Project Data Management Coordinator (Document Controller)

Résumé du poste

Manage and maintain project documentation throughout the full lifecycle, ensuring compliance with standards and quality reviews of engineering deliverables. Coordinate the distribution and archival of documents while providing technical support and training to internal teams and contractors.

Détails du poste

Role: Project Data Management Coordinator (Document Controller) Duration: 9-Month Contract with Possible Extension Location: Montreal, QC (Minimum 3 Days Onsite Per Week) Compensation: $65.00 Language Requirement: Fluent English and French Required; Spanish is a Plus Overview Our client is seeking a Project Data Management Coordinator (Document Controller) to support large-scale engineering and construction projects within a global project portfolio. This individual will be responsible for ensuring document control processes are executed efficiently throughout the project lifecycle, supporting project teams, contractors, and stakeholders across multiple locations and time zones. The ideal candidate will have strong experience in document control within engineering or construction environments, excellent stakeholder management skills, and the ability to drive process improvements while maintaining high-quality project documentation standards. Responsibilities Manage and maintain project documentation throughout the full project lifecycle, ensuring accuracy, quality, and compliance with document control standards. Perform quality reviews and verification of engineering deliverables, contractor submissions, and project documentation. Coordinate the receipt, distribution, tracking, storage, retrieval, and archival of project documents and engineering drawings. Support project startup activities, contractor onboarding, project closeout activities, and documentation handover processes. Track outstanding deliverables, RFIs, and documentation requirements while ensuring timely follow-up with contractors and project stakeholders. Provide document control training and technical support to internal teams, contractors, and external project partners. Facilitate user training for document management systems including InEight and SharePoint. Participate in project coordination meetings and maintain communication with project teams to ensure documentation milestones are achieved. Generate and distribute weekly expediting and project reporting metrics. Conduct ongoing contractor engagement activities including regular check-ins and document control reviews. Maintain project distribution matrices and document control procedures. Monitor team workload, documentation metrics, and project performance indicators. Escalate unresolved document control issues and risks to project leadership as required. Support continuous improvement initiatives by identifying opportunities to enhance document management processes and workflows. Coordinate and streamline system access requests and user support activities. Develop project setup and document handover plans in collaboration with project leadership. Collaborate closely with engineering, construction, procurement, contractor, and project management teams to ensure alignment on documentation requirements. Qualifications Minimum 5 years of document control experience supporting large engineering, infrastructure, mining, or construction projects. Experience managing project documentation across multiple project phases, from planning and design through handover and closeout. Strong understanding of document control systems, processes, standards, and governance. Experience working with engineering drawings, technical documentation, and contractor deliverables. Previous experience managing or mentoring document control personnel or coordinating document control activities within a project environment. Experience onboarding contractors, suppliers, and project stakeholders. Strong stakeholder management, communication, and relationship-building skills. Ability to work effectively in a fast-paced environment with competing priorities and deadlines. Strong organizational skills with exceptional attention to detail. Experience supporting projects both in office and project-site environments is preferred. Technical Skills InEight Document SharePoint Microsoft Office Suite Document Management Systems Project Reporting and Data Management Tools Preferred Qualifications Experience supporting engineering, mining, industrial, energy, or large capital projects. Experience managing project documentation from feasibility studies through construction and project handover. Previous site-based project experience. Spanish language skills are considered an asset. Ideal Candidate Profile Fluently bilingual in English and French. Experience supporting engineering and construction projects. Comfortable working with engineering drawings and technical documentation. Assertive communicator who can effectively manage contractors and stakeholders. Collaborative, proactive, and solutions-oriented approach. Strong ability to balance customer service, compliance, and project delivery requirements. #INDPRO

Ce que vous ferez

Manage and maintain project documentation throughout the full lifecycle, ensuring compliance with standards and quality reviews of engineering deliverables. Coordinate the distribution and archival of documents while providing technical support and training to internal teams and contractors.

Exigences

Requires a minimum of 5 years of document control experience in large-scale engineering, infrastructure, or construction projects. Candidates must be fluently bilingual in English and French with proficiency in InEight and SharePoint.

Compétences indiquées

• Technical Documentation · Souhaitée
• Engineering Drawings · Souhaitée
• SharePoint · Souhaitée
• Process Improvement · Souhaitée
• Stakeholder Management · Souhaitée

Autres compétences pertinentes

Relevées dans la description du poste. Confirmez les exigences importantes ci-dessus.

• Document Control
• Stakeholder Management
• Project Lifecycle Management
• Quality Review
• Contractor Onboarding
• Technical Documentation
• InEight
• SharePoint
• Project Reporting
• Engineering Drawings
• Process Improvement
• Bilingual English and French

Domaines d’emploi

• Engineering
• Construction
• Administrative
• Data & Analytics
• Management & Leadership