Administrative Assistant

1. Provide general administrative support for the Director/Manager and the study team. 2. Respond to staff inquiries, resource requests and change requests. 3. Assist in determining eligible candidates for interviews. 4. Provide guidance to new members of staff regarding processes and procedures. 5. Create and maintain study team organizational charts. 6. Ensure that timesheets are completed correctly according to appropriate guidelines and filed. 7. Collect and enter staffs’ time for payroll and manage PHRI timesheets 8. Process financial invoices, credit card reconciliations as well as staff and meeting attendee reimbursements (ensuring that expenditures meet eligibility requirements of the relevant funding bodies). 9. Organize internal and external study meetings (e.g. Investigator, Study Committees, and Study Sponsor). 10. Prepare domestic and international travel and accommodations and have a strong understanding of how to book the most cost effective and logistically planned arrangements. 11. Create and maintain a detailed master meeting database of conference delegates. 12. Develop, manage, and maintain databases and tracking tools for required study documents. 13. Edit and maintain websites and digital content. 14. Reconciliation of accounts on completion of events. 15. Investigate inconsistencies and resolve them. 16. Assist in drafting documents as requested by supervisors. 17. Other duties as assigned 1. Bachelor’s Degree or College Diploma in Business or Office Administration. 2. Minimum 5 years’ experience with large clinical trials. 3. Thorough knowledge of the Microsoft Office Suite (e.g. Word, Excel, Outlook, PowerPoint, Access) and databases. 4. Minimum 3 years’ experience in a multi-faceted position with strong administrative skills. 5. Demonstrated interpersonal skills and teamwork skills. 6. Must be capable of setting priorities, working under pressure and adapting to change The following is preferred: 1. Working knowledge of PHRI systems, processes, organizational structure and SOPs 2. Experience with the management of investigational products 3. Working knowledge of research methodology is preferred.

The Administrative Assistant will provide comprehensive support to the study team, including managing payroll, financial reconciliations, and meeting logistics. They are also responsible for maintaining study databases, tracking documents, and ensuring compliance with organizational guidelines.

Candidates must hold a Bachelor’s Degree or College Diploma in Business or Office Administration and possess at least 5 years of experience in large clinical trials. Proficiency in Microsoft Office and strong organizational skills are essential for this role.

• Travail d’équipeSouhaitée

Relevées dans la description du poste. Confirmez les exigences importantes ci-dessus.

• Administrative support
• Clinical trials
• Microsoft Office Suite
• Database management
• Payroll processing
• Financial invoicing
• Credit card reconciliation
• Meeting coordination
• Travel arrangements
• Document drafting
• Interpersonal skills
• Teamwork
• Prioritization
• Research methodology
• SOP compliance
• Administrative Support
• Office Administration
• Credit Card Reconciliations
• Administrative Functions
• Microsoft Access
• Microsoft Excel
• Reconciliation
• Management
• Change Requests
• Clinical Trials
• Digital Content
• Interpersonal Communications
• Invoicing
• Research Methodologies
• Microsoft Outlook
• Microsoft Office
• Organizational Charts
• Organizational Structure
• Microsoft PowerPoint
• Drafting Documents

• Administrative
• Healthcare
• Science & Research
• Finance & Accounting
• Administrative Assistant
• Office / Administrative Assistant (General)
• Administrative and Executive Secretaries
• Secretaries and Administrative Assistants, Except Legal, Medical, and Executive

Formation minimale

Baccalauréat

Expérience minimale

5+ ans

Postuler avant le

13 août 2026

Langue de l’offre

anglais

Heures de travail

40 heures par semaine