SENIOR SECRETARY, DEVELOPMENT (BAND LEVEL 6) [Memorial University of Newfoundland]

July 24, 2026 SENIOR SECRETARY, DEVELOPMENT (BAND LEVEL 6) Office of Development and Alumni Engagement (2-Year Contractual Position) The University will consider applications from qualified permanent staff who may be interested in a secondment, subject to departmental approval DUTIES The Senior Secretary, Development will perform highly responsible administrative support duties requiring a significant degree of initiative and independent judgement in providing support to the Associate Director, Development. Duties include providing personal support to the Associate Director to ensure a high level of personal organization and efficiency, anticipating potential future requirements; working under tight prescribed deadlines; managing the Associate Director's schedule, arranging all meetings, compiling background information for those meetings and coordinating ongoing scheduling requirements; controlling a wide variety of confidential and sensitive matters; managing communication by screening, acting upon, redirecting and/or tracking correspondence to ensure follow-up and on-time completion; anticipating potential requirements to ensure prompt and appropriate response in all stakeholder interactions; composing correspondence, meeting minutes and notes on behalf of the Associate Director, compiling information for reports and presentations; working within a database as well as with spreadsheets to ensure accurate reporting; managing hard copy and digital files and records specifically for the Associate Director; detailed travel planning, including itineraries, agendas, and the appropriate background information to support the travel schedule; coordinating itineraries and appointments for visitors; fostering positive working relationships with staff within the Office of Development and Alumni Engagement as well as throughout the University; ensuring information issued on behalf of the Associate Director is up-to-date and circulated in a timely manner; assisting in the coordination of activities and events; occasional evening or weekend work may be required; covering front desk duties as part of the administrative team and performing other related duties as required. Qualifications Thorough experience (5-7 years) in progressively responsible secretarial work of a self-directed nature; graduation from a secretarial science program, preferably supplemented by a diploma in business administration, is required; or an equivalent combination of experience and training may be considered. Excellent organizational and time management skills are essential, including the ability to prioritize competing demands, exercise sound judgment and respond effectively in a fast-paced environment with frequent interruptions. The ideal candidate will have strong interpersonal skills, a collaborative work style, attention to detail, and a commitment to quality, service excellence, and efficient processes. Experience with MS Word, Excel, Outlook, and PowerPoint, and strong skills in preparing documents, written communications, and information management (electronic and paper-based) are particularly important competency requirements. Knowledge of the University structure and academic and administrative systems and/or a non-profit environment, along with familiarity and proficiency with a relational database or CRM, would be considered assets. SALARY $57,336 - $67,257 per annum (Non-Bargaining) CLOSING DATE August 10, 2026 by 5:00 p.m. NST All qualified candidates are encouraged to apply; however, preference will be given to applicants who are legally entitled to work in Canada. Memorial University is committed to employment equity and diversity and encourages applications from all qualified candidates, including women; 2SLGBTQIA+ people; persons whose gender identity or gender expression is nonbinary or otherwise not cisgender; Indigenous peoples; racialized people; Black persons; and persons with disabilities. Memorial is committed to providing an inclusive learning and work environment. If there is anything we can do to ensure your full participation during the application process, please contact [email protected] directly and we will work with you to make appropriate arrangements. The personal information requested in your application is collected under the authority of the Memorial University Act (RSNL 1990 c M-7) for the purpose of identifying and recruiting candidates; assessing applicant qualifications; and maintaining records pertaining to the administration of employment with Memorial University of Newfoundland. If you are a successful candidate, this information will form part of your permanent employment record and will be used for other activities related to the employment process. This information may be disclosed to government departments and agencies as legally required; and to third party service providers, as necessary to administer programs and activities. If you have any questions about the collection, use and disclosure of the information on this form, please contact MyHR, Department of Human Resources, at [email protected]. Please be advised that we are unable to provide updates on current competitions. We thank all applicants for their interest, however, only those selected for an interview will be contacted. About Memorial University Of Newfoundland Memorial University is one of the largest universities in Atlantic Canada. It was established as a memorial to Newfoundlanders who lost their lives on active service during the First World War and subsequent conflicts. As the province’s only university, Memorial has a special obligation to the people of the province and plays an integral role in education and continuing development in the region. Memorial is an inclusive community dedicated to innovation and excellence in teaching and learning, research, scholarship, creative activity, service and public engagement. Memorial has more than 19,000 students from over 115 countries spread across five campuses and a global network of almost 100,000 alumni. From the classics to advanced technology, Memorial offers certificate, diploma, undergraduate, graduate and postgraduate programs. A respected employer with more than 3,600 employees, Memorial provides an environment that fosters innovation, creativity, equity, diversity and inclusion.

Provide high-level administrative and personal support to the Associate Director, Development, including schedule management and confidential correspondence. Coordinate travel, visitors, and events while maintaining digital and hard copy records.

Requires 5-7 years of progressively responsible secretarial experience and a secretarial science program graduation or equivalent. Proficiency in MS Office and experience with CRM or relational databases is highly valued.

Relevées dans la description du poste. Confirmez les exigences importantes ci-dessus.

• Administrative Support
• Calendar Management
• Confidentiality
• Correspondence
• Meeting Minutes
• Travel Planning
• Information Management
• Interpersonal Skills
• Time Management
• MS Word
• MS Excel
• MS Outlook
• MS PowerPoint
• CRM
• Relational Databases

• Administrative
• Education
• Government & Public Sector

Formation minimale

Diplôme professionnel

Expérience minimale

5+ ans

Postuler avant le

24 août 2026

Langue de l’offre

anglais

Heures de travail

40 heures par semaine

Niveau d’expérience

Mid-Senior level