Property Administrator

GWLRA is a leader in both the commercial and multi-residential real estate industries. We believe in generating value by creating vibrant, sustainable communities that engage, excite, and inspire. Our people live our values through the work they do and the results they deliver. Our core values are keeping our word, working better together and embracing diversity. We are seeking a Property Administrator to join our Residential Eastern Region team. This region includes three residential complexes across Quebec with two new properties scheduled to open in 2027. Responsibilities Providing professional and courteous responses to resident inquiries, ensuring exceptional customer service Processing daily resident activities: move-ins/outs, notices of vacate, rent and parking adjustments, deposits, and discharge Managing rental payments, creating deposits and receipt batches, and scanning cheques using Yardi 7S Check Scan Administering rent increases Administering one time charges to a ledger Reading, reconciling, and explaining resident ledgers Preparing monthly aging reports and explaining long-standing arrears Issuing rent reminders and legal notices Coordinating with legal for delinquent accounts and supporting rent collection efforts Processing cheque requisitions and reconciling annual rent statements Uploading and matching vendor invoices to purchase orders. Processing invoices using Payscan and understanding Yardi 7S workflows Collaborating with vendors, site and admin teams to resolve invoice issues Attending the TAL as a delegate for the Property Manager when required Performing other duties as assigned Qualifications Bilingual (French and English) with a minimum 2 years of experience in real estate accounts receivable administration Strong knowledge of the Quebec Residential Tenancy Act and legal process Experience with accounts payable processing including purchase order management, vendor relations, invoice coding, and integrated approval workflows Ability to manage multiple priorities under pressure and meet tight deadlines Proficiency in Yardi Voyager 7S or similar real estate software Solid working knowledge of Microsoft Office WHAT WE OFFER 3 weeks of vacation per year 3 paid personal days per year Half-day every Friday before a long weekend Eligible to participate in our annual performance based bonus program A comprehensive health benefits plan that supports you and your family Up to $2,000 annual education allowance Up to $5,000 annual mental health coverage A friendly, welcoming, and supportive culture Many social and team events! Our Business Learn more about our commercial and residential businesses, our values, and careers at GWLRA. Our Commitment to Diversity GWL Realty Advisors is an equal opportunity employer. It prohibits discrimination based on age, color, disability, national origin, race, religion, gender, sexual orientation, and any other legally protected class in accordance with applicable federal, provincial and local laws. We are committed to creating and maintaining an inclusive and accessible workplace. If you are contacted for an interview and require accommodation during the interviewing process, please let us know.

The Property Administrator is responsible for managing resident accounts, including rent collection, ledger reconciliation, and processing move-ins and move-outs. They also handle vendor invoice processing and provide professional customer service to residents.

Candidates must be bilingual in French and English with at least 2 years of experience in real estate accounts receivable. Proficiency in Yardi Voyager 7S and knowledge of the Quebec Residential Tenancy Act are required.

• 3 weeks of vacation per year • 3 paid personal days per year • Half-day every Friday before a long weekend • Annual performance based bonus program • Comprehensive health benefits plan • Annual education allowance • Annual mental health coverage

• Service à la clientèleSouhaitée

Relevées dans la description du poste. Confirmez les exigences importantes ci-dessus.

• Accounts receivable
• Accounts payable
• Customer service
• Yardi Voyager 7S
• Microsoft Office
• Quebec Residential Tenancy Act
• Invoice processing
• Purchase order management
• Vendor relations
• Rent collection
• Legal notices
• Ledger reconciliation
• Bilingualism
• Time management
• Accounts Payable Processing
• Order Management
• Community Sustainability
• Workflow Management
• Bilingual (French/English)
• Real Estate Software
• Yardi (Property Management Software)
• Accounts Receivable
• Deposit Accounts
• Mental Health
• Customer Service
• Invoicing
• Order Management Systems
• Real Estate
• Rent Collection
• Ledgers (Accounting)
• Vendor Relationship Management

• Administrative
• Finance & Accounting
• Customer Service & Support
• Legal
• Property Administrator
• Property Manager
• Real Estate Agents and Property Managers
• Property, Real Estate, and Community Association Managers

Expérience minimale

2+ ans

Langue de l’offre

anglais

Heures de travail

40 heures par semaine