Clerk 5 - Grid 21

JOB SUMMARY: Under the supervision of the Director of Human Resources, performs clerical duties related to staffing functions. Calls in relief staff according to pre-determined guidelines and maintains all related records. JOB DUTIES: 1. Maintains and updates staff scheduling sheets, call-in logs and Notification of Absence Sheet in accordance with established procedures. 2. Maintains current order of staff seniority on scheduling program as indicated. 3. Utilizes the scheduling system, arranges pre-approved relief staff coverage for designated departments according to established guidelines. 4. Contacts and books relief staff, as required. 5. Notifies the Manager/Manager On-call when unable to obtain adequate staff to receive authorization for overtime. 6. Actively promotes a culture of resident safety by adhering to established safety policies, standards and procedures including emergency procedures. 7. Maintains current records on the system of relief staff such as names, addresses, telephone numbers, availability of work, suitable work areas and hours worked. 8. Updates staffing records to reflect statutory holiday and vacation schedules for Care staff. 9. Receives calls from staff reporting absences, records details of absence, and communicates information to the appropriate Manager and Care Unit. 10. Maintains casual employee availability and seniority records. 11. Reports hazards, unusual occurrences, accidents and unsafe situations to immediate supervisor or designate. 12. Performs other related duties as assigned. SAFETY RESPONSIBILITIES: 1. Demonstrates a commitment to communicating, improving and adhering to safety policies in the work environment. 2. Reports all incidents and near misses. Reports are to be made in writing. 3. Report all concerns related to resident behaviours; even if no incident/injury occurs. Reports are to be made in writing. 4. Follow safe work procedures and act safely in the workplace at all times. 5. Actively participate in all training provided to you for your safety. QUALIFICATIONS: Education, Training and Experience * Grade 12 plus two years' staffing experience or an equivalent combination of education, training and experience. Skills and Abilities * Ability to communicate effectively both verbally and in writing. * Ability to deal effectively with others. * Ability to organize work. * Ability to operate related equipment. * Physical ability to carry out the duties of the position. Requirements: * Valid clear criminal record check * Negative TB test results conducted within the past 5 years About us: George Derby Care Society is a 300-bed long-term care home in Burnaby, originally founded to serve veterans. Today, we provide compassionate, resident-centered care to seniors, including complex care, dementia support, and palliative services. We are affiliated with Fraser Health and are committed to excellence, respect, and community. Join a team where your work truly makes a difference. George Derby Care Society values diversity and inclusion and strives to create a welcoming community where everyone belongs. We encourage applications from all qualified individuals, including Indigenous, people of colour, people of all genders, LGBTQ2+ individuals, and persons with disabilities.

Performs clerical duties related to staffing functions, including calling in relief staff and maintaining scheduling records. Coordinates absences and ensures adequate coverage for designated departments in accordance with established guidelines.

Requires a Grade 12 education and two years of staffing experience or an equivalent combination. Must provide a valid clear criminal record check and negative TB test results from the past 5 years.

Relevées dans la description du poste. Confirmez les exigences importantes ci-dessus.

• Staff Scheduling
• Clerical Support
• Communication
• Organization
• Record Keeping
• Staffing Coordination
• Conflict Resolution
• Equipment Operation

• Administrative
• Healthcare
• Human Resources
• Social Services

Formation minimale

Études secondaires

Expérience minimale

2+ ans

Langue de l’offre

anglais

Heures de travail

40 heures par semaine