Office Administrator

Services Aircraft BrokerageAircraft AcquisitionsAircraft MaintenanceAircraft Appraisals Sales Current InventoryRecent Transactions About Our StoryNewsCareersTestimonials BlogContact View Inventory Office Administrator About Us Hancock Aviation is a top-tier aviation services company specializing in the maintenance, sales, and management of private and corporate aircraft. We operate a growing maintenance facility in Baton Rouge and support a wide range of general aviation and turbine aircraft. As our operation continues to expand, we are seeking a dependable, detail-oriented Office Administrator to support daily business operations. Job Description The Office Administrator keeps the front office running and supports the administrative, billing, and recordkeeping functions of the company. This position is the first point of contact for visitors and incoming calls and provides direct support to the Executive Assistant, Customer Experience Manager, and shop leadership. The role suits someone who works accurately without close supervision and takes ownership of getting details right the first time. Responsibilities Answer and route incoming calls and greet customers, vendors, and delivery personnel Maintain organized digital and physical filing for work orders, invoices, and vendor records Enter and verify data in eBis and QuickBooks Online, including invoices, purchase orders, and receiving records Support accounts receivable, including invoice distribution, statement mailing, and payment posting Process incoming and outgoing mail and coordinate shipping and freight paperwork Maintain office supply and shop consumable inventory and place reorders Assist with customer correspondence and scheduling coordination Support onboarding paperwork and personnel file maintenance Prepare documents, reports, and correspondence as directed Maintain a clean, organized, and professional front office Handle confidential business, customer, and personnel information appropriately Support additional administrative tasks as needed Qualifications High school diploma or equivalent (Required) Two or more years of administrative, office, or bookkeeping support experience Strong data entry accuracy and attention to detail (Required) Proficiency with Microsoft Office, particularly Outlook and Excel Good verbal and written communication skills and a professional phone manner Ability to prioritize and follow through on multiple tasks without prompting Demonstrated reliability and consistent attendance Ability to handle confidential information with discretion Experience with QuickBooks Online (Preferred) Experience in aviation, automotive, industrial, or another service and repair environment (Preferred) Accounts receivable or accounts payable experience (Preferred) What We Offer Competitive hourly pay based on experience Comprehensive benefits package Paid time off and paid holidays A visible role with direct exposure to company leadership Opportunity to grow into expanded billing and accounting responsibilities Stable, weekday schedule with no nights or weekends Supportive, team-oriented work environment Job Type Full-time, non-exempt Pay $17.00 – $23.00 per hour (Based on Experience) Benefits 401(k) 401(k) matching Health insurance Dental insurance Vision insurance Paid time off Schedule 8-hour shift (9:00 AM – 5:00 PM) Day shift Monday to Friday No nights No weekends Holidays Ability to Commute/Relocate Baton Rouge, LA 70807: Reliably commute or planning to relocate before starting work (Required) Experience Administrative or office support: 2 years (Preferred) Data entry: 1 year (Required) Work Location In person Equal Opportunity Employer Hancock Aviation is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law. ‍ Stay in the Loop Sign up for our Email List to receive the latest updates on our listings, company news, and more. Stay informed and be the first to know what's happening at Hancock Aviation. [email protected] 4041 Chuck Yeager Avenue Baton Rouge, LA 70807 Services Aircraft BrokerageAircraft AcquisitionsAircraft MaintenanceAircraft Appraisals Sales Current InventoryRecent Transactions About Our StoryNewsCareersTestimonialsBlogContact Us ©2026 Hancock Aviation LLC | All rights reserved | Built by MODIPHY® WEB DESIGN MODIPHY® WEB DESIGN

The Office Administrator manages front-office operations, including greeting visitors and routing calls. They provide critical administrative support for billing, recordkeeping, and data entry using eBis and QuickBooks Online.

Candidates must have a high school diploma and at least two years of administrative or bookkeeping experience. Proficiency in Microsoft Office and strong attention to detail are required, while experience in aviation or QuickBooks is preferred.

• 401(k) • 401(k) matching • Health insurance • Dental insurance • Vision insurance • Paid time off • Paid holidays

• Service à la clientèleSouhaitée
• Microsoft ExcelSouhaitée
• Accounts receivableSouhaitée
• Office AdministrationSouhaitée
• Quickbooks OnlineSouhaitée
• Saisie de donnéesSouhaitée
• Communication SkillsSouhaitée
• BillingSouhaitée
• schedulingSouhaitée
• Microsoft OutlookSouhaitée
• Tenue de livresSouhaitée

Relevées dans la description du poste. Confirmez les exigences importantes ci-dessus.

• Data Entry
• QuickBooks Online
• Microsoft Outlook
• Microsoft Excel
• Accounts Receivable
• Office Administration
• Bookkeeping
• Customer Service
• Scheduling
• Records Management
• Billing
• Communication Skills

• Administrative
• Finance & Accounting
• Customer Service & Support
• Transportation

Formation minimale

Études secondaires

Expérience minimale

2+ ans

Postuler avant le

26 sept. 2026

Langue de l’offre

anglais

Heures de travail

40 heures par semaine

Niveau d’expérience

Entry level