PM & Office Services Assistant

About Concert Properties Putting people first is at the heart of the Concert Properties story. We are deeply invested in improving the lives of the people who live and work in our communities, acknowledging that communities are more than just buildings. We focus on quality, consistency and sustainability, and our business is driven by warm, passionate people who embody a desire to help each of us feel more connected to one another. We develop, own and manage rental apartments; develop condominium homes; and develop, acquire and manage industrial and office properties. Since 1989, we’ve grown to over $6.6 billion in assets under control. Position Summary This role offers a unique opportunity for career growth within Property Management and Office Services. Reporting to the Senior Property Management Assistant or designate, the position combines operational support with exposure to commercial and residential financials, service agreements, and tenant engagement initiatives. Ideal for individuals seeking advancement, this role provides hands-on experience in property management processes, event planning, and vendor coordination—skills that are highly valued for future leadership roles. Key Responsibilities Reception & Office Services Serve as the first point of contact for visitors and inquiries, ensuring a professional and welcoming environment Manage incoming and outgoing mail and courier deliveries Maintain the reception area, kitchen and meeting rooms, ensuring they are tidy and well-stocked Coordinate meeting room bookings and catering for internal and tenant events Order and maintain office supplies and kitchen supplies Support general office administration, including filing, scanning, and photocopying Coordinate with IT for Brampton office support needs Coordinate corporate initiatives and events for the Brampton and Property Management site teams as needed Property Management Support Maintain up-to-date contact lists for contractors, tenants, and site staff Monitor Concert On-Call, providing initial responses to commercial tenants and forward requested work to responsible Property Manager, Property Management Assistants and Operations Maintenance Technicians Provide support to the Property Management Assistants on financial reporting and arrears collection during absences Track expiration dates for service agreements and support service agreement renewals or new contract document coordination Update contractor spreadsheets for seasonal and preventative maintenance (e.g., HVAC, cleaning, inspections) Assist with organizing tenant or resident appreciation events and department newsletters Directly support the Property Managers on a small portfolio of low touch properties currently slated for future development Provide administrative and coordination support for the Operations management team for capital projects and landlord work projects across the Ontario region. Manage uniform inventory for all maintenance teams. Required Knowledge & Skills High school diploma or equivalent; post-secondary education is an asset. 1-2 years of experience in office administration, customer service, or property management preferred. Strong verbal and written communication skills. Friendly, professional demeanor with a customer service orientation. Attention to detail and ability to follow instructions. Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook); familiarity with property management software (e.g., Yardi) is an asset. Willingness to learn and take on new tasks. This is a general description of the tasks and skills required. Additional responsibilities and duties may be required to successfully perform this position. Join the Concert Properties team in building a people-first future. Concert Properties is proud to have been named a BC Top Employer from 2021-2025! We are a proud Canadian company, providing quality employment across the country and working together with the people we serve to realize our vision—building resilient, inclusive and sustainable communities. Our success is powered by a passionate, talented team that values a collaborative culture, a desire for excellence and a willingness to give back. We support our team members and offer competitive pay, comprehensive benefits and perk programs that promote employee health and wellness. At Concert Properties, we value diversity, equity and inclusion and are committed to building a team that represents a variety of backgrounds, perspectives and skills. We welcome applications from all qualified job seekers. The posted salary range is reflective of the qualifications and experience we are looking for in a candidate to fill this opportunity; however, applicants with all levels of experience are welcome to apply. Please be advised that only short-listed candidates will be contacted. Thank you for your interest in Concert Properties.

The role provides operational and administrative support for both office services and property management, including reception duties and vendor coordination. It also involves assisting with financial reporting, tenant engagement, and supporting the operations team on capital projects.

A high school diploma is required, with post-secondary education and 1-2 years of experience in administration or property management preferred. Proficiency in Microsoft Office is essential, and familiarity with Yardi is considered an asset.

• Competitive pay • Comprehensive benefits • Perk programs • Employee health and wellness

• Service à la clientèleSouhaitée

Relevées dans la description du poste. Confirmez les exigences importantes ci-dessus.

• Office Administration
• Customer Service
• Property Management
• Microsoft Office
• Yardi
• Financial Reporting
• Vendor Coordination
• Event Planning
• Communication Skills
• Attention To Detail
• Arrears Collection
• Contract Management
• Office Supply Management
• Professionalism
• Community Sustainability
• Newsletters
• Willingness To Learn
• Resilience
• Yardi (Property Management Software)
• Microsoft Word
• Microsoft Excel
• HVAC
• Spreadsheets
• Communication
• Financial Statements
• Leadership
• Microsoft Outlook
• Operations Management
• Operations
• Microsoft PowerPoint
• Coordinating
• Filing
• Detail Oriented

• Administrative
• Customer Service & Support
• Management & Leadership
• Construction
• Finance & Accounting
• Office Services Assistant
• Assistant Property Manager
• Real Estate Agents and Property Managers
• Property, Real Estate, and Community Association Managers

Formation minimale

Études secondaires

Expérience minimale

0+ ans

Langue de l’offre

anglais

Heures de travail

40 heures par semaine