Undergraduate Administrator (Journ)

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Job Number: J0726-0178 Job Title: Undergraduate Administrator (Journ) Job Type: Continuing Full Time Department: School of Journalism and Communication Job Category: Administrative Number of Positions: 1 Date Posted (dd/mm/yyyy): 19/08/2026 Closing Date (dd/mm/yyyy): 27/08/2026 Salary (with Salary Rate): 66,488.00 - 72,613.00/Year Employee Group: CUPE 2424 Salary Level: 7PE Hours Per Week: 35 Date Position Available: 04/08/2026 About Carleton University Carleton University is situated on unceded Algonquin territory and bordered by the Rideau River and the Rideau Canal, a UNESCO World Heritage site, in Ottawa, Ontario. The university is just minutes from the heart of our nation's government and G-7 organizations and this capital advantage provides opportunities for staff and faculty and students to make a positive impact in our community and around the world. Named a Top 100 Employer in 2023, 2024 and 2025, and a National Capital Region Top Employer for 10 consecutive years, Carleton University is one of Canada’s most resourceful and productive hubs of learning and research, fuelling a rich talent pipeline that is supporting social and economic renewal. The university’s smart, caring and connected community inspires and empowers individuals to become change leaders who drive impact in the world while challenging conventional modes of thinking and doing. At Carleton, we are committed to fostering an innovative, equitable and welcoming work environment. Carleton is also a nationally certified Healthy Workplace and is a recipient of the Canada Awards for Excellence, Healthy Workplace Order of Excellence and Platinum Level Certification for Mental Health at Work. The university’s Strategic Integrated Plan 2020-2025 is an ambitious vision for the future, anchored in Carleton’s strengths and student-centric, community-engaged values. Duties And Responsibilities Under the supervision of the School Administrator, and with day-to-day guidance from the Undergraduate Supervisor and Program Head (Journalism), the Undergraduate Administrator is responsible for the provision of undergraduate administration for the Journalism Program. This includes: Advising students on required courses for their chosen programs Advising students of their eligibility for promotion and continuation Monitoring student academic performance and recommending actions Auditing and preparing graduation summaries Maintaining files on all undergraduate students in the Program Liaising with the Registrar’s office, Admissions, Awards, other schools and faculties, and maintaining databases of information Ensures the smooth administrative operation of the School’s job placement program Provides administrative support for faculty members and undertakes various assignments and projects as assigned by the School Administrator, Undergraduate Supervisor, and Program Head Acts for the Journalism Graduate Administrator and Bachelor of Media Production and Design Undergraduate Administrator in their absence Qualifications The incumbent must possess the following qualifications: The incumbent must present experience, maturity and articulation, be capable of working with minimal supervision, and be able to relate to others working or studying in a post- secondary education institution. Post-secondary study provides the opportunity for training and experience in writing and research techniques, and lends to the process of maturity and the building of self-confidence. All these attributes are necessary to deal with various levels of internal and external contacts. There is a great deal of diversification in the position which calls for flexibility, resilience and the ability to work under pressure. Consequently, organization and prioritizing combined with strong interpersonal abilities are necessary skills. The incumbent must possess fast and accurate keyboarding skills, utilize office automation software and the University’s BANNER system, as well as have a good understanding of the program’s and the University’s policies and academic regulations as outlined in the Undergraduate Calendar. Also necessary is a thorough understanding of the on-going structural and procedural changes within the University, and the rationale underlying them. Education And Experience The above is normally acquired through the completion of: An undergraduate university degree Minimum four years experience in a university setting, with incremental responsibilities, including a sound knowledge of undergraduate studies, university policies, and university structure and procedures, both administrative and academic HR Note Equivalencies will be considered. Applicants are encouraged to provide information which may demonstrate equivalent qualifications. Please note that applicants may be required to complete an employment test as part of the selection process for this position. Those applicants that are selected for an interview will be requested to contact the Human Resource Advisor assigned to this competition as soon as possible to discuss any accommodation requirements. Arrangements will be made to accommodate your request in a timely manner. Carleton University is strongly committed to fostering diversity within its community as a source of excellence, cultural enrichment, and social strength. We welcome those who would contribute to the further diversification of our University including, but not limited to: women; visible minorities; First Nations, Inuit and Métis peoples; persons with disabilities; and persons of any sexual orientation or gender identity and expressions. Health and Safety Requirements This position is regularly required to work on campus in person. In the event of a public health emergency or a health and safety issue, it is possible that you may be required to work temporarily remotely due to public health orders, directives and/or health and safety requirements. If this happens, you will work with your direct manager to set up a remote work environment including discussing appropriate technology and requirements. You are required to follow all University policies and directives, including to set up a safe and confidential workspace in a remote location and ensure all Carleton property (intellectual and other) is safeguarded. If required to work remotely, you will be notified by your manager when working full time physically onsite will resume. View complete position description View Disclaimer You must login first before attempting to apply for any postion. Please confirm that you have updated your candidate profile, if you are a returning applicant. Please note your profile includes important screening information.

The Undergraduate Administrator provides administrative support for the Journalism Program, including advising students on course requirements and monitoring academic performance. They also manage graduation summaries, maintain student files, and coordinate the school's job placement program.

Candidates must have an undergraduate degree and at least four years of experience in a university setting with knowledge of academic policies. Proficiency in the Banner system and strong interpersonal and organizational skills are required.

• Sens de l’organisationSouhaitée

Relevées dans la description du poste. Confirmez les exigences importantes ci-dessus.

• Academic Advising
• Student Record Management
• Banner System
• Office Automation Software
• Keyboarding
• Interpersonal Communication
• Organization
• Prioritization
• Research Techniques
• Writing
• Administrative Support
• Policy Interpretation

• Administrative
• Education
• Creative & Media
• Government & Public Sector

Formation minimale

Baccalauréat

Expérience minimale

2+ ans

Postuler avant le

18 sept. 2026

Langue de l’offre

anglais

Heures de travail

35 heures par semaine

Niveau d’expérience

Mid-Senior level