Consultation Administration Assistant

Résumé du poste

The Consultation Administration Assistant will manage departmental budgets, financial reporting, and contract negotiations while overseeing daily office operations and facility safety. They will also provide logistical support for site visits and assist with data management for environmental and land use studies.

Détails du poste

POSITION OVERVIEW: Nestled on the south shore of Lesser Slave Lake, Driftpile Cree Nation (DCN) is a proud and vibrant community located approximately 340 km northwest of Edmonton. Dedicated to continuous growth through land and infrastructure development, DCN is seeking a Consultation Administration Assistant to provide strategic leadership for the Consultation and Lands Department. Reporting directly to the Land Manager, this full-time role ensures organizational excellence by balancing high-level financial stewardship including budget oversight and contract negotiation with the seamless management of daily operations, logistics, and facility safety. DUTIES & RESPONSIBILITIES * Financial Oversight: Manage consultation budgets and prepare monthly/quarterly expense and income statements. Handle all accounts receivable/payable, track proponent payments, and manage Participant Funding Program (PFP) expenditures. * Contract & Agreement Management: Negotiate and maintain service level agreements with third-party providers. Oversee proponent agreements and ensure all parameters are executed in coordination with the Director. * Logistics & Field Support: Coordinate site visits using environmental monitor rotation lists and manage daily rate payouts. Arrange economical travel for business trips, site visits, and TLU (Traditional Land Use) work. * Office Operations: Manage inbound/outbound correspondence, answer inquiries, and maintain office inventory. Record and archive meeting minutes and assist in the daily upkeep and security (keys/alarm codes) of the Consultation building. * Safety & Compliance: Ensure facilities meet all local fire codes and safety regulations. Act as the point of contact for federal safety standards and organizational security policies. * Technical Assistance: Facilitate data input for Site Visits and TK/TLU studies via GIS (training provided). QUALIFICATIONS * Education & Experience: Degree/diploma in Office Administration (or equivalent experience) plus 2+ years of direct office administration experience. * Accounting & Software: Proficient in accounting procedures (procurement/budgeting), Microsoft Office Suite, and specialized accounting software. * Soft Skills: Superior interpersonal and communication skills for interacting with the executive team and external stakeholders; strong analytical and meticulous record-keeping abilities. * Certification & Legal: Must possess a valid Driver’s License, reliable transportation, and Criminal Record Check, First Aid certification is a valued asset. Closing date: This position will remain open until a suitable candidate has been selected To apply, please click the following URL: https://workforcenow.adp.com/mascsr/default/mdf/recruitment/recruitment.html?cid=420a791b-3310-4960-bcc0-67ae848a9a5d&ccId=19000101_000001&type=JS&lang=en_CA [https://workforcenow.adp.com/mascsr/default/mdf/recruitment/recruitment.html?cid=420a791b-3310-4960-bcc0-67ae848a9a5d&ccId=19000101_000001&type=JS&lang=en_CA] **Please be advised only suitable applicants will be notified**

Ce que vous ferez

The Consultation Administration Assistant will manage departmental budgets, financial reporting, and contract negotiations while overseeing daily office operations and facility safety. They will also provide logistical support for site visits and assist with data management for environmental and land use studies.

Exigences

Candidates must possess a degree or diploma in Office Administration or equivalent experience, along with at least two years of direct administrative experience. Proficiency in accounting procedures, Microsoft Office, and the ability to maintain meticulous records are required.

Compétences indiquées

• Budgeting · Souhaitée
• record keeping · Souhaitée
• Accounts receivable · Souhaitée
• Communication · Souhaitée
• Office Administration · Souhaitée
• Logistique · Souhaitée
• Microsoft Office Suite · Souhaitée
• Contract Negotiation · Souhaitée

Autres compétences pertinentes

Relevées dans la description du poste. Confirmez les exigences importantes ci-dessus.

• Office Administration
• Financial Oversight
• Budgeting
• Accounts Receivable
• Accounts Payable
• Contract Negotiation
• Logistics
• Facility Safety
• Microsoft Office Suite
• Accounting Software
• Data Input
• GIS
• Record Keeping
• Communication
• Analytical Skills
• First Aid Certification
• Valid Driver's License
• Accounting
• Management
• Procurement
• Data Entry
• Occupational Safety And Health
• Income Statement
• Taking Meeting Minutes
• Microsoft Office
• Operations
• Safety Standards
• Security Policies
• Service-Level Agreement
• Strategic Leadership
• Technical Assistance
• Coordinating
• Balancing (Ledger/Billing)
• Customer Inquiries

Domaines d’emploi

• Administrative
• Finance & Accounting
• Management & Leadership
• Environmental & Sustainability
• Security & Safety
• Administration Assistant
• Office / Administrative Assistant (General)
• Administrative and Executive Secretaries
• Secretaries and Administrative Assistants, Except Legal, Medical, and Executive