Clerical Assistant

The Carefirst Family Health Team (FHT) is seeking full-time permanent Clerical Assistant to join our innovative, interdisciplinary team dedicated to delivering high-quality, community-based care. About Us Carefirst FHT is committed to delivering exceptional, comprehensive primary care through a collaborative, team-based model that includes family physicians, nurse practitioners, nurses, social workers, service navigators, dieticians, physiotherapists, and medical receptionists. We have a robust Chronic Disease Management and Prevention program, including a Diabetes Education Program, and are actively involved in many of the Ontario Health Team’s primary care initiatives. Our “Hub & Spoke Model” and strong community partnerships ensure coordinated, high-quality, patient‑centred care across the continuum. We work closely with Carefirst Seniors & Community Services Association to provide truly integrated services. On‑site & Integrated Programs/Services include: * Ontario Health atHome (formerly Home and Community Care Support Services) * MINT Memory Clinic * Ontario Structured Psychotherapy (OSP) Program * Specialist Clinics: psychiatry, cardiology, endocrinology, optometry, geriatric medicine, gynecology, chiropody, rheumatology, physiotherapy, and audiology Clinic Locations We currently operate four well-established clinics across Scarborough, Markham and Richmond Hill, and continue to expand in Markham and Stouffville to support continued growth and community needs. Current clinic locations: * 300 Silver Star Blvd, Scarborough (Midland / McNicoll) * 420 Hwy 7 East, Richmond Hill (West Beaver Creek / Hwy 7) * 360 Highway 7 East, Richmond Hill (Highway 7 / Chalmers Rd) * 105 Gibson Centre, Markham (Steeles Ave East/Warden Ave) Upcoming new clinic locations: * Unionville Commons Seniors Hub, Markham (Unionville Main Street/Highway 7 East) * 37 Sandiford Drive, Stouffville (Stouffville Main St/Sandiford Dr) Employees will be assigned to a location that aligns with their preferences and residence, with occasional rotation to support clinic operations. We are currently seeking a Clerical Assistant to fill a new position at our Family Health Team. Terms: Full Time Permanent Pay range: $37,000 - $39,000 annually Responsibilities: * Provide administrative and clinical support to the Executive Director and Director of Strategy Planning & Development/Administrative Lead * Assist with the preparation of meeting materials (i.e. agendas, accurate minutes) and administrative reports/documents * Support the coordination of staff activities and meetings * Assist in preparation of board meeting, including provision of secretarial support, preparation of necessary documents Requirements: * Post-secondary education in a relevant field, e.g. Office Management and Healthcare Administration * At least 1 years’ administrative experience, in a healthcare setting preferred * Exceptional customer service and interpersonal skills * High degree of accuracy and attention to detail * Well organized and ability to multitask in a fast-paced environment * Proficient computer skills in Microsoft Office * Available to work flexible hours including some evenings and weekends * Able to work independently and as part of a team * Fluent in English and a second language that reflects the community served, such as Cantonese, Mandarin, is an asset * A valid vulnerable sector police record check completed within one year Benefits: * Dental Care * Extended Health Care * HOOPP * Comprehensive Orientation Program * Training and Education Subsidy Application Deadline: August 31, 2026 Interested applicants may apply through Carefirst’s careers page, Indeed, or by emailing [email protected] [[email protected]] Carefirst is an equal opportunity employer. We are also committed to an environment that is barrier free. If you require accommodation during the hiring process, please inform us in advance to arrange a reasonable and appropriate accommodation. While we thank all candidates for their interest, only those selected for an interview will be contacted.

The Clerical Assistant provides administrative and clinical support to the Executive Director and the Director of Strategy Planning & Development. Responsibilities include preparing meeting materials, managing administrative reports, and coordinating staff activities.

Candidates must have post-secondary education in Office Management or Healthcare Administration and at least one year of administrative experience. Proficiency in Microsoft Office and the ability to work flexible hours, including evenings and weekends, are required.

• Dental Care • Extended Health Care • HOOPP • Comprehensive Orientation Program • Training and Education Subsidy

• Service à la clientèleSouhaitée

Relevées dans la description du poste. Confirmez les exigences importantes ci-dessus.

• Administrative Support
• Clinical Support
• Meeting Coordination
• Minute Taking
• Customer Service
• Interpersonal Skills
• Attention To Detail
• Multitasking
• Microsoft Office
• Office Management
• Healthcare Administration
• Chronic Disease Management
• Support Services
• Administrative Functions
• Planning
• Physical Therapy
• Psychiatry
• Audiology
• Cantonese Chinese
• Cardiology
• Mandarin Chinese
• Podiatry
• Clerical Works
• Computer Literacy
• Diabetes Mellitus
• Endocrinology
• English Language
• Optometry
• Geriatrics
• Gynecology
• Innovation
• Psychotherapy
• Interpersonal Communications
• Operations
• Primary Care
• Rheumatology
• Coordinating
• Detail Oriented

• Administrative
• Healthcare
• Customer Service & Support
• Clerical Assistant
• Administrative Clerk / Coordinator
• General Office Clerks
• Secretaries and Administrative Assistants, Except Legal, Medical, and Executive

Formation minimale

Études secondaires

Expérience minimale

0+ ans

Langue de l’offre

anglais

Heures de travail

40 heures par semaine