Receptionist / Administrative Assistant

Are you the kind of person who loves making order out of chaos and helping a team shine? As our Administrative Assistant, you'll be the friendly face and organized force that keeps everything running smoothly. You'll bring clarity to busy days, handle details before anyone else has to ask, and make a difference in the experience of every client and teammate you support. A DAY IN THE LIFE OF AN ADMINISTRATIVE ASSISTANT As the Administrative Assistant, you'll be the go-to person who keeps our office moving. You'll greet visitors with a smile, answer calls, and connect people with the right information at the right time. You'll set up new claims, track data, and make sure documents, reports, and records are accurate and ready to go. You'll help with payroll, coordinate vendors, and ensure supplies and shipments are exactly where they need to be. Behind every smooth-running day, your organization, dependability, and proactive mindset will shine. Your initiative and energy will keep our team focused, our clients supported, and our branch running at its best! Qualifications Minimum 1 year of administrative or office experience, preferably in restoration or construction High school diploma or equivalent required; post-secondary education in administration or business an asset Proficiency with Microsoft Office Suite and comfort using mobile applications Strong attention to detail with excellent organization and multitasking skills Basic knowledge of accounting, billing, and data entry processes Excellent verbal and written communication skills Proven ability to provide professional and courteous customer service Ability to manage sensitive information and maintain confidentiality Who We Are At First Onsite, the work you do every day makes a real impact. You'll help communities rebuild and families recover after unexpected events. We offer competitive pay, comprehensive health and dental benefits, and RRSP matching because we believe in taking care of our people. You'll have opportunities to learn, grow, and build a lasting career across Canada in a culture that values care, collaboration, and doing the right thing. If you thrive in a team environment and want to make a meaningful difference, we'd love to hear from you. Let's Rebuild Together Your next opportunity starts here. Apply today using our quick, three-minute, mobile-friendly application. Join First Onsite. Make a difference. Build your future. By submitting your application, you consent to the collection, use, disclosure, and storage of your personal information by FirstOnsite Restoration Limited operating as First Onsite Property Restoration ("First Onsite") for purposes related to your application for employment. This includes information gathered during the recruitment and interview process. Your personal information may be shared internally with relevant personnel involved in the hiring process. First Onsite is committed to handling your personal information in accordance with applicable federal and provincial privacy laws, including the Personal Information Protection and Electronic Documents Act (PIPEDA) and any other relevant privacy legislation in your province or territory. If you have questions about how your personal information is handled, or if you wish to request access to your information, please contact our HR Department. In accordance with the Accessibility for Ontarians with Disabilities Act, 2005, and the Ontario Human Rights Code, First Onsite Restoration will provide accommodations throughout the recruitment and selection process to applicants with disabilities. If selected to participate in the recruitment and selection process, please inform Human Resources or the Hiring Manager of the nature of any accommodation(s) that you may require in respect of any materials or processes used to ensure your equal participation. Salary: $45000 - $55000 per year Job Posted by ApplicantPro

The Administrative Assistant serves as the first point of contact for visitors and manages essential office operations including call handling and claim setup. They are responsible for tracking data, processing payroll, coordinating vendors, and maintaining accurate records and reports.

Candidates must have a high school diploma and at least one year of administrative experience, preferably within the restoration or construction industry. Proficiency in Microsoft Office and basic knowledge of accounting and billing processes are required.

• Health Benefits • Dental Benefits • RRSP Matching

• Service à la clientèleSouhaitée
• Sens de l’organisationSouhaitée
• Saisie de donnéesSouhaitée

Relevées dans la description du poste. Confirmez les exigences importantes ci-dessus.

• Administrative Support
• Customer Service
• Microsoft Office Suite
• Data Entry
• Payroll Assistance
• Billing
• Organization
• Multitasking
• Written Communication
• Verbal Communication
• Confidentiality Management
• Vendor Coordination

• Administrative
• Construction
• Customer Service & Support

Formation minimale

Études secondaires

Expérience minimale

0+ ans

Postuler avant le

5 sept. 2026

Langue de l’offre

anglais

Heures de travail

40 heures par semaine

Niveau d’expérience

Entry level