Administrative Assistant

Why should YOU choose Dilico? * Optional Flexible schedule to support work-life balance * OMERS Pension plan available to all employees * Competitive salaries * Generous paid vacation time for Permanent employees * Paid time off at Christmas above paid vacation time * EFAP available to all employees and their families * Benefit plan that includes dental, healthcare, and vision services for Permanent employees * A chance to make a difference in the community Positions Available: 1-Full-Time Position Position Location: Thunder Bay, ON (this position is not remote) Deadline: July 14, 2026 Competition #: 1588 Position Overview Under the direction of a Child Welfare Manager, the Administrative Assistant participates in organizing the program by ensuring that daily duties are maintained and completed in a timely manner and client files are kept accurate and current. The Administrative Assistant is responsible for performing administrative, secretarial and clerical duties for the program: creating court documents; letter typing; minute taking; filing of reports, progress notes, and discharge summaries; conducting or assisting with file audits; ensuring forms are available; preparing purchase orders; coordinating the travel/accommodation of staff/clients and the use of Agency vehicles within program; and tracks attendance of unit staff and their whereabouts during the day. Qualifications and Requirements: * A minimum one-year Office Administration - General Certificate is required * A two-year Office Administration Diploma is preferred * A minimum of two years' experience with Anishinabek children, youth, individuals and families. * Two or more years’ experience in secretarial and/or reception duties, preferably in a Child Welfare setting. * Candidates without the specific education qualifications, but who possess an appropriate combination of child welfare experience and other academic qualifications will also be considered. * Satisfactory Criminal Records Search. * Required to work flexible hours as determined by the respective Service Manager in relation to service requirements. * Must possess a Class “G” Driver’s License and have access to a personal vehicle which will pass a safety inspection. Hours of Work: 32.5 hours per week Please apply directly at https://www.dilico.com/careers/ [https://www.dilico.com/careers/] As an Indigenous Agency Dilico gives preference to Indigenous people. Dilico is committed to diversity in the workplace and encourages applications from all qualified candidates. Only those considered for an interview will be contacted. Dilico Anishinabek Family Care 200 Anemki Place | Fort William First Nation | ON | P7J1L6 TF +1 855 623 8511 | T +1 807 623 8511

The Administrative Assistant provides clerical and secretarial support to a Child Welfare Manager to ensure program organization and timely completion of duties. Key tasks include creating court documents, managing client files, coordinating travel, and tracking staff attendance.

Requires a minimum of a one-year Office Administration certificate and at least two years of experience with Anishinabek families and secretarial duties. A valid Class G driver's license, personal vehicle, and a satisfactory criminal records search are mandatory.

• Flexible schedule • Omers Pension plan • Competitive salaries • Paid vacation time • Paid time off at Christmas • Employee and Family Assistance Program (EFAP) • Dental insurance • Healthcare insurance • Vision services

Relevées dans la description du poste. Confirmez les exigences importantes ci-dessus.

• Administrative Support
• Secretarial Duties
• Clerical Work
• Court Document Creation
• Minute Taking
• File Auditing
• Purchase Order Preparation
• Travel Coordination
• Attendance Tracking
• Reception
• File Management
• Organization

Formation minimale

Certificat de métier

Expérience minimale

2+ ans