experience required in vocational administrative roles. * Strong interpersonal, administrative and organizational skills. * Must have excellent written and oral communications skills. * Ability to determine priorities and recognize importance of deadlines. * Highly organized, detail focused and able to multi-task. * Proficient in Word, Excel, PowerPoint, Teams and Outlook. * Experience with SharePoint, Smartsheets, and/or Momentus considered an asset. * Ability to work a flexible schedule, leading up to and during the Calgary Stampede 10-day event. Benefits The Calgary Stampede offers a unique and exciting work environment. To Apply Please click on the “Apply Online” button above to submit your resume. All applicants are thanked in advance and advised that only those selected for interviews will be contacted.

The Administrative Assistant manages internal and external communications, provides clerical support, and coordinates meetings and events for the Trades team. They also oversee safety training documentation, contractor work permits, and onboarding processes for new employees.

Candidates must have at least 2 years of experience in vocational administrative roles and possess strong organizational and communication skills. Proficiency in Microsoft Office suite is required, and a post-secondary diploma is considered an asset.

• Gestion du tempsSouhaitée
• Service à la clientèleSouhaitée
• Microsoft ExcelSouhaitée
• CommunicationSouhaitée
• Saisie de donnéesSouhaitée
• Microsoft WordSouhaitée
• Microsoft OutlookSouhaitée

Relevées dans la description du poste. Confirmez les exigences importantes ci-dessus.

• Administrative support
• Customer service
• Meeting coordination
• Data entry
• Records management
• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Microsoft Teams
• Microsoft Outlook
• Communication
• Organizational skills
• Time management
• Safety training coordination
• Contractor coordination

• Administrative
• Trades
• Customer Service & Support
• Hospitality

Formation minimale

Études secondaires

Expérience minimale

2+ ans

Langue de l’offre

anglais

Heures de travail

40 heures par semaine