Personal Assistant

Résumé du poste

Provide high-level administrative and organizational support to the CEO, managing priorities, clients, and confidential documents. Coordinate business meetings, handle external communications, and ensure projects are completed efficiently.

Détails du poste

Personal Assistant About the role * Organized. Strategic. Adaptable to any climate. If this sounds like you, this could be a perfect match! A unique Personal Assistant opportunity directly supporting a busy CEO of a Canadian company. * This isn’t a standard admin or 9-5 job. We need a proactive, sharp, and adaptable assistant who thrives in a fast-moving environment. Your job is to keep the CEO organized and play a critical role as the executive’s organizational anchor. * Keep projects moving forward, and make sure things get done before they ever hit their plate. You’ll be directly involved in every part of the business, partnerships to clients. * This role provides essential administrative, governance, and communications support that contributes directly to the effectiveness of leadership and the delivery of services to the clients. What you'll do * Manage the CEO’s priorities, clients, accounts, work with confidential documents and make sure nothing slips through the cracks. * Keep projects on track, flag issues early, and follow up with team members. * Travel with the CEO in and out of province and set up business meetings. * Draft and respond to emails, handle communication with contractors, partners, and external stakeholders. * Research opportunities (partners, trends, tools) and present findings. * Take tasks as far as possible before they reach the CEO; follow through to completion * Track deadlines and follow up on action items. * Liaise with internal departments and external partners. Qualifications * 3+ years of experience as a personal assistant or in a similar role in a fast-paced environment * Highly organized and detail-oriented, with strong follow-through * Excellent communication skills (written and verbal) * Proactive mindset — able to identify and complete tasks without needing direction * Tech-savvy and comfortable using Microsoft Office, Gmail, Google Workspace, CRM systems, QuickBooks, and project management tools * Strong work ethic with a positive, go-getter attitude * Must be based in Vancouver or the Lower Mainland and hold a valid Class 5 driver’s license with a clean abstract * Must be willing to travel in and out of British Columbia province * Ability to speak Cantonese and/or Mandarin is considered an asset Salary Range: $45k to start We thank all applicants for their interest; however, only short-listed candidates will be contacted.

Ce que vous ferez

Provide high-level administrative and organizational support to the CEO, managing priorities, clients, and confidential documents. Coordinate business meetings, handle external communications, and ensure projects are completed efficiently.

Exigences

Requires 3+ years of experience as a personal assistant in a fast-paced environment and a valid Class 5 driver's license. Must be based in Vancouver or the Lower Mainland and be willing to travel within and outside British Columbia.

Compétences indiquées

• Google Workspace · Souhaitée
• Communication · Souhaitée
• Microsoft Office · Souhaitée

Autres compétences pertinentes

Relevées dans la description du poste. Confirmez les exigences importantes ci-dessus.

• Executive Support
• Calendar Management
• Project Tracking
• Communication
• Research
• Microsoft Office
• Gmail
• Google Workspace
• CRM Systems
• QuickBooks
• Project Management Tools
• Cantonese
• Mandarin
• Follow Through
• Strong Work Ethic
• Valid Driver's License
• Customer Relationship Management
• Cantonese Chinese
• Mandarin Chinese
• Governance
• Leadership
• Project Management
• QuickBooks (Accounting Software)
• Technical Acumen
• Detail Oriented

Domaines d’emploi

• Administrative
• Management & Leadership
• Personal Assistant
• Administrative and Executive Secretaries
• Secretaries and Administrative Assistants, Except Legal, Medical, and Executive