Operations Coordinator - Real Estate

Operations Coordinator 📍 Location: Downtown Montreal 🏢 Industry: Luxury Residential & Commercial Real Estate About the Role We are looking for an experienced and highly organized Operations Coordinator to become a key partner within our growing real estate team. This is a hands-on role for someone who thrives on organization, takes ownership, and enjoys improving processes. You will oversee daily operations, support the leadership team, and ensure transactions and administrative workflows run smoothly. You will be the person who keeps everything moving — anticipating needs, solving problems, and ensuring every detail is handled with care. What You’ll Be Responsible For Real Estate Operations Manage and follow up on real estate transactions from start to finish. Coordinate with brokers, clients, notaries, banks, inspectors, and other partners. Ensure deadlines, documentation, and follow-ups are completed accurately. Office & Process Management Organize priorities and improve daily workflows. Create and maintain efficient processes and tracking systems. Ensure files and documentation are organized and up to date. Team Support & Leadership Support and guide administrative team members. Help prioritize workloads and maintain quality standards. Promote a culture of organization, accountability, and efficiency. Executive Support Act as a trusted partner to leadership. Prepare meetings, track action items, and ensure follow-through. Help the team stay focused on delivering an exceptional client experience. What We’re Looking For 5+ years of experience in operations, administration, or office coordination. Previous experience in real estate is required. Strong organizational skills with excellent attention to detail. Ability to manage multiple priorities in a fast-paced environment. Proactive mindset with strong problem-solving skills. Natural leadership abilities and excellent communication skills. Bilingual in French and English. What We Offer Full-time, permanent position. Monday to Friday schedule (9:00 AM – 5:00 PM or 10:00 AM – 6:00 PM). Competitive salary based on experience. Group insurance benefits. Vacation time. Beautiful downtown Montreal offices. Opportunity for growth within a dynamic and collaborative team.

The role involves managing real estate transactions from start to finish and coordinating with brokers, clients, and notaries. Additionally, the coordinator will optimize office workflows and provide high-level support to the leadership team.

Candidates must have over 5 years of experience in operations or administration, specifically within the real estate industry. Proficiency in both French and English is required along with strong leadership and organizational skills.

• Group insurance benefits • Vacation time

• Résolution de problèmesSouhaitée
• Sens de l’organisationSouhaitée
• LeadershipSouhaitée
• CommunicationSouhaitée

Relevées dans la description du poste. Confirmez les exigences importantes ci-dessus.

• Real Estate Operations
• Transaction Management
• Office Coordination
• Process Improvement
• Executive Support
• Leadership
• Bilingualism
• Problem Solving
• Organization
• Communication

• Administrative
• Management & Leadership
• Sales

Expérience minimale

5+ ans

Postuler avant le

30 août 2026

Langue de l’offre

anglais

Heures de travail

40 heures par semaine

Niveau d’expérience

Not Applicable

Mode de candidature

La candidature directe est offerte