Accounts Payable Specialist

The Company is part of the Diploma Healthcare Group (DHG) which is a group of specialized medical device distribution companies operating in Canada, Australia, New Zealand and Ireland. Somagen Diagnostics Inc. was founded +30 years ago in Edmonton and has grown steadily to become Canada’s largest independent provider of medical diagnostic technology to laboratories, hospitals and clinics. Somagen is the exclusive Canadian distributor for many of the world’s most respected diagnostic product suppliers such as Polymedco, Phadia, and Sakura. We pride ourselves on being a highly technical sales organization providing leading support solutions to our clinical customers. Our proven business model has consistently achieved sustained growth even through challenging economic times. Vantage Endoscopy and AMT Surgical are leading sales focused distribution organizations specializing in high tech niche diagnostic and therapeutic medical products focused on Endoscopy/GI Suite, GI Clinics and Hospital Operating Rooms across Canada. Representing suppliers of innovative diagnostic and therapeutic products devices from around the world, we are a leader in medical product and device distribution in Canada. The Position: The Accounts Payable Specialist is responsible for the accurate and timely processing of vendor invoices, employee expense reimbursements, and payments while maintaining complete and accurate financial records in accordance with Company policies and accounting standards. This role works closely with internal departments and external vendors to ensure efficient accounts payable operations and supports month-end close activities and continuous process improvement initiatives. What you’ll do: The Accounts Payable Specialist is responsible for a variety of functions that include, but are not limited to: Accounts Payable Process vendor invoices accurately and within established payment terms. Match invoices to purchase orders and receiving documentation where applicable. Prepare payment runs including ACH, Bill, and electronic payments. Process employee expense reimbursements in accordance with company policies. Reconcile vendor statements and investigate discrepancies. Respond to vendor inquiries in a professional and timely manner. Maintain accurate vendor records and supporting documentation. Ensure invoices are coded correctly and approved in accordance with company policies. Assist with month-end accounts payable accruals, reconciliations, and reporting. Support annual audits by providing requested documentation and account support. Maintain compliance with internal controls, company policies, and accounting procedures. Financial Operations Support Collaborate with internal departments to resolve invoice and payment issues. Assist with maintaining accurate financial records and supporting documentation. Identify opportunities to improve accounts payable processes and increase efficiency. Support the Finance team with ad hoc reporting and special projects as required. Contribute to a collaborative, customer-focused finance team by providing excellent service to internal and external stakeholders. Requirements: The successful individual will possess the following skills and qualifications: Diploma in Accounting, Business Administration, or a related field. 3+ years of Accounts Payable experience in a fast-paced environment. Experience with ERP/accounting systems and electronic invoice processing. Proficient in Microsoft Office, particularly Outlook, Excel (Intermediate), and Word. Strong attention to detail with a high degree of accuracy. Excellent organizational and time management skills with the ability to manage multiple priorities. Strong interpersonal and communication skills with the ability to build positive working relationships across the organization. Excellent English language skills, both verbal and written. Ability to work independently and collaboratively within a team environment. Strong problem-solving and analytical skills with the ability to investigate and resolve discrepancies. Demonstrated commitment to confidentiality, accuracy, and continuous improvement. What’s in it for you: Office location is in Mississauga close to Highway 401 and/or 407 Great benefits including health, dental and vision. 3 weeks’ Vacation. Diverse and dynamic teams with challenging and exciting work. An opportunity to have a real impact on our business. A great range of social activities. Employee referral program. And so much more!! Hours and Locations: 9:00 am to 5:00pm Mississauga (Meadowvale area) Hybrid work model, 3 days in office, 2 days from home. Health & Safety Responsibilities: The successful candidate is expected to support and comply with all workplace health and safety requirements, including: Maintaining safe systems of work for manual handling, vehicle movements, storage, and equipment use (if applicable). Reporting incidents, near misses, and unsafe conditions and assisting with investigations. Follow site rules, safe working procedures, and use PPE as required. Note: The successful candidate must be eligible to work in Canada and will be subject to a background check and references. This job posting is a new vacancy We rely on people, not algorithms. Our recruiters personally review every application no AI screening is used at any stage. In accordance with the Accessibility for Ontarians with Disabilities Act (AODA) 2005, should you require any accommodation during the recruitment process, please indicate this on your application and we will gladly work with you to meet your accessibility needs. If you are interested in working for a progressive and dynamic company with solid growth potential, in a field that has a direct impact on the lives of our employees, hospital staff and patients, we would like to hear from you on how you can contribute and grow with us!

The Accounts Payable Specialist is responsible for the accurate processing of vendor invoices, employee expenses, and payments while maintaining precise financial records. The role involves reconciling vendor statements, supporting month-end close activities, and collaborating with internal departments to improve financial operations.

Candidates must have a diploma in Accounting or Business Administration and at least 3 years of experience in a fast-paced accounts payable environment. Proficiency in ERP systems and intermediate Microsoft Excel skills are required, along with strong organizational and communication abilities.

• Health Insurance • Dental Insurance • Vision Insurance • 3 Weeks Vacation • Social Activities • Employee Referral Program

Relevées dans la description du poste. Confirmez les exigences importantes ci-dessus.

• Accounts Payable
• Vendor Invoice Processing
• Expense Reimbursements
• Vendor Reconciliation
• Month-end Accruals
• ERP Systems
• Microsoft Excel
• Microsoft Outlook
• Microsoft Word
• Financial Reporting
• Internal Controls
• Time Management
• Analytical Skills
• Problem Solving
• Communication Skills
• Attention To Detail

Formation minimale

Diplôme d’études associé

Expérience minimale

2+ ans

Postuler avant le

26 août 2026