Administrative Assistant

Résumé du poste

The Administrative Assistant will manage rental accounts for film productions, including processing credit applications and ensuring accurate documentation. They will also reconcile accounts, track invoices, and provide front-line support for the branch.

Détails du poste

The Driving Force Group of Companies is a network of world-class transportation and fleet management solutions companies. We're proud to be an Alberta success story that began in a rented office above a small service station. With a can-do attitude and people-first culture, we've grown into an industry leader, operating across Canada spanning over 40 locations with over 600+ employees. We are currently looking for an Administrative Assistant to support our Film Clients at our Mississauga location. What Moves You: You're drawn to the energy of the film industry and find real satisfaction in being the organized, detail-oriented force behind the scenes that keeps production rentals running smoothly from first account setup through to final wrap. You love working with numbers reconciling accounts, tracking invoices, following up on POs, and making sure every production's financial picture is accurate, up to date, and clearly communicated. You're proactive by nature and don't wait for problems to come to you. You thrive on building genuine relationships with production coordinators and film teams, becoming the person they trust to handle their rental needs quickly, accurately, and without drama. What You'll Do: Open and manage rental accounts for new customers and productions from end to end including processing credit applications, setting up accounts, and ensuring all documentation is complete and accurate before a production's first unit hits the road. Review the Director's Guild weekly to monitor active productions, units on rent, upcoming wraps, and new productions requiring outreach, proactively identifying opportunities and gaps before they become issues. Administer rental agreements for rollover units between productions, process hiatus credits, follow up with coordinators to obtain and update POs on open rentals, and ensure every agreement reflects current production status accurately. Reconcile and communicate with Production Accounting departments on payment status, hiatus credits, and replacement vehicles while reviewing accounts receivable with management and processing due invoices in a timely manner. Provide professional front-line support across the branch managing incoming calls, delegating CRM tickets, supporting accounts payable and receivable, processing cheque requisitions, and keeping inventory and vehicle unit records current and accurate. What You'll Bring: 2+ years of related administrative or accounting experience — exposure to the film industry, production environments, or rental operations is a meaningful asset that will set you apart. Strong proficiency in Microsoft Office, particularly Excel, with demonstrated experience managing spreadsheets, tracking accounts, and supporting financial reconciliation processes. Exceptional attention to detail and organizational skills, with the ability to manage multiple active productions simultaneously and stay ahead of deadlines, credits, and outstanding items without losing accuracy. Strong communication and interpersonal skills. You're comfortable building relationships with production coordinators, vendor contacts, and internal accounting teams, and you communicate clearly, professionally, and proactively. What We Offer: Competitive wages and flexible benefits. Our company RRSP matching program. 50% off rentals at any of our Driving Force locations. Learning and growth opportunities. Paid vacation and wellness time. We support your wellbeing through our Thrive wellness program. We 'Celebrate Great' through our rewards and recognition programs. The Driving Force Groups of Companies values diversity and is committed to providing equal opportunities in the workplace. We invite applicants from qualified individuals of all backgrounds. While we welcome all interested candidates, only those selected for an interview will receive further communication. If you require accommodation during any part of the recruitment process, please let us know. Final candidates will be required to undergo a security screening. This may include a driver abstract, criminal history check, reference checks and/or credit check. Job Scam Alert The Driving Force Group of Companies has been made aware that fraudulent third-party websites are reposting our job ads to attempt to farm and abuse applicant data. Always apply directly through the official company careers page or a trusted, verified job board like LinkedIn or Indeed. We will never ask for sensitive financial information during the application process. Compensation & Transparency Disclosure The expected annual compensation for this position is $43,000-$53,000. This posting is for a current vacancy within our organization. In accordance with our commitment to a fair and human-centered hiring process, we do not use artificial intelligence (AI) to screen, assess, or select applicants; every application is reviewed personally by our recruitment team.

Ce que vous ferez

The Administrative Assistant will manage rental accounts for film productions, including processing credit applications and ensuring accurate documentation. They will also reconcile accounts, track invoices, and provide front-line support for the branch.

Exigences

Candidates must have 2+ years of administrative or accounting experience and strong proficiency in Microsoft Office, particularly Excel. Exceptional attention to detail and the ability to build professional relationships with production teams are essential.

Avantages

• Flexible benefits • Company RRSP matching program • 50% off rentals • Learning and growth opportunities • Paid vacation • Wellness time • Thrive wellness program • Rewards and recognition programs

Compétences indiquées

• Service à la clientèle · Souhaitée
• Financial Reconciliation · Souhaitée
• Administrative Support · Souhaitée
• interpersonal skills · Souhaitée
• Souci du détail · Souhaitée
• Account Management · Souhaitée
• Microsoft Excel · Souhaitée
• Accounts receivable · Souhaitée
• Communication · Souhaitée
• Microsoft Office · Souhaitée
• Saisie de données · Souhaitée
• Comptabilité · Souhaitée
• Gestion des stocks · Souhaitée

Autres compétences pertinentes

Relevées dans la description du poste. Confirmez les exigences importantes ci-dessus.

• Administrative support
• Accounting
• Microsoft Office
• Excel
• Financial reconciliation
• Account management
• Data entry
• Communication
• Interpersonal skills
• Attention to detail
• Organizational skills
• Customer service
• Accounts payable
• Accounts receivable
• Inventory management
• Organizational Skills
• Accounts Payable
• Accounts Receivable
• Artificial Intelligence
• Reconciliation
• Customer Relationship Management
• Management
• Spreadsheets
• Interpersonal Communications
• Invoicing
• Operations
• Advertisement
• Detail Oriented
• Film Industry

Domaines d’emploi

• Administrative
• Finance & Accounting
• Transportation
• Creative & Media
• Administrative Assistant
• Office / Administrative Assistant (General)
• Administrative and Executive Secretaries
• Secretaries and Administrative Assistants, Except Legal, Medical, and Executive