Administrative Coordinator

Résumé du poste

The Administrative Coordinator supports operational workforce planning, training administration, and vacation scheduling while ensuring compliance with collective bargaining agreements. They are responsible for monitoring overtime, maintaining employee qualification records, and generating reports to support business decision-making.

Détails du poste

Administrative Coordinator Location: Montreal, Quebec ABOUT FTAI AVIATION LTD. (NASDAQ: FTAI) FTAI owns and maintains commercial jet engines with a focus on CFM56 and V2500 engines. FTAI’s propriety portfolio of products, including the Module Factory and a joint venture to manufacture engine PMA, enables it to provide cost savings and flexibility to our airline, lessor, and maintenance, repair, and operations customer base. Additionally, FTAI owns and leases jet aircraft which often facilitates the acquisition of engines at attractive prices. FTAI invests in aviation assets and aerospace products that generate strong and stable cash flows with the potential for earnings growth and asset appreciation. FTAI operates globally and has offices in New York, Miami, Montréal, Singapore. Dubai, United Kingdom and Ireland. JOB OVERVIEW The Administrative Coordinator plays a key role in supporting operational workforce planning, training administration, vacation scheduling, and overtime reporting across the organization. Working closely with Operations, CRBU leaders, supervisors, and training stakeholders, the incumbent ensures compliance with collective bargaining agreement (CBA) requirements, maintains employee qualification records, coordinates training activities, and delivers timely workforce reports to support business decisions. This position requires strong organizational skills, attention to detail, analytical capabilities, and the ability to manage multiple priorities while meeting strict deadlines. Responsibilities: * Coordinate vacation scheduling and change requests for unionized employees while ensuring compliance with collective bargaining agreement (CBA) requirements. * Support both Operations and CRBU teams with vacation planning activities and quarterly vacation scheduling processes. * Review and manage vacation requests submitted outside designated scheduling periods in accordance with company policies and union agreements. * Monitor overtime activity and prepare bi-weekly, monthly, and quarterly reports for management, including overtime tracking by supervisor and department. * Gather, analyze, and maintain workforce data using various reporting tools and systems. * Support managers with employee assessments, including probationary and monthly evaluations, and distribute reminders to ensure completion within established timelines. * Administer technician qualification and training tracking programs, ensuring employees maintain required certifications and qualifications. * Coordinate semi-annual qualification reviews and monitor training expiry dates to ensure workforce compliance. * Support the Training Academy by scheduling training sessions for new hires, apprentices, and individuals entering from schools or external programs. * Prepare training documentation, schedules, participant records, and training materials. * Coordinate training logistics and manage trainer availability to ensure successful program delivery. * Respond to ad hoc requests from various stakeholders related to training, workforce planning, vacation management, and overtime reporting. * Generate reports and dashboards to support decision-making and operational planning. * Ensure accuracy of records and maintain compliance with internal policies, procedures, and applicable collective agreements. * Consistently meet deadlines while managing multiple concurrent priorities. Qualifications: * College diploma or equivalent education in Business Administration, Human Resources, Operations, or a related field. * Minimum 2 years of administrative, coordination, workforce planning, or reporting experience. * Strong proficiency in Microsoft Excel, including data analysis, reporting, and Pivot Tables. * Experience working with reporting and analytics tools such as Tableau. * Experience utilizing workforce management or enterprise systems to gather and analyze data. * Excellent organizational and time-management skills with the ability to manage multiple priorities simultaneously. * Strong attention to detail and commitment to delivering accurate work. * Demonstrated problem-solving skills with the ability to identify issues and recommend effective solutions. * Strong verbal and written communication skills in both English and French. * Ability to work collaboratively with multiple stakeholders across various departments. * Experience working in a unionized environment and knowledge of collective bargaining agreements (CBA) is considered a strong asset. * Ability to work independently and meet deadlines in a fast-paced environment. What we offer you: * Competitive compensation * Time to recharge with vacation, personal days, holidays, and parental leaves * Comprehensive Family Medical, Dental and Vision coverage available on your first day of employment * Virtual Health Care (24/7 access to medical professionals) * A Wellness Spending Account to aid in your wellness journey * Employee & Family Assistance Program (EFAP) which includes free face to face counselling sessions * Medical Travel Insurance * Onsite fitness facilities at our main office locations * A Registered Retirement Savings Plan that includes matching company contributions on your first day of employment, that also includes access to Financial Advisors providing investment advice and comprehensive financial planning Equal Opportunity Statement: FTAI Aviation is an equal opportunity employer that values diversity in the workplace. We are committed to excellence in serving all customers, including people with disabilities, and we encourage feedback on the provision of these services. Language Requirements in Quebec: Intermediate level knowledge of English is necessary for aeronautical personnel to meet regulatory requirements, understand technical procedures and instructions, and document entries regarding work performed on the aeronautical product for customers outside Quebec #LI-PROMOTE

Ce que vous ferez

The Administrative Coordinator supports operational workforce planning, training administration, and vacation scheduling while ensuring compliance with collective bargaining agreements. They are responsible for monitoring overtime, maintaining employee qualification records, and generating reports to support business decision-making.

Exigences

Candidates must possess a college diploma in a relevant field and at least two years of administrative or workforce planning experience. Proficiency in Microsoft Excel and experience with reporting tools like Tableau are required, along with strong organizational and communication skills.

Avantages

• Competitive compensation • Vacation • Personal days • Holidays • Parental leaves • Family medical coverage • Dental coverage • Vision coverage • Virtual health care • Wellness spending account • Employee & family assistance program • Medical travel insurance • Onsite fitness facilities • Registered retirement savings plan • Company matching contributions

Compétences indiquées

• Gestion du temps · Souhaitée
• Tableau · Souhaitée
• Résolution de problèmes · Souhaitée
• Analyse de données · Souhaitée
• Microsoft Excel · Souhaitée
• Documentation · Souhaitée
• Communication · Souhaitée
• Reporting · Souhaitée

Autres compétences pertinentes

Relevées dans la description du poste. Confirmez les exigences importantes ci-dessus.

• Workforce planning
• Training administration
• Vacation scheduling
• Overtime reporting
• Collective bargaining agreement compliance
• Data analysis
• Microsoft Excel
• Pivot tables
• Tableau
• Workforce management systems
• Organizational skills
• Time management
• Problem solving
• Communication
• Reporting
• Documentation
• Training Documentation
• Technical Procedure Compliance
• Virtual Health
• Organizational Skills
• HR Operations
• Ability To Meet Deadlines
• Business Decisions
• Stakeholder Training
• Bilingual (French/English)
• Planning
• Data Analysis
• Business Intelligence
• Business Administration
• Dashboard
• Management
• Investments
• CFM International CFM56
• Change Requests
• Decision Making
• Collective Bargaining
• English Language
• Pivot Tables And Charts
• Financial Planning
• Cash Flows
• IAE V2500 Engine
• Problem Solving
• Joint Ventures
• Operational Planning
• Operations
• Workforce Planning
• Tableau (Business Intelligence Software)
• Time Management
• Workforce Management
• Scheduling

Domaines d’emploi

• Administrative
• Human Resources
• Logistics
• Management & Leadership
• Data & Analytics
• Administrative Coordinator
• Administrative Supervisor
• Office Supervisors
• First-Line Supervisors of Office and Administrative Support Workers