Staffing Clerk

Salary The salary range for this position is CAD $31.19 - $31.19 / hour Job Summary We are hiring a Staffing Clerk to join our team at Royal Columbian Hospital, New Westminster, B.C. We invite you to apply today and find out why employees recommend Fraser Health to their friends as an exceptional place to work. We are committed to planetary health, we value diversity in the work force and seek to maintain an environment of Respect, Caring and Trust. A career with Fraser Health will offer you the opportunity to be a part of a dedicated team of professionals in a dynamic and rewarding health care environment. We offer a competitive compensation and benefit package, including comprehensive health benefits coverage. Important to know Before we can finalize any offer of employment, you must: Confirm you are legally entitled to work in Canada Take the next step and apply so we can continue the conversation with you. #LI-DNI Detailed Overview Performs staffing duties including allocating and calling in relief staff to fill vacancies in accordance with applicable collective agreements; makes arrangements for relief staff by receiving calls and making any necessary calculations to determine availability of existing staff according to established procedures utilizing a computerized staff scheduling system; maintains timekeeping records for office staff utilizing a computerized payroll system and related records and documentation; performs clerical duties including typing technical and non-technical material utilizing applicable computer software applications, sets up and maintains filing systems. Responsibilities Makes arrangements for short term relief staffing by receiving notification from staff and the Program Clerks, recording calls and making any necessary calculations to determine availability of existing staff such as staff/patient ratios according to established procedures; contacts relief staff and forwards information to the clinical area; refers inquiries related to staffing issues to the Staffing Supervisor. Allocates and calls in relief staff to fill vacancies resulting from unfilled positions such as shift changes, vacation, leaves of absence and sick leaves by utilizing a computerized staff scheduling system, processing requests in accordance with applicable collective agreements, preparing revised relief staff schedules and forwarding to the applicable clinical area; maintains related records and documentation such as relief staff availability records. Provides staffing related information to departments including Payroll and WorkSafe BC for processing claims by compiling statistics from a computerized staff scheduling system, forwarding to the Staffing Supervisor for review and submitting to the department as requested. Maintains timekeeping records for the office staff utilizing a computerized payroll system and submits to payroll; liaises with the Payroll Department regarding inquiries and makes timekeeping adjustments, as required. Types technical and non-technical material such as correspondence, procedures, memorandums, reports and minutes by utilizing various computer software applications, transcribing from dictation and draft. Sets up and maintains filing system for material such as correspondence, personnel records, equipment and supply records by indexing binders, creating and labelling files and filing material as appropriate. Maintains office supplies by monitoring levels according to pre-determined levels, completing purchase requisition and forwarding to the Staffing Supervisor for approval. Compiles statistics related to Staffing Centre functions and relief staff as requested. Performs other related duties as assigned. Qualifications Education and Experience Grade 12 and three (3) years' recent related experience or an equivalent combination of education, training and experience. Skills and Abilities Ability to keyboard at 40 wpm. Ability to communicate effectively both verbally and in writing. Ability to deal with others effectively. Physical ability to carry out the duties of the position. Ability to organize work Ability to operate related equipment. About Fraser Health Fraser Health is the heart of health care for over two million people in Metro Vancouver and the Fraser Valley in British Columbia, Canada, on the traditional, ancestral and unceded lands of the Coast Salish and Nlaka’pamux Nations and is home to 32 First Nations within the Fraser Salish region. People - those we care for and those who care for them - are at the heart of everything we do. Our hospital and community-based services are delivered by a team of 50,000+ staff, medical staff and volunteers. We are committed to planetary health and value diversity in the work force. We strive to maintain an environment of respect, caring and trust. Fraser Health’s hiring practices aspire to ensure all individuals are treated in an inclusive, equitable and culturally safe manner. Together, we are the heart of health care. Instagram | Facebook | LinkedIn | X | Indeed | Glassdoor Protect yourself from recruitment and employment scams. We are aware of suspected fraudulent recruitment activity involving individuals impersonating Fraser Health recruiters or representatives. Fraser Health will never ask candidates or jobseekers for money, fees, gift cards or equipment purchases at any stage of the recruitment process. Learn more >

The Staffing Clerk is responsible for allocating and calling in relief staff to fill vacancies while maintaining accurate timekeeping and payroll records. They also perform various clerical duties, including typing technical documents and managing filing systems to support hospital operations.

Candidates must have a Grade 12 education and at least three years of recent related experience. Proficiency in keyboarding at 40 wpm and the ability to operate computerized scheduling and payroll systems are required.

• Health benefits coverage

• CommunicationSouhaitée
• Office AdministrationSouhaitée
• Saisie de donnéesSouhaitée
• Conflict ResolutionSouhaitée

Relevées dans la description du poste. Confirmez les exigences importantes ci-dessus.

• Staff scheduling
• Timekeeping
• Payroll processing
• Clerical duties
• Data entry
• Communication
• Keyboarding
• Record maintenance
• Filing systems
• Statistical reporting
• Conflict resolution
• Organizational skills
• Computerized scheduling systems
• Office administration
• Dictation
• Office Supply Management
• Computerized Payroll Systems
• Claims Processing
• Clerical Works
• Purchase Requisition
• Statistics
• Typing
• Writing
• Scheduling
• Filing
• Transcribing

• Healthcare
• Administrative
• Human Resources
• Staffing Clerk
• Staffing Assistant
• Personnel Clerks
• Human Resources Assistants, Except Payroll and Timekeeping

Formation minimale

Études secondaires

Expérience minimale

2+ ans

Postuler avant le

26 août 2027

Langue de l’offre

anglais

Heures de travail

40 heures par semaine