Fleet Administration

Résumé du poste

FLEET ADMINISTRATION At Clearway we are committed to every project. We pride ourselves on a keen work ethic and more importantly, the talent and skill of our people. In fact, the Clearway Staff is the reason why so many organizations turn to us for the most complex construction assignments. That is how we’ve evolved from a sewer and watermain contractor, to one of Canada’s most reputable construction companies with as many capabilities as there are needs. Clearway has been operating for more than 50 years, specializing in sewers and watermains, transportation, dry utilities, shoring, road rec…

Détails du poste

FLEET ADMINISTRATION At Clearway we are committed to every project. We pride ourselves on a keen work ethic and more importantly, the talent and skill of our people. In fact, the Clearway Staff is the reason why so many organizations turn to us for the most complex construction assignments. That is how we’ve evolved from a sewer and watermain contractor, to one of Canada’s most reputable construction companies with as many capabilities as there are needs. Clearway has been operating for more than 50 years, specializing in sewers and watermains, transportation, dry utilities, shoring, road reconstruction, concrete forming, marine, environmental remediation and treatment plants / pumping stations. If you are looking to work for a growing company who values the contribution of its employees and you demonstrate creativity, ingenuity, initiative and a high-level commitment then we are the company for you. We offer challenging and rewarding career opportunities, with room to grow, learn and excel. JOB SUMMARY We’re looking for a motivated and detail-oriented Fleet Administrator to join our Fleet & Administration team. This role is responsible for maintaining accurate fleet records, supporting asset capitalization and depreciation tracking, and processing vendor invoices with proper G/L coding. Reporting to the Director of Fleet Systems and Administration, the Fleet Administrator provides administrative and financial support for the management of company owned and leased vehicles and equipment. The ideal candidate is highly organized, detail oriented, and comfortable working across Fleet, Finance, and Operations to ensure fleet documentation, costs, and approvals are accurate and timely. Location: Clearway Equipment Office & Yard – 69 Freshway Dr, Concord, ON L4K 1R9. Hours of Operation: 8:00 am to 5:00 pm (EST), Monday through Friday (On site) Annual Salary: $60,000 - $62,000 (Based on qualifications, experience and relevant skills) ESSENTIAL DUTIES & RESPONSIBILITIES Fleet Administration Maintain accurate records for all fleet assets including vehicles, equipment, and trailers Manage asset documentation including ownership, lease agreements, registrations, and inspections Support asset onboarding and offboarding processes Coordinate purchase orders including issuing, tracking, and close out Coordinate with vendors to resolve billing discrepancies and documentation issues Financial and Accounting Support Process vendor invoices related to fleet maintenance, rentals, fuel, and services Ensure invoices are accurately coded to the correct G/L accounts, cost centers, and assets Support asset capitalization and depreciation tracking in coordination with Finance Maintain fixed asset records and assist with asset disposals and transfers Support monthly reporting, accruals, and reconciliations related to fleet expenses Coordination and Compliance Support internal controls and audits related to fleet assets and costs Maintain compliance documentation including insurance, licensing, and inspection records Work closely with Finance to ensure alignment between fleet records and accounting systems OUR IDEAL CANDIDATE: Post-secondary education in Business Administration, Accounting, Finance, or a related field 2–5 years of experience in fleet administration, asset management, accounting support, or a similar role Experience in construction, transportation, logistics, or equipment-intensive industries is an asset Strong understanding of invoice processing, G/L coding, and cost centers Experience supporting fixed asset accounting and reconciliations Proficiency with ERP/accounting systems and strong Excel skills Highly organized with exceptional attention to detail Strong communication skills and the ability to work cross-functionally BENEFITS: Competitive Salary with annual cost of living increases Annual Bonus Program Group RRSP with 100% Matching 100% Company Paid Benefits Extended Health Care Dental Care Vision Care Disability Insurance Vacation & Personal Days, plus Paid Holiday Shutdown Parental Leave Top-up Program Employee Assistance Program (EAP) Life Insurance Wellness Programs Free On-site Parking Please, no agencies

Ce que vous ferez

The Fleet Administrator is responsible for maintaining accurate records for all fleet assets and managing documentation such as registrations and lease agreements. They also provide financial support by processing vendor invoices with correct G/L coding and tracking asset capitalization and depreciation.

Exigences

Candidates should have post-secondary education in Business, Accounting, or Finance and 2-5 years of experience in fleet or asset management. Proficiency in ERP systems, Excel, and a strong understanding of cost centers and invoice processing are required.

Avantages

• Annual cost of living increases • Annual bonus program • Group RRSP with 100% matching • 100% company paid benefits • Extended health care • Dental care • Vision care • Disability insurance • Vacation and personal days • Paid holiday shutdown • Parental leave top-up program • Employee assistance program (EAP) • Life insurance • Wellness programs • Free on-site parking

Compétences indiquées

• staff · Souhaitée
• ERP · Souhaitée
• Health · Souhaitée
• Detail-oriented · Souhaitée
• Compliance · Souhaitée
• Microsoft Excel · Souhaitée
• management · Souhaitée
• Documentation · Souhaitée
• Fleet · Souhaitée
• Comptabilité · Souhaitée
• Tracking · Souhaitée
• coordination · Souhaitée

Autres compétences pertinentes

Relevées dans la description du poste. Confirmez les exigences importantes ci-dessus.

• Fleet Administration
• Asset Management
• G/L Coding
• Invoice Processing
• Fixed Asset Accounting
• Excel
• ERP Systems
• Financial Reconciliation
• Vendor Management
• Compliance Documentation
• Asset Capitalization
• Depreciation Tracking