Administrative Support Coordinator I - REPOSTED

Résumé du poste

The incumbent provides comprehensive administrative support for the Division of Information Technology, including payroll processing, bookkeeping, and project coordination. They are also responsible for maintaining accurate filing systems, managing inventory, and handling general clerical duties.

Détails du poste

Our Commitment to Equity, Diversity, and Inclusion: California State University (CSU), Chico is a comprehensive and residential public university, holding Hispanic-Serving Institution (HSI) designation. Chico State operates as part of the 23-campus CSU system, which educates the most ethnically, economically, and academically diverse student body in the nation. The University enrolls over 15,000 students, with over half identifying as first-generation college students. Chico State is committed to recruiting outstanding candidates. The ideal candidate will embrace our values predicated on the primacy of student success and the elimination of equity gaps, have demonstrated experience working with diverse populations, and will contribute to policies, programs, and practices that support an inclusive, accessible, and equitable learning and working environment. Black, Indigenous, People of Color, veterans, and those with diverse abilities are encouraged to apply. Job/Department Summary: Working independently under general supervision, Information Technology Administrative Service Center (IASC) Director, the incumbent independently provides full range of administrative support for the Division of Information Technology (DolT). Duties include processing student employee appointments, separations, payroll and tracking work study awards; providing clerical support for IASC Services, including processing Charge Authorization Forms (CAF's) and maintaining accurate filing systems, answering phones, processing mail, maintaining files and records, scheduling appointments, bookkeeping, coordinating travel and events. Incumbent also spends a significant amount of time coordinating projects, including ITSS inventory project. Day-to­day work is performed independently under general supervision. Work is supervised in terms of overall accomplishments. Required Education and Experience: This position requires fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. These qualifications, and those listed above, would normally be obtained through completion of a high school program, technical/vocational program, or their equivalents combined with three years of related office work experience. Preferences: Preference may be given to applicants with the following as they may be considered specialized skills: * Four years of recent or full-time equivalent of general office experience requiring a high level of accuracy and attention to detail. * Three years of experience with purchasing, requisitions, invoices, procurement, obtaining quotes, expense documentation. * Three years of experience reconciling financial information, identifying discrepancies, tracking expenditures, maintaining financial records/spreadsheets * Two years of experience processing payroll, timesheets, student employment or comparable. * Two years of experience working in effective small-team settings requiring flexibility, strong communication, and cross-functional contribution. Time Base: Full-time Pay Plan: 12/12 Work Schedule: Mon-Fri 8:00am-5:00pm, Summer: Mon-Thurs 7:00am-5:30pm CSU Classification Salary Range: $48,564 (Step 1) - $70,752 (Step 20) per year. Benefits: This position qualifies for benefits including tuition fee waiver (if eligible). CSU, Chico offers a number of benefits to its employees (e.g., sick leave, vacation, health insurance). For more information please visit https://www.calstate.edu/csu-system/careers/benefits/Documents/employee-benefits-summary.pdf [https://www.calstate.edu/csu-system/careers/benefits/Documents/employee-benefits-summary.pdf] Additional Information: Education Code 89521 Requirements: Applicants will be required to disclose whether they have received a final administrative decision or final judicial decision determining that they have committed sexual harassment within the last 7 years only after a determination is made that they meet the minimum qualifications for the position, and before an offer of employment is extended. Applicants who reach the final stages of the application process must also sign a release form that authorizes the release of information by the applicant’s current and/or former employers to the CSU concerning any substantiated allegations of misconduct. California State University, Chico, in accordance with CSU policy, may require that the successful candidate complete a background check (including a criminal records check, sexual offender registry check, and/or fingerprinting) prior to assuming this position. Failure to satisfactorily complete or pass the background check may impact the job offer or continued employment of current CSU employees who apply for posted positions identified as sensitive. This position is considered a sensitive position based on CSU guidelines. Incumbent is responsible for the safety and security of Level 1 data, sometimes also referred to as Level 1 protected data. This is confidential information that is in most cases protected by statutes, regulations, or other legal mandates. About Chico State: Graduate and undergraduate programs boast high-quality research experiences, exceptional faculty mentoring, and civic and global engagement opportunities. The campus motto, “Today Decides Tomorrow,” is brought to life by inclusive pedagogy, experiential learning, and co-curricular programming. The Chico Experience prepares students to be critical thinkers, engaged citizens, and inspired stewards of environmental, social, and economic resources. Together, they will become leaders solving the challenges of the 21st century. The campus is located in Northern California, 90 minutes from the state capital, Sacramento, and a three-hour drive from the San Francisco Bay Area. Chico offers year-round natural beauty, outdoor leisure activities, and a thriving arts, music, and events scene. We acknowledge and are mindful that Chico State stands on lands that were originally occupied by the first people of this area, the Mechoopda, and we recognize their distinctive spiritual relationship with this land, the flora, the fauna, and the waters that run through campus. We are humbled that our campus resides upon sacred lands that since time immemorial have sustained the Mechoopda people and continue to do so today. The University is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Chico State is not a sponsoring agency for staff and management positions (i.e. H-1B Visas). CSU, Chico's Annual Security Report includes summaries of institutional policy relating to campus safety, drug and alcohol use, sexual assault, and other matters. The report is published in compliance with the Clery Act and includes three years of certain crime statistics that occurred in Clery Act defined geography. A paper copy of the report may be requested in person at CSU, Chico Police Department or by calling 530-898-5555. It is also available on the web at Annual Security & Fire Safety Report [https://www.csuchico.edu/clery/annual-security-report.shtml].

Ce que vous ferez

The incumbent provides comprehensive administrative support for the Division of Information Technology, including payroll processing, bookkeeping, and project coordination. They are also responsible for maintaining accurate filing systems, managing inventory, and handling general clerical duties.

Exigences

The position requires a high school diploma or equivalent combined with at least three years of related office experience. Candidates must possess functional knowledge of standard office practices and the ability to operate within complex organizational structures.

Avantages

• Tuition fee waiver • Sick leave • Vacation • Health insurance

Compétences indiquées

• Project Coordination · Souhaitée
• Service à la clientèle · Souhaitée
• Financial Reconciliation · Souhaitée
• Administrative Support · Souhaitée
• Souci du détail · Souhaitée
• record keeping · Souhaitée
• Communication · Souhaitée
• Saisie de données · Souhaitée
• Gestion des stocks · Souhaitée
• scheduling · Souhaitée
• Procurement · Souhaitée
• Tenue de livres · Souhaitée

Autres compétences pertinentes

Relevées dans la description du poste. Confirmez les exigences importantes ci-dessus.

• Administrative support
• Payroll processing
• Bookkeeping
• Project coordination
• Inventory management
• Financial reconciliation
• Procurement
• Data entry
• Communication
• Office procedures
• Scheduling
• Record keeping
• Attention to detail
• Customer service
• Administrative Support
• Payroll Processing
• Functional Knowledge
• Leisure And Recreation
• Management
• Spreadsheets
• Clerical Works
• Information Technology
• Financial Statements
• Fire Safety
• Geography
• Invoicing
• Mentorship
• Office Procedures
• Pedagogy
• Project Coordination
• Purchasing
• Research Experiences
• Sexual Harassment Awareness
• Statistics
• Coordinating
• Setting Appointments
• Filing
• Detail Oriented

Domaines d’emploi

• Administrative
• Education
• Government & Public Sector
• Administrative Support Coordinator
• Administrative Supervisor
• Office Supervisors
• First-Line Supervisors of Office and Administrative Support Workers