Executive Assistant

Contract Duration: 6 months | Possibility for an extension, or conversion to a full-time employee Location: In office 4 -5 in week | Toronto Downtown What are the hours of work: 8 – 4:30pm Will overtime be required (Y/N): If yes, please provide forecasted overtime: Potentially, depending on hours of executive Daily Responsibilities: Calendar & Meeting Management · Master complex, overlapping calendar management across global time zones, identifying optimal scheduling windows and preventing conflicts before they arise · Coordinate senior-level meetings with precision, managing all logistics including venue selection, technology setup, catering, and contingency planning · Develop and maintain scheduling systems that account for executive preferences, personal considerations, and business priorities · Proactively identify and resolve scheduling conflicts, travel delays, and logistical obstacles Travel & Expense Operations · Execute seamless domestic and international travel arrangements, managing complex itineraries, visa requirements, and logistical coordination · Oversee corporate expense management, including card reconciliation, compliance verification, and reporting · Anticipate travel needs and build contingency plans for potential disruptions · Maintain detailed travel protocols and vendor relationships to ensure efficiency and cost-effectiveness Information Management · Maintain information aligned with bank's data governance standards, implementing meticulous handling protocols and access controls that comply with regulatory requirements, information security policies, and confidentiality frameworks · Ensure all executive communications, financial data, and strategic documents are stored, organized, and managed in accordance with bank's data classification standards and audit requirements. Communications and Stakeholder Engagement · Filter and prioritize incoming communications with appropriate judgment, routing inquiries efficiently and escalating appropriately · Maintain communication protocols that protect confidentiality while ensuring critical information reaches decision-makers What program/technology/software knowledge is essential for this role? Describe in what capacity the selected candidate will be using it: · Advanced proficiency with Microsoft Office Suite (Word, Outlook, Excel, PowerPoint) · Strong technology acumen with ability to quickly learn new systems and tools Must-have Skills/Experiences and/or Education, certifications, qualifications, designations: · 10+ years of executive-level administrative experience · Advanced proficiency with Microsoft Office Suite (Word, Outlook, Excel, PowerPoint) · Strong technology acumen with ability to quickly learn new systems and tools · Demonstrated ability to manage confidential information with sound judgment · Exceptional verbal and written communication skills across organizational levels Nice-to-have Skills/Experience and/or Education, certifications, qualifications, designations: · Banking or financial services sector knowledge · Exposure to complex, matrixed organizational structures · Global business or cross-functional operations experience · Experience with enterprise collaboration platforms, scheduling tools, and business applications

Manage complex global calendars and coordinate high-level meetings and logistics for executives. Oversee domestic and international travel arrangements, expense reporting, and secure information management according to bank standards.

Requires over 10 years of executive-level administrative experience and advanced proficiency in Microsoft Office. Candidates must demonstrate strong judgment in handling confidential information and exceptional communication skills.

Relevées dans la description du poste. Confirmez les exigences importantes ci-dessus.

• Calendar Management
• Meeting Coordination
• Travel Management
• Expense Management
• Microsoft Office Suite
• Data Governance
• Stakeholder Engagement
• Confidentiality
• Written Communication
• Verbal Communication
• Logistics Planning
• Information Management

Expérience minimale

10+ ans

Postuler avant le

28 août 2026