Property Administrator

Résumé du poste

The role involves managing lease and accounting data, preparing financial reports, and handling tenant billing and inquiries. It also includes processing invoices, managing receivables, and supporting the Property Manager with budget and expense tracking.

Détails du poste

Property Administrator | Winnipeg, Manitoba Your new company Our client is a well-established real estate investment and property management organization with a diverse portfolio of commercial and residential assets. Known for its collaborative culture and commitment to professional development, the organization offers employees the opportunity to work within a growing and dynamic environment. The company is focused on delivering exceptional service to tenants, investors, and stakeholders while fostering long-term career growth for its team members. Your new role Input and maintain lease and accounting information for new leases, renewals, amendments, and tenant changes. Prepare lease abstracts and ensure all tenant and property records are accurately maintained. Review and distribute monthly and quarterly property reports, including rent rolls, accounts receivable reports, and financial reporting packages. Serve as the primary point of contact for tenant billing, collection, and account inquiries. Monitor tenant insurance requirements and ensure certificates remain current. Process tenant allowances, lease commissions, chargebacks, and cheque requisitions. Maintain project cost logs and support the Property Manager with expense tracking and approvals. Respond to tenant inquiries and assist with day-to-day property administration functions. Organize and maintain tenant files, contracts, insurance documentation, and property records. Assist with obtaining vendor and contractor quotations and support contract administration activities. Process accounts payable invoices accurately and on a timely basis. Review invoice coding and ensure expenses are allocated correctly. Manage receivables, process bank deposits, reconcile accounts, and support collection activities. Administer tenant chargebacks, adjustments, and other accounting-related transactions. Prepare monthly accounts receivable reporting and assist with internal and external reporting requirements. Support annual operating budget preparation and monthly and quarterly reporting processes. Assist with operating cost pre-bill calculations, year-end reconciliations, accruals, and financial reporting. Provide general office and administrative support as required. What you'll need to succeed 3-5 years of property administration, lease administration, or office administration experience, preferably within commercial real estate. Experience setting up leases, tenant charges, cash applications, and billing information. Strong understanding of lease documentation, tenant account management, and accounts receivable/payable processes. Experience working with property management software, ideally Yardi Voyager. Excellent knowledge of Microsoft Office 365, including Excel, Outlook, Word, Teams, and PowerPoint. Strong organizational skills with the ability to prioritize multiple deadlines and responsibilities. Exceptional attention to detail and accuracy. Strong interpersonal, written, and verbal communication skills. Ability to work independently while contributing effectively within a team environment. Professional, positive, and proactive approach to problem-solving. Demonstrated ability to identify and implement process improvements and efficiencies. Experience with digital and paper filing systems and document management. What you'll get in return Competitive compensation package. Comprehensive benefits program. Opportunity to work alongside an experienced and supportive property management team. Exposure to a diverse real estate portfolio. Career growth and development opportunities within a growing organization. Collaborative and team-oriented work environment. Stable and long-term career opportunity within a respected real estate platform. What you'll need to do now If you're interested in this role, click apply to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.

Ce que vous ferez

The role involves managing lease and accounting data, preparing financial reports, and handling tenant billing and inquiries. It also includes processing invoices, managing receivables, and supporting the Property Manager with budget and expense tracking.

Exigences

Candidates need 3-5 years of experience in property or office administration, preferably in commercial real estate. Proficiency in Yardi Voyager and Microsoft Office 365, along with strong organizational and communication skills, is required.

Avantages

• Competitive Compensation Package • Comprehensive Benefits Program • Career Growth And Development Opportunities

Compétences indiquées

• Financial Reporting · Souhaitée
• Accounts receivable · Souhaitée

Autres compétences pertinentes

Relevées dans la description du poste. Confirmez les exigences importantes ci-dessus.

• Lease Administration
• Property Management Software
• Yardi Voyager
• Accounts Receivable
• Accounts Payable
• Financial Reporting
• Microsoft Office 365
• Tenant Relations
• Budget Preparation
• Lease Abstracting
• Document Management
• Expense Tracking

Domaines d’emploi

• Administrative
• Finance & Accounting
• Management & Leadership
• Customer Service & Support
• Sales