Accounts Payable Specialist

Company DescriptionWhy join the CCM Family?Clark Construction Management is an established construction management company that offers career opportunities where you can discover your potential and make a significant contribution to the overall success of your professional career and the business.We are looking for individuals who value what we value:InnovationCommitmentIntegrityTeamworkExcellenceJob DescriptionBrief Overview:We are a growing construction group of companies with operations spanning construction management, equipment, real estate and related services. As we continue to expand, we are adding to our finance team and looking for a motivated Accounts Payable Specialist to join us in Mississauga.This is a hands-on, high-impact role that sits at the heart of our financial operations. The Accounts Payable Specialist will own the full AP cycle across multiple entities, work directly with project teams, trades and vendors, and play a key role in keeping our business running smoothly. If you thrive in a fast-paced environment, are detail-oriented and take pride in accuracy and ownership, we want to hear from you.Responsibilities:Accounts PayableCollect, verify, and process vendor and trade invoices across multiple entitiesPost and manage AP invoices in QuickBooks Online for associated companiesMonitor AP email inboxes daily and respond to vendor inquiries in a timely mannerDownload and process utility bills and other recurring invoicesMonitor approval statuses for purchase orders and AP invoicesReconcile vendor and trade statements to ensure accuracyResearch and resolve invoice discrepanciesCollect, verify, post, and reconcile Visa/corporate card statementsCollect, verify, and post employee monthly expense reportsPrepare and process vendor payment runs in accordance with payment termsReview and monitor AP aging reports to ensure invoices are paid within terms and escalate overdue items as neededAssist with year-end audit preparation and provide supporting documentation as requiredVendor ManagementSet up and maintain vendor/trade profiles across all company systemsCollect vendor banking information and update records in the company's online banking platformMaintain organized and accurate vendor files across all entitiesBilling SupportGenerate and distribute monthly recurring invoices for associated companies.Assist with routine billing cycles to ensure timely and accurate invoice issuance.Month-End & ComplianceEnsure all PO and AP invoice approvals are complete prior to month-end closePost recurring journal entriesReconcile intercompany GL accountsCompile annual T5018 subcontractor payment data from accounting software.Maintain organized and up-to-date vendor files across all companiesSupport year-end close across all entities by ensuring AP records, vendor files and outstanding balances are complete, reconciled and ready for external reviewAdditional duties as the role evolves and the business growsQualificationsRequirements:Education and Experience RequirementsPost-secondary education in Accounting/ Business/ Finance along with 3 – 5 years of hands-on AP or general accounting experience.Strong knowledge of AP processes, vendor management, and month-end procedures.Knowledge & SkillsStrong attention to detail and commitment to accuracyAbility to manage high invoice volumes and competing priorities in a fast-paced environmentProficiency with QuickBooksStrong working knowledge of Microsoft Excel, Word, Outlook, TeamsStrong communication and vendor relationship skillsHighly organized with a process-driven mindsetAbility to work independently and take full ownership of responsibilitiesDesired: Experience in the construction industry or a multi-entity environmentExperience with Jonas Premier or similar construction accounting softwareExperience with holdback invoicing and trade payment processesKnowledge of T5018 subcontractor reporting requirementsCompensation: The estimated starting salary range for this role is $58,000 - $80,000 annually. Base salaries are determined according to several parameters like skills, experience, and potential impact on the role. Internal and external competitiveness are also taken into account in our offers. Final compensation will be confirmed as part of a personalized offer.Additional InformationWhat we offer:Competitive Compensation PackageExtensive Health and Dental ProgramRRSP Program – Company MatchingEmployee Family Assistance ProgramGenerous Vacation Day ProgramProfessional DevelopmentPersonal DaysEmployee Discount ProgramFun Company EventsCommunity InitiativesHealth and Wellness ProgramRecognition ProgramsLunch and LearnsAbout us (Who is Clark Construction Management?):Clark Construction Management was established in 2017 under the leadership of Mike Clark and has continued to expand into a diverse and innovative team. We strive to be a leader in providing value-added construction services to our customers by creating a successful partnership with them throughout the construction process. Our ledge is to establish lasting relationships with our customers by exceeding their expectations and gaining their trust through exceptional performance by every member of the CCM team.Clark Construction Management's recruitment process includes accommodation for applicants with disabilities. Clark Construction Management is committed to accessibility for all, and we approach accessibility from an inclusive perspective and will do everything reasonable to accommodate.Clark Construction management is committed to creating a diverse, inclusive, and welcoming workplace. We are committed to providing equal employment opportunities regardless of race, colour, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or veteran status.Our Hiring Practices:Clark Construction Management's recruitment process includes accommodation for applicants with disabilities. Clark Construction Management is committed to accessibility for all, and we approach accessibility from an inclusive perspective and will do everything reasonable to accommodate. Clark Construction Management does not use artificial intelligence (AI) tools to screen, assess, or make decisions regarding candidates during the hiring process. Job postings may be distributed to third-party job platforms through our recruitment systems. While Clark Construction Management does not use AI directly, these platforms may use automated or AI-enabled features as part of their platform functionality; however, such features do not influence candidate screening or hiring decisions made by the company.This job posting reflects a new vacancy.Our Commitment to Diversity, Equity and Inclusion:Clark Construction management is committed to creating a diverse, inclusive, and welcoming workplace. We are committed to providing equal employment opportunities regardless of race, colour, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or veteran status.

The specialist will manage the full accounts payable cycle across multiple entities, including processing invoices and reconciling vendor statements. They are also responsible for vendor profile maintenance, billing support, and assisting with month-end and year-end financial closures.

Requires post-secondary education in Accounting, Business, or Finance with 3 to 5 years of hands-on AP or general accounting experience. Proficiency in QuickBooks and Microsoft Excel is essential, with construction industry experience being a strong asset.

• Health Program • Dental Program • RRSP Program With Company Matching • Employee Family Assistance Program • Vacation Day Program • Professional Development • Personal Days • Employee Discount Program • Company Events • Community Initiatives • Health And Wellness Program • Recognition Programs • Lunch And Learns

Relevées dans la description du poste. Confirmez les exigences importantes ci-dessus.

• Accounts Payable
• Vendor Management
• QuickBooks Online
• Microsoft Excel
• Month-End Closing
• Financial Reconciliation
• Intercompany Accounting
• T5018 Reporting
• Invoice Processing
• Expense Reporting
• Communication Skills
• Organization

• Finance & Accounting
• Construction
• Administrative

Formation minimale

Baccalauréat

Expérience minimale

2+ ans

Langue de l’offre

anglais

Heures de travail

40 heures par semaine