Customer Service Assistant

Résumé du poste

Processes and issues various development permits while providing customer service regarding zoning and property development. Maintains departmental records and enters data into the Energov system to ensure accurate property information.

Détails du poste

This position works in the Building organizational unit. This is clerical work of moderate complexity involving the processing and issuing of various permits and providing customer services in the Planning and Development Department. Responsibilities include receiving and initiating the application process for rezoning, subdivision, preliminary plan approval and other permits issued by the Planning Division; checking various development applications for completeness of routine information including pre-screening for obvious non-compliance to regulations and by-laws; calculating fees from schedules; receives payments, issues receipts and processes refunds. A Customer Service Assistant will receive and respond to routine enquiries related to zoning and property development, and provide routine information related to the Burnaby Zoning By-law. Other responsibilities include maintaining departmental records relative to zoning, subdivisions, easements and rights-of-way, plan areas and other requirements pertaining to the development of a property; maintaining and filing permit and application records; entering data into the Energov System; monitoring information output; correcting errors and updating information. Performs related work as required. Qualifications include completion of Grade 12 supplemented by or including standard commercial courses and courses relating to the work plus sound related office experience involving public contact preferably in a Municipal Planning department, or an equivalent combination of education and experience. Considerable knowledge of applicable departmental practices, procedures, rules, and regulations and of the requirements of other departments and agencies relative to permit application processing; knowledge of account classification and of recording and balancing remittances. An incumbent will have sound knowledge of record keeping and routine correspondence preparation. Working knowledge of the zoning and other related by-laws. A Customer Service Assistant will have the ability to deal effectively and courteously with the public, officials, and staff in supplying information and in explaining by-laws, regulations, and departmental procedures, and to work with limited supervision and exercise sound judgement in making decisions. Clause 6 Application of Seniority: Appointments to regular full time, temporary full time, regular part time and temporary part time positions shall be determined by seniority as defined by the greatest length of service in the specific posted job. These appointments shall be subject to the successful passing of the skill test(s) applicable to the classification, that they are not currently subject to a performance management plan, and have no discipline or recorded safety infractions in the previous eighteen (18) months. First consideration will be given to internal applicants (Clause 6 Application) and then open to external applicants. Please apply online by September 23, 2026. Copies of relevant professional certificates, degrees, or tickets will be required at the time of the interview. Please contact People and Culture at 604-294-7303 if you do not receive a confirmation email within one hour of submitting your application online at www.burnaby.ca/careers. We thank all applicants for their interest; however, only those considered for an interview will be contacted. We respectfully acknowledge that the City of Burnaby is located on the unceded territories of the xʷməθkʷəy̓əm (Musqueam), Sḵwx̱wú7mesh (Squamish), səlilwətaɬ (Tsleil-Waututh), and kʷikʷəƛ̓əm Peoples (Kwikwetlem). Each Nation has distinct histories and distinct traditional territories that fully or partially encompass the city. We encourage you to learn more about the Host Nations whose ancestors have occupied and used these lands, including parts of present-day Burnaby, for thousands of years. We are grateful to be on this territory as we dedicate ourselves to creating an inclusive and diverse workforce that reflects our vibrant community and welcomes applicants of all backgrounds, genders, ages, ethnicities, abilities, sexual orientations, and life experiences.

Ce que vous ferez

Processes and issues various development permits while providing customer service regarding zoning and property development. Maintains departmental records and enters data into the Energov system to ensure accurate property information.

Exigences

Requires a high school diploma with commercial courses and sound office experience, preferably within a municipal planning department. Must possess knowledge of zoning by-laws and the ability to communicate effectively with the public and officials.

Compétences indiquées

• Service à la clientèle · Souhaitée
• Regulatory Compliance · Souhaitée
• Administrative Support · Souhaitée
• record keeping · Souhaitée
• Saisie de données · Souhaitée

Autres compétences pertinentes

Relevées dans la description du poste. Confirmez les exigences importantes ci-dessus.

• Customer Service
• Permit Processing
• Data Entry
• Zoning By-laws
• Record Keeping
• Financial Processing
• Public Relations
• Administrative Support
• Regulatory Compliance
• Correspondence Preparation
• Issuing Receipts
• Planning
• Clerical Works
• Easement
• Performance Management
• Remittance
• System Monitoring
• Filing
• Balancing (Ledger/Billing)

Domaines d’emploi

• Government & Public Sector
• Customer Service & Support
• Administrative
• Customer Service Assistant
• Customer Service Representative (General)
• Inquiry Clerks
• Customer Service Representatives