Admin Assistant

As a key member of GFL’s dynamic team, the Office Administrator is a personable professional with a proven track record providing exceptional front-facing support. The role provides administrative support to the entire office. The successful candidate will demonstrate exceptional customer service and communication skills while having the ability to multi-task in a fast-paced environment. This position requires an enthusiastic individual who presents themselves with a professional demeanor and a positive attitude, with very high attention to detail. Key Responsibilities Payroll & Timesheet Support: Collect, verify, and process daily/weekly timesheets for branch staff with exceptional accuracy to ensure smooth payroll operations. Accounts Payable & Financial Admin: Manage Purchase Orders (POs), process incoming invoices, assist with journal entries, and resolve billing discrepancies in a timely manner. Travel & Transport Logistics: Coordinate, book, and manage all travel arrangements, including flights, hotel accommodations, and ground transportation for team members. Fleet & Fuel Card Management: Oversee fuel card allocation, tracking, auditing, and reconciliation across the branch team. General Office Support: Assist the Office Manager with daily administrative tasks, file management, and maintaining up-to-date branch records. Process Improvement: Proactively identify opportunities to streamline data entry, accounting support, and office workflows. Requirements & Qualifications Experience: 1–2+ years of administrative support experience, ideally within a industrial, operational, or branch office setting. Tech Proficiency: Intermediate-to-advanced skills in MS Excel and Google Sheets, with a proven track record of accurate data entry. Financial Aptitude: Solid understanding of basic accounting practices, specifically Purchase Orders (POs), invoicing, and journal entries. Reliable Transportation: Must have your own reliable personal vehicle/transportation to commute to the office location. Adaptability: Demonstrated ability to multi-task, prioritize deadlines, and pivot quickly in an evolving, fast-paced environment. Experience handling high-volume hotel and flight bookings for operational teams is an asset. Professional verbal and written communication skills with a comfortable, professional phone presence. Business Administration diploma, certificate, or equivalent combination of education and experience is an asset. As a key member of GFL’s dynamic team, the Office Administrator is a personable professional with a proven track record providing exceptional front-facing support. The role provides administrative support to the entire office. The successful candidate will demonstrate exceptional customer service and communication skills while having the ability to multi-task in a fast-paced environment. This position requires an enthusiastic individual who presents themselves with a professional demeanor and a positive attitude, with very high attention to detail. Key Responsibilities Payroll & Timesheet Support: Collect, verify, and process daily/weekly timesheets for branch staff with exceptional accuracy to ensure smooth payroll operations. Accounts Payable & Financial Admin: Manage Purchase Orders (POs), process incoming invoices, assist with journal entries, and resolve billing discrepancies in a timely manner. Travel & Transport Logistics: Coordinate, book, and manage all travel arrangements, including flights, hotel accommodations, and ground transportation for team members. Fleet & Fuel Card Management: Oversee fuel card allocation, tracking, auditing, and reconciliation across the branch team. General Office Support: Assist the Office Manager with daily administrative tasks, file management, and maintaining up-to-date branch records. Process Improvement: Proactively identify opportunities to streamline data entry, accounting support, and office workflows. Requirements & Qualifications Experience: 1–2+ years of administrative support experience, ideally within a industrial, operational, or branch office setting. Tech Proficiency: Intermediate-to-advanced skills in MS Excel and Google Sheets, with a proven track record of accurate data entry. Financial Aptitude: Solid understanding of basic accounting practices, specifically Purchase Orders (POs), invoicing, and journal entries. Reliable Transportation: Must have your own reliable personal vehicle/transportation to commute to the office location. Adaptability: Demonstrated ability to multi-task, prioritize deadlines, and pivot quickly in an evolving, fast-paced environment. Experience handling high-volume hotel and flight bookings for operational teams is an asset. Professional verbal and written communication skills with a comfortable, professional phone presence. Business Administration diploma, certificate, or equivalent combination of education and experience is an asset. Job ID: R38142 Job Profile: Office Administrator - H Job Country: Canada

The Office Administrator provides comprehensive administrative support, including payroll processing, accounts payable, and travel logistics. They are also responsible for fleet fuel card management and streamlining office workflows to improve efficiency.

Candidates need 1-2+ years of administrative experience, preferably in an industrial or operational setting, and proficiency in MS Excel and Google Sheets. A Business Administration diploma or certificate is considered an asset, along with reliable personal transportation.

• Service à la clientèleSouhaitée
• Saisie de donnéesSouhaitée

Relevées dans la description du poste. Confirmez les exigences importantes ci-dessus.

• Payroll Processing
• Accounts Payable
• Travel Coordination
• Fleet Management
• Data Entry
• MS Excel
• Google Sheets
• Customer Service
• Communication Skills
• Multi-tasking
• Invoicing
• Journal Entries
• Purchase Orders
• Office Administration
• File Management
• Process Improvement

• Administrative
• Finance & Accounting
• Logistics
• Construction
• Customer Service & Support

Formation minimale

Diplôme professionnel

Expérience minimale

0+ ans

Postuler avant le

5 sept. 2026

Langue de l’offre

anglais

Heures de travail

40 heures par semaine

Niveau d’expérience

Entry level