Administrative Assistant (Term)

Job ID: 3633 Openings: 1 Jurisdiction: Out of Scope Division: Financial Strategy & Sustainability Department: Finance Location Name: Regina, Saskatchewan, CA Type of Posting: Internal & External Employment Type: Term up to 18 months Annual Salary: $57,859.00 - $77,149.00 Date Posted: July 28, 2026 Closing Date: August 12, 2026 Land Acknowledgement We are proud to reside on Treaty 4 Territory and the traditional lands of the Cree, Saulteaux, Dakota, Nakota, Lakota, and Métis Nation, honoring and respecting these Nations and ancestors of this territory and grateful to be here. Regina is committed to building trust and creating true partnerships with Indigenous peoples. Equity, Diversity & Inclusion The City of Regina is an equal opportunities employer dedicated to fostering a respectful, collaborative, inclusive, and barrier-free workplace, allowing everyone to achieve their full potential. We value diversity as a key to our success and encourage all qualified candidates, including Indigenous peoples, people of colour, 2SLGBTQIAP+ individuals of all genders, people of disabilities, and members of equity-deserving communities, to apply. The City of Regina is committed to ensure accessible and accommodating processes during the application and selection phases. If you need accommodation at any point during the recruitment process, please inform our Talent team and we'll collaborate with you to address your requirements. POSITION SUMMARY We are seeking a highly organized and proactive Administrative Assistant to provide comprehensive support to our Director of Finance and supplementary support to other leaders as required. The successful candidate will play a crucial role in managing the director's schedule, coordinating meetings, and facilitating effective communication within and outside the organization. Strong organizational skills, attention to detail, and the ability to handle sensitive information with confidentiality are essential for success in this role. DUTIES & RESPONSIBILITIES * Manage, organize and coordinate meeting and appointment schedules * Full calendar management, making decision based on understanding of the priorities of the Director they support * Provides logistical support for meeting and event organization such as confirm space, prepare agendas, assemble materials, ensure notices and information packages are sent out, and take meeting minutes * Makes travel and accommodation arrangements for all staff * Responds to requests for information or materials from both internal and external parties * Builds and maintains relationships between and across business departments * Manage records of ongoing project activities, perform accounting functions related to forecasting and variance management of the office’s budget * Maintaining filing systems and a comprehensive bring forward system to track outstanding items for the work unit * Provides core customer service to City staff, elected officials and external stakeholders * Field and manage some challenging interactions with staff, politicians, residents, and business partners, understanding the perspective and position of the Director * Compose correspondence from very general instruction or in reply to written or enquiries; type, proofread and highlight a variety of materials including committee reports, general correspondence, and other technical material KNOWLEDGE, SKILLS & ABILITIES * This position requires basic departmental knowledge including field specific concepts, practices or tools * Subject matter content knowledge includes office management and municipal government protocol, policy and procedures * Knowledge of professional oral and written communication and accounting functions Additional Requirements: * Successful candidates may be required to provide a satisfactory criminal record check per the City of Regina's Criminal Record Check Policy. * Proof of education is required. * Additional assessments may be conducted to evaluate competencies, skills, and knowledge. At City of Regina, we offer competitive compensation, health and wellness benefits, and growth through educational support and in-house courses. If you’re passionate about public service and making a difference, apply now! For detailed job descriptions, CBAs, and application tips, visit our Applicant & Job Resources page [https://www.regina.ca/about-regina/job-opportunities/applicant-job-resources/]. Note: Only applications submitted via our online application system are accepted

The Administrative Assistant provides comprehensive support to the Director of Financial Strategy & Sustainability, including calendar management and meeting coordination. They are also responsible for managing office records, performing accounting functions, and facilitating communication with internal and external stakeholders.

The role requires basic departmental knowledge, including office management practices and municipal government protocols. Candidates must possess strong organizational skills, attention to detail, and the ability to handle sensitive information with confidentiality.

• Health benefits • Wellness benefits • Educational support • In-house courses

• Gestion du tempsSouhaitée
• Service à la clientèleSouhaitée
• CommunicationSouhaitée

Relevées dans la description du poste. Confirmez les exigences importantes ci-dessus.

• Office management
• Calendar management
• Meeting coordination
• Accounting functions
• Budget forecasting
• Variance management
• Records management
• Customer service
• Communication
• Proofreading
• Technical writing
• Municipal government protocol
• Administrative support
• Time management
• Confidentiality
• Calendar Management
• Organizational Skills
• Financial Strategy
• Effective Communication
• Accounting
• Management
• Customer Service
• Finance
• Event Management
• Forecasting
• Taking Meeting Minutes
• Office Management
• Public Service
• Relationship Building
• Writing
• Filing
• Detail Oriented

• Administrative
• Government & Public Sector
• Finance & Accounting
• Customer Service & Support
• Administrative Assistant
• Office / Administrative Assistant (General)
• Administrative and Executive Secretaries
• Secretaries and Administrative Assistants, Except Legal, Medical, and Executive

Expérience minimale

2+ ans

Postuler avant le

13 août 2026

Langue de l’offre

anglais

Heures de travail

40 heures par semaine