Administrative Assistant

Résumé du poste

The Administrative Assistant manages the reception area, coordinates office operations, and provides essential support to project teams and leadership. This role also handles meeting logistics, procurement of office supplies, and general administrative tasks such as reporting and travel coordination.

Détails du poste

OUR PURPOSE At HH Angus, we strive to expand what is possible to shape a better future. We do this by empowering our employees to do their best work, find meaning in what they do and provide opportunities to grow. As an independent consulting firm with over 450 employees, we create innovative and sustainable solutions for our clients’ most complex challenges. Our passion is solving problems, innovation is our culture, sustainability is in our DNA, and we thrive on our clients’ success. MAKE AN IMPACT THAT MATTERS We’re looking for a professional, friendly, and highly organized Administrative Assistant to join our growing team. As the first point of contact for clients, employees, and guests, this role plays a vital part in creating a positive and polished experience for everyone who walks through our doors or calls our office. With a strong foundation in customer service and a focus on operational support, this role is ideal for someone who enjoys working in a dynamic environment, thrives on helping others, and brings a warm, welcoming presence to the workplace. You’ll work closely with administrative staff, project teams, and leadership to keep daily operations running smoothly and ensure the HH Angus office environment remains efficient, professional, and client-focused. WHAT YOU’LL DO * Manages the reception area; greets clients and visitors; ensures they are properly logged in and connected to their parties. * Operates the company phone system and ensures company contact lists are current. * Coordinates response in the event of medical emergency. * Oversees the use of the company meeting rooms: bookings, cleanliness, resource set up. * Executes receipt and delivery of correspondence into and out of the business, including ensuring any necessary equipment is in working order with adequate funds available. * Coordinates Lunch and Learns, training courses and seminars; completes conference registrations. * Controls and refreshes inventory of stationery and office supplies. * Coordinates catering for company meetings as required. * Ensures the serveries of the Toronto offices are clean and stocked, ready for daily use, and equipment is in working order (including office vending machines). * Coordinates the procurement and distribution of company PPE and maintains records of expiry dates as necessary. * Maintains and ensures proper sign out and return of company equipment as required. * Inputs information into Vantagepoint, as required. * Receives goods, checks against PO, submits invoices for processing. * Liaises with Property Management to resolve H&S and building issues as needed. * Maintains and updates the office access listing and parking records. Issues HHA parking stickers & entry fobs/keycards accordingly. * Ensures first aid kits are stocked and refreshed accordingly in compliance with legislative requirements in office of work. * Provides calendar management support, coordinating meetings and appointments. * Attends meetings, takes and distributes minutes as needed. * General administration such as typing, formatting reports, general correspondence, and editing specifications. * Makes travel bookings as necessary. * Coordinates and orders business cards, as necessary. * Works with others to co-ordinate workstation set up for new employees. WHAT YOU’LL BRING * Degree or Diploma in Administration, or equivalent. * 2+ years of experience in office administration. * Experienced in office management and daily operations. * Excellent written and verbal communication skills with high attention to detail. * Proficient in MS Office (Word, Excel, Outlook, Teams). * Strong verbal and written communication skills. * Strong organizational and time-management skills. * Bilingual, an asset. * Keen learner with a self starter mentality. WHY HH ANGUS * Defined career path and mentorship support * Comprehensive benefits, wellness programs, and professional development * Inclusive, collaborative culture where your voice matters TOTAL REWARDS The expected salary for this role is between $45,000 to $55,000 annually. Base salaries are determined considering several factors such as skills and competencies, experience, education, and internal and external competitiveness. Along with your base salary we offer a wide array of programs that include our Short Term Incentive bonus program, technical and business training, mentoring, wellness initiatives, the opportunity to participate in our coveted Defined Benefit Pension plan, flexible work arrangement, and hybrid work structure. ARE YOU READY TO EXPAND WHAT IS POSSIBLE? Apply now with your resume and a brief cover letter highlighting your experience. HH Angus is committed to providing an accessible work environment. Upon request during the recruitment process, HH Angus will accommodate applicants with disabilities. For more information on our Accessibility Program please refer to our Accessibility Policy. We thank all candidates for their interest, but only qualified candidates will be contacted. We are an equal opportunity employer.

Ce que vous ferez

The Administrative Assistant manages the reception area, coordinates office operations, and provides essential support to project teams and leadership. This role also handles meeting logistics, procurement of office supplies, and general administrative tasks such as reporting and travel coordination.

Exigences

Candidates must possess a degree or diploma in administration or equivalent, along with at least two years of experience in office management. Proficiency in MS Office and strong organizational and communication skills are required for this position.

Avantages

• Defined benefit pension plan • Short term incentive bonus program • Technical and business training • Mentoring • Wellness initiatives • Professional development • Flexible work arrangement • Hybrid work structure

Compétences indiquées

• Gestion du temps · Souhaitée
• Service à la clientèle · Souhaitée
• Teams · Souhaitée
• Microsoft Excel · Souhaitée
• MS-Office · Souhaitée
• Office Administration · Souhaitée
• Saisie de données · Souhaitée
• Microsoft Word · Souhaitée
• Communication Skills · Souhaitée
• Gestion des stocks · Souhaitée
• Microsoft Outlook · Souhaitée
• Procurement · Souhaitée

Autres compétences pertinentes

Relevées dans la description du poste. Confirmez les exigences importantes ci-dessus.

• Office administration
• Customer service
• Reception management
• Calendar management
• Data entry
• Procurement
• Inventory management
• Communication skills
• Time management
• Organizational skills
• MS Office
• Word
• Excel
• Outlook
• Teams
• Vantagepoint
• Office Supply Management
• Calendar Management
• Self-Starter
• Office Administration
• Microsoft Excel
• First Aid
• Editing
• Multilingualism
• Cleanliness
• Customer Service
• Communication
• Consulting
• Property Management
• Leadership
• Innovation
• Invoicing
• Mentorship
• Microsoft Outlook
• Microsoft Office
• Office Management
• Operations
• Time Management
• Typing
• Verbal Communication Skills
• Coordinating
• Detail Oriented

Domaines d’emploi

• Administrative
• Consulting
• Customer Service & Support
• Administrative Assistant
• Office / Administrative Assistant (General)
• Administrative and Executive Secretaries
• Secretaries and Administrative Assistants, Except Legal, Medical, and Executive