administrative assistant

*About us* *Hi-Lon Glass is an award-winning window and door service for Condo Property Management companies throughout the Greater Toronto area.* Partners with top Condo Property Manager Companies throughout the Greater Toronto area since 1968. Over the years, Hi-Lon has developed relationships with a large network of suppliers. This enables us to obtain parts for windows and doors that other service companies do not readily have access to. As a result, Hi-Lon is often able to repair problems for a reasonable price whereas many of our competitors can only replace entire units or systems. *Job description* A *part-time Administrative Assistance* supports the Pricing Department by completing administrative tasks. The ideal candidate supports in client relationships and input information into a shared computer system. We are seeking a candidate with exceptional attention to detail, strong organizational and data entry skills, and excellent time management abilities. *Duties and responsibilities:* * Communicating with Property Managers regarding cancellations and reinspection information. * Managing and organizing COD documentation, including filing and data entry within Jobber and our ERP system. * Assisting with Scheduling by entering production notes, scheduling notes, and service call information. * Assisting the Pricing Department with organizing emails, preparing quotes and invoices, filing documents, and handling administrative tasks. * Greeting customers in person and over the phone, and directing them to the appropriate team member for assistance. * Providing additional administrative support as required. * Other duties assigned. *Skills* * Ability to stay helpful, polite, and confident. * Experience with date entry and greeting customers. * Comfortable working with teams to support process and goals. *Qualifications / Experience* * Previous office experience. * Experience in some capacity organizing data, i.e., ERP, Outlook, Excel * Must possess excellent written and verbal communication skills. * Strong attention to detail. * Ability to organize, be reliable and dependable. *Education* * High school or college diploma *Benefits: * * Comprehensive benefits program that includes: prescriptions, dental care, paramedical, vision, employee assistance program, vision care, paid time off, on-site parking, company events. * Weekly Pay. *Our work environment includes:* * Casual work attire * Relaxed atmosphere * On-the-job training *Start date: September 1, 2026. Hours: Monday-Thursday, 10:00am-4:00pm.* Pay: $18.00 per hour Flexible language requirement: * French not required Work Location: In person