Senior Administrative Assistant

Division: Sales & Distribution Location: Montreal - West Island IGM Financial Inc. is a leading wealth and asset management company in Canada, managing approximately $310 billion in assets as of December 31, 2025. It offers financial planning and investment services to over two million Canadians through IG Wealth Management and Mackenzie Investments. Founded in 1926, IG Wealth Management is a key part of IGM's business model, providing comprehensive wealth management services to Canadian financial advisors and their clients. With a vision to inspire financial confidence, IG Wealth Management is recognized as one of Manitoba’s Top Employers, Canada’s Top 100 Employers, and Best Diversity Employers, aiming to innovate the industry and support Canadians in achieving their financial goals. Join our team to engage in continuous learning and skill development in a supportive environment. Experience the best of both worlds with our hybrid work environment, where you spend three days a week in the office, connecting, collaborating, and enjoying quality time with your amazing colleagues! Our Values: Be better; we strive for improvement in everything we do. Be accountable; we foster clarity and are empowered to act responsibly. Be a team; we are united to drive collective impact to achieve our goals. The Opportunity We are seeking a highly organized, proactive, and professional Senior Administrative Assistant to support the Regional Vice President and regional leadership team. This role is responsible for executive administration, event planning, project coordination, regional operations support, and technology adoption initiatives. Key Responsibilities Provide confidential executive-level administrative support to the Regional Vice President. Manage calendars, meetings, travel arrangements, correspondence, expense reports, and email communications. Coordinate regional meetings, conferences, advisor events, client events, and community initiatives. Support business development, marketing activities, and client acquisition programs. Manage and coordinate special projects and regional initiatives. Prepare reports, presentations, meeting materials, and other business communications. Support technology adoption and leverage tools such as Microsoft Copilot to improve efficiency and collaboration. Administer regional budgets and support office operations. Collaborate with regional leadership, consultants, and corporate partners across multiple locations. Promote a culture of compliance, inclusion, professionalism, and exceptional client service. Qualifications Post-secondary education in Business Administration or a related discipline, or equivalent experience. Minimum 5 years of administrative experience, preferably in financial services, sales, or a professional services environment. Excellent organizational, communication, and relationship management skills. Ability to handle confidential information with professionalism and discretion. Advanced proficiency in Microsoft 365 (Outlook, Word, PowerPoint, Teams) and intermediate Excel skills. Strong project coordination and event management experience. Bilingualism (English and French), written and spoken, is strongly preferred. Knowledge of, or willingness to learn, Artificial Intelligence (AI) tools such as Microsoft Copilot. Ability to manage multiple competing priorities in a fast-paced environment. Knowledge of French and English is required to support clients and Team members within and/ or outside the province of Quebec. The expected annual base salary range for this role is $58,000 - $76,500, which is determined based on skills, knowledge and experience and geographic location. In addition to base salary, this role is eligible for annual short-term incentive, health and well-being benefits, retirement and savings plan, paid time off and career development. Benefits WORK LIFE BALANCE: hybrid & flex work arrangements. INCLUSIVE CULTURE AND DIVERSITY: living our core values: Be a Team, Be Accountable, Be Better, engaging with community through Business Resource Groups (BRG communities are volunteer employee-led groups formed around a common interest, identity, or background). IGM is a diverse workplace committed to doing business inclusively - this starts with having a representative workforce! We encourage applications from all qualified candidates that represent the diversity present across Canada – including racialized persons, women, Indigenous persons, persons with disabilities, 2SLGBTQIA+ community, gender diverse and neurodiverse individuals, as well as all who may contribute to the further diversification of ideas. IG is an accessible employer committed to providing a barrier- free recruitment experience. If you require an accommodation or this information in an alternate format at any stage of the recruitment process, please reach out to the Talent Acquisition team who will work with you to meet your needs. How to Apply: Interested candidates are invited to submit their resume and a cover letter detailing their qualifications and experience to https://www.ig.ca/en/careers Artificial Intelligence in Recruitment: As part of our Talent Acquisition process, we may use artificial intelligence and automated tools to support activities such as candidate sourcing, application review, and interview scheduling. These tools support the recruitment process; all hiring decisions are made by people. We thank all applicants for their interest in IG Wealth Management; however, only those candidates selected for an interview will be contacted.

Provide high-level confidential administrative support to the Regional Vice President and leadership team, including calendar and travel management. Coordinate regional events, special projects, and technology adoption initiatives to improve operational efficiency.

Requires a post-secondary education in Business Administration and at least 5 years of administrative experience, preferably in financial services. Proficiency in Microsoft 365 and bilingualism in English and French are strongly preferred.

• Annual Short-term Incentive • Health And Well-being Benefits • Retirement And Savings Plan • Paid Time Off • Career Development • Hybrid And Flex Work Arrangements

• Service à la clientèleSouhaitée
• Gestion de projetSouhaitée

Relevées dans la description du poste. Confirmez les exigences importantes ci-dessus.

• Executive Administration
• Event Planning
• Project Coordination
• Calendar Management
• Travel Arrangement
• Budget Administration
• Microsoft 365
• Microsoft Copilot
• Bilingualism (English/French)
• Relationship Management
• Financial Services Knowledge
• Business Communication
• Expense Reporting
• Client Service
• Confidentiality
• Office Operations

• Administrative
• Finance & Accounting
• Management & Leadership
• Sales
• Consulting

Formation minimale

Baccalauréat

Expérience minimale

5+ ans

Postuler avant le

18 sept. 2026

Langue de l’offre

anglais

Heures de travail

40 heures par semaine

Présence au bureau

3 jours par semaine

Niveau d’expérience

Mid-Senior level