Payroll Administrator

Résumé du poste

The Payroll Administrator provides administrative support for daily payroll activities, including processing payments, remittances, and maintaining compliance with policies and collective agreements. They also investigate inquiries, reconcile accounts, and assist in maintaining payroll and attendance systems.

Détails du poste

No d’offre d’emploi 10311 Poste Payroll Administrator Service Payroll Statut Régulier Type de poste Full-time Affiliation Non syndiqué(e) Quarts de travail Days Bilinguisme requis No Vérification du casier judiciaire S.O. Lieu Sudbury Outpatient Centre- Non Union Non Management Salaire 31,35$- 36,89$/heure Date d’échéance Publié jusqu'à ce qu'il soit rempli KEY FUNCTION: Provide administrative support to Payroll’s day-to-day activities for HSN. REPORTING: Under the general direction of the Manager, Payroll. DUTIES: Provide administration of multiple payroll and remittance accounts in compliance with legislated policies and procedures. Calculate and provide retro-active payments, vacation payments, Workplace Safety and Insurance Board (WSIB) loans, and sub-plan calculations. Process annual salary increases; process billings for leaves of absence (LOA) and retirement health and dental benefits. Monitor, audit, and maintain all LOA’s in compliance with Collective Agreements and HSN policies. Monitor and resolve problems in each payroll cycle and follow-up with Employees, Supervisors, Managers, Accountants, and payroll personnel. Investigate and respond to walk-in, telephone, and written inquiries from staff and public agencies. Verify modified work programs, attendance data, sick hours, frozen sick bank, and verification reports. Complete, reconcile, and submit payroll remittances to the Government and other agencies (e.g. Receiver General, Minister of Finance, Family Responsibility Office (FRO), HSN Foundation and Recreation Committee, Manulife, National Cancer Research Foundation (NCRF), Sun Life, CHUBB, United Way, WSIB, and unions). Process and input data exceptions, new hires, transfers, terminations, and changes. Administer all pension related financial data including top-ups, terminations, and LOA’s. Reconcile year-end accounts with Receiver General, Employee Health Tax (EHT), and WSIB. Assist Management and Information Technology (IT) in maintaining and modifying payroll attendance and verification systems. Enter and reconcile data into Employee Central Payroll (ECP) from third party databases (e.g. Healthcare of Ontario Pension Plan (HOOPP), Manulife, and the Family Responsibility Office (FRO). Issue Records of Employment (ROE’s), pay advices, and T4’s. Administer and audit hospital parking charges and access. Issue letters of experience and employment as required. Audit payroll coding, adjustments, payouts, retro calculations, and withholdings. Maintain payroll records and assist in the maintenance of personnel records. Create and maintain written documentation to ensure compliance with legislation, HSN policies and procedures, and applicable union contract. Develop and deliver training programs (e.g. payroll coding) as required. Determine and align improvement projects with HSN’s Strategic Plan; monitor and adjust to achieve goal outcomes. Contribute to learner development by providing academic support, mentorship, preceptorship and supervision as required. Participate in education and training specific to current, relevant federal and provincial health and safety legislation, standards and guidelines. Educate and promote health, safety and wellness in the work place. Represent the department or program on various committees and in meetings as required. Perform other duties as required. QUALIFICATIONS EDUCATION AND TRAINING: Minimum of a two (2) year Diploma in a Business or Accounting field, from an accredited college. Certificate as a Payroll Compliance Practitioner (PCP) is required. Ministry of Labour “Worker Health and Safety Awareness in 4 Steps” training certificate is required. EXPERIENCE: Minimum of three (3) years’ experience working in a Payroll department within a health care environment. Experience working with both union and non-union payroll systems is required. Experience working with computerized payroll systems is required. Experience working with SAP SuccessFactors ECP or a payroll Human Resources Information System (HRIS) is preferred. KNOWLEDGE/SKILLS/ABILITIES: Demonstrated knowledge of various legislative requirements. Demonstrated excellent judgment and proven analytical skills. Demonstrated training, experience or utilization of lean methodology for process improvement. Demonstrated ability to independently identify issues, plan improvements, measure success and continue improvement. Demonstrated excellent computer skills with proficiency in Microsoft Office software, e.g. Word, Excel, Power Point and Outlook and patient information systems. Demonstrated superior interpersonal and communication skills, both written and verbal. Demonstrated ability to manage routine correspondence, multiple tasks/projects, diversified workload and rapidly changing priorities and challenging deadlines. Demonstrated discretion and maturity when handling confidential information. Demonstrated commitment to the safety of co-workers and patients. PERSONAL SUITABILITY: Successful Criminal Record Judicial Matters Check (CRJMC) is required. Proven ability to work independently and in a team environment. Demonstrated commitment to ongoing professional development. Demonstrated professionalism in dealing with confidential and sensitive issues. Demonstrated positive work record and excellent attendance record. Ability to meet the physical and sensory demands of the job. Ability to travel between local sites. Processus de sélection : Les candidates et les candidats à ce poste seront sélectionnés en fonction de leurs aptitudes, de leurs capacités, de leur expérience et de leurs compétences indiquées dans le curriculum vitæ ou le formulaire de demande dûment rempli. L’hôpital se réserve le droit de mener une entrevue officielle au besoin. Cette annonce concerne un poste vacant. Horizon Santé-Nord s’engage à offrir des mesures d’adaptation aux candidates et candidats en situation de handicap afin de favoriser leur participation aux étapes du recrutement, de l’évaluation, de la sélection et de l’embauche.HSN REMERCIE TOUTES LES PERSONNES POSANT LEUR CANDIDATURE.CEPENDANT, NOUS COMMUNIQUERONS UNIQUEMENT AVEC CELLES RETENUES POUR UNE ENTREVUE.NOUS N’ACCEPTERONS PAS DE DEMANDES APRÈS LA DATE ET L’HEURE DE CLÔTURE.

Ce que vous ferez

The Payroll Administrator provides administrative support for daily payroll activities, including processing payments, remittances, and maintaining compliance with policies and collective agreements. They also investigate inquiries, reconcile accounts, and assist in maintaining payroll and attendance systems.

Exigences

Candidates must hold a two-year diploma in a business or accounting field and a Payroll Compliance Practitioner (PCP) certificate. A minimum of three years of payroll experience in a healthcare environment is required, along with proficiency in computerized payroll systems.

Avantages

• Health benefits • Dental benefits

Compétences indiquées

• Gestion du temps · Souhaitée
• Résolution de problèmes · Souhaitée
• Souci du détail · Souhaitée
• record keeping · Souhaitée
• Microsoft Office · Souhaitée
• Saisie de données · Souhaitée
• Communication Skills · Souhaitée
• Comptabilité · Souhaitée
• Process Improvement · Souhaitée

Autres compétences pertinentes

Relevées dans la description du poste. Confirmez les exigences importantes ci-dessus.

• Payroll administration
• Accounting
• Data entry
• Reconciliation
• Legislative compliance
• Microsoft Office
• Analytical skills
• Communication skills
• Time management
• Process improvement
• Lean methodology
• Record keeping
• Training delivery
• Problem solving
• Attention to detail
• Year-End Accounting
• Computerized Payroll Systems
• Lean Methodologies
• SAP SuccessFactors
• Administrative Support
• Professionalism
• Payroll Systems
• Payroll Compliance Practitioner
• Analytical Skills
• Microsoft Excel
• Research
• Auditing
• Strategic Planning
• Communication
• Information Systems
• Computer Literacy
• Information Technology
• Human Resources Information System (HRIS)
• Finance
• Financial Data
• Legislation
• Loans
• Mentorship
• Microsoft Outlook
• Microsoft PowerPoint
• Remittance
• Process Improvement
• Workplace Safety

Domaines d’emploi

• Finance & Accounting
• Healthcare
• Administrative
• Human Resources
• Payroll Administrator
• Payroll Clerks
• Payroll and Timekeeping Clerks