Relief Administrator

Department: Operations Reports To: District Manager Location: GTA Job Type: Part-Time/Hourly Position Summary The Relief Administrator serves as temporary coverage for full-time Administrators during vacations, absences, special projects, or interim vacancies. The Administrator serves as the primary on-site representative for assigned condominium properties, providing comprehensive administrative support and resident services. This role acts as the first point of contact for residents, board members, and service providers while ensuring smooth daily operations and maintaining high standards of customer service. Key Responsibilities Administration & Communication (30%) Liaising with residents, contractors, and vendors in person, by phone and by email Organizing, sorting, and distributing incoming and outgoing mail/couriers Filing and maintenance of condominium corporation records Ordering and maintaining office supplies Preparation of notices and correspondence, and posting accordingly under the Condominium Manager's supervision Financial Administration (25%) Processing common element assessment fees, including facilitating the collection and recording of payments Compiling arrears information and sending corresponding notifications under the Condominium Manager's supervision Processing payables, including preparing purchase orders and cheque requisitions, and ensuring all cheques are reviewed by the Condominium Manager/Assistant Manager prior to disbursement Sending out signed cheques to the vendor directly or to Head Office Accounting, as applicable Reconciling invoices with purchase orders, coding according to account codes, and preparing for the Condominium Manager's signature Resident Services & Records Management (20%) Overseeing bookings of various facilities as applicable (i.e. elevator, party room, guest suites, etc.) Resident file administration and maintenance of the resident's registry Processing and maintenance of other registries as applicable (i.e. enterphone system, key and access fob issuance, bike storage, storage lockers, etc.) Legal & Compliance (15%) Preparation of legal forms (i.e. status certificates, lien notices, etc.) under the Condominium Manager's supervision Meeting Support (10%) Set up and tear down for meetings (i.e. Board meetings, Annual General Meetings, Residents' Meetings, etc.) Attending meetings to register attendees as required Key Skills & Assets Customer service (listening, understanding, clear communication) Working under pressure (fast pace, competing priorities, unexpected issues) Teamwork (working collaboratively and effectively with all members of the team, from Board Directors to maintenance staff) Organizational skills Adaptability and flexibility skills Ability to take initiative Attention to detail

Provides temporary administrative coverage and on-site representation for condominium properties, acting as the first point of contact for residents and boards. Manages daily operations including financial administration, resident services, and legal compliance support.

Requires strong communication and organizational skills to handle competing priorities in a fast-paced environment. Ability to collaborate effectively with diverse stakeholders from board directors to maintenance staff is essential.

• Service à la clientèleSouhaitée

Relevées dans la description du poste. Confirmez les exigences importantes ci-dessus.

• Customer Service
• Working Under Pressure
• Teamwork
• Organizational Skills
• Adaptability
• Flexibility
• Initiative
• Attention To Detail

• Administrative
• Customer Service & Support
• Finance & Accounting
• Legal
• Management & Leadership

Expérience minimale

0+ ans

Langue de l’offre

anglais

Heures de travail

40 heures par semaine