Administrative Assistant

Résumé du poste

Provides clerical and administrative support to the Department of Medical Neuroscience, including managing the seminar program and event logistics. Responsibilities also include processing travel reimbursements and maintaining departmental records and digital content.

Détails du poste

Position Details Position Information Position Title Administrative Assistant Research Project Department/Unit Medical Neuroscience Location Halifax, Nova Scotia, Canada Posting Number S299-26 Employee Group NSGEU Local 77 Position Type Term Duration of Contract (if applicable) 2 years Employment Type Part Time Full-time Equivalency (FTE) 0.5 Salary $27.60 - $34.94 per hour ($46,645 - $59,042 per annum, pro rated to $23,323- $29,521 for 16.25 hours per week) Classification C5 Provisional Statement About Dalhousie University Dalhousie University is Atlantic Canada’s leading research-intensive university and a driver of the region’s intellectual, social and economic development. Located in the heart of Halifax, Nova Scotia, with an Agricultural Campus in Truro/Bible Hill, Dalhousie is a truly national and international university, with more than half of our almost 21,000 students coming from outside of the province. Our 6,000 faculty and staff foster a vibrant, purpose-driven community, that celebrated 200 years of academic excellence in 2018. Job Summary The mission of the Department of Medical Neuroscience is to foster research and education in neuroscience and human anatomy and to advance the understanding and treatment of diseases of the nervous system. Reporting to the Department Administrator the Administrative Assistant provides clerical and administrative support to the Department of Medical Neuroscience. Key Responsibilities Coordinate and support the department’s seminar program, including scheduling guest speakers, managing travel logistics, preparing promotional materials, coordinating event technology, and organizing related student engagement activities. Process and administer travel and reimbursement claims for faculty, students, external guests, and other claimants through Chrome River, ensuring accuracy, compliance, and timely resolution of issues. Maintain departmental records, distribution lists, SharePoint content, and documentation, while providing administrative support for meetings, projects, and departmental operations. Coordinate departmental events and activities by arranging venues, catering, communications, supplies, and logistics to support successful program delivery. Manage printing, copying, and office supply requirements, including the preparation of instructional, examination, and other departmental materials. Support the development and maintenance of the department’s website and SharePoint environment by updating content, managing permissions, providing user support, and ensuring compliance with records management and privacy requirements. Note Due to operational requirements, the successful applicant is required to work in-person on campus. Required Qualifications Business/Administrative Professional program with three years’ previous experience working in an office environment (or an equivalent combination of training and experience). Excellent communication and organization skills. Proven attention to detail and the ability to work independently. Proficiency in MS Office. Assets Experience with Banner, DalBuy and Chrome River Experience with Faculty of Graduate Studies ( FGS ) system, academic timetable, academic calendar Job Competencies The successful candidate is expected to demonstrate proficiency in Dalhousie’s core competencies, in particular: Respect & Inclusion Adaptability Knowledge & Thinking Skills Communication Service Additional Information Dalhousie University supports a healthy and balanced lifestyle. Our total compensation package includes a defined benefit pension plan, health and dental plans, a health spending account, an employee and family assistance program and a tuition assistance program. Application Consideration Non-probationary bargaining unit employees ( NSGEU local 77) are given priority consideration. All other applications will be considered when there is no qualified candidate from the bargaining unit. We sincerely appreciate all applications and note that only candidates selected for an interview will be contacted directly by the hiring department or People and Culture. Diversity Statement Dalhousie University commits to achieving inclusive excellence through continually championing equity, diversity, inclusion, and accessibility. The university encourages applications from Indigenous Peoples of Turtle Island (especially Mi’kmaq), persons of Black/African descent (especially African Nova Scotians), and members of other racialized groups, persons with disabilities, women, persons identifying as members of 2SLGBTQIA+ communities, and all candidates who would contribute to the diversity of our community. In accordance with our Employment Equity Policy, preference will be given in hiring processes to candidates who self-identify as members of one or more of the equity-deserving groups listed above. For more information, including details related to our Employment Equity Policy and Plan and definitions of equity-deserving groups please review our Employment Equity information. If you require any support for the purpose of accommodation, such as technical aids or alternative arrangements, please let us know of these needs and how we can be of assistance. Dalhousie University is committed to ensuring all candidates have full, fair, and equitable participation in the hiring process. Our complete Accommodation Policy can be viewed here . Posting Detail Information Number of Vacancies 1 Open Date 09/10/2026 Close Date 09/24/2026 Open Until Filled No Special Instructions to Applicant Quick Link for Direct Access to Posting https://dal.peopleadmin.ca/postings/22157

Ce que vous ferez

Provides clerical and administrative support to the Department of Medical Neuroscience, including managing the seminar program and event logistics. Responsibilities also include processing travel reimbursements and maintaining departmental records and digital content.

Exigences

Requires a Business/Administrative Professional program with three years of office experience or an equivalent combination of training and experience. Proficiency in MS Office and strong organizational and communication skills are essential.

Avantages

• Defined Benefit Pension Plan • Health Plans • Dental Plans • Health Spending Account • Employee And Family Assistance Program • Tuition Assistance Program

Compétences indiquées

• Organization skills · Souhaitée
• Administrative Support · Souhaitée
• Souci du détail · Souhaitée
• MS-Office · Souhaitée
• Communication Skills · Souhaitée

Autres compétences pertinentes

Relevées dans la description du poste. Confirmez les exigences importantes ci-dessus.

• Administrative Support
• Event Coordination
• Travel Logistics
• Expense Processing
• Records Management
• SharePoint Management
• MS Office
• Communication Skills
• Organization Skills
• Attention To Detail
• Website Maintenance
• Clerical Support

Domaines d’emploi

• Administrative
• Education
• Science & Research