Scheduler and Leave Management Coordinator (Temporary Full-Time)

Inclusion Langley Society is a non-profit organization providing services that improve quality of life for children with developmental or support needs and adults with intellectual disabilities or autism spectrum disorder. We build and strengthen community through information, support and advocacy. POSITION OVERVIEW Are you someone who thrives in fast‑paced environments, brings calm to complexity, and enjoys being at the heart of workforce coordination? Inclusion Langley Society (ILS) is seeking a Temporary Full-Time (12 Months) Scheduling and Leave Management Coordinator to play a vital role in supporting our teams and ensuring continuity of services for individuals with intellectual and developmental disabilities. This position is ideal for an organized, detail‑driven professional who enjoys problem‑solving, collaboration, and working with purpose. Reporting to the Workforce Planning Manager, the Scheduling and Leave Management Coordinator is a key operational partner within the People & Culture team. You will support staff scheduling across multiple programs, oversee employee leave administration, and ensure compliance with collective agreements, employment standards, and internal policies. Your work directly supports frontline teams and leadership by ensuring schedules are accurate, coverage is maintained, and employee leave is managed with fairness, confidentiality, and professionalism. This is an on-site position with a non-standard schedule that will vary based on operational needs. Hybrid or remote work is not a core component of the role. In this role, you will: * Coordinate and maintain staff schedules across diverse programs and service locations * Process and communicate scheduling changes, shift adjustments, and coverage needs in a timely manner * Administer and track all employee leaves, including vacation, sick time, statutory and unpaid leaves * Ensure scheduling and leave practices align with collective agreements and employment legislation * Monitor absenteeism trends and escalate concerns appropriately * Collaborate closely with Payroll, HR, and program leaders to ensure accurate reporting and continuity * Prepare scheduling, overtime, and leave usage reports to support operational and leadership decisions * Support accommodation and return‑to‑work planning under management direction * Handle sensitive employee information with discretion and professionalism WHAT YOU BRING * Our successful candidate is highly organized and comfortable managing multiple, time‑sensitive priorities * Communicates clearly and confidently with staff, leaders, and cross‑functional partners * Has experience working in a unionized environment and understands collective agreements * Is detail‑oriented, analytical, and confident working with scheduling and HR systems * Maintains composure and professionalism in high‑volume or high‑pressure situations * Values confidentiality, fairness, and respectful workplace practices WHY WORK AT INCLUSION LANGLEY SOCIETY At ILS, you’ll be part of a mission‑driven organization committed to inclusion, respect, and community impact. This role offers meaningful work, strong collaboration with People & Culture and operational leaders, and the opportunity to contribute to systems that support both employees and the people we serve. QUALIFICATIONS * Certificate in Human Resources, Office Administration, Business, or a related field (degree preferred) * 1–2 years of experience in scheduling, coordination, or administrative roles * Experience in social services, healthcare, or non‑profit environments is an asset * Familiarity with HRIS, scheduling systems, Microsoft Office, and data reporting tools * Knowledge of employment legislation, policies, and staff rostering practices * This role requires the incumbent to undergo a Police Information Check (PIC), and a Vulnerable Sector Check by the Ministry of Justice * Ability to provide a Driver’s Abstract reflecting a clean driving record WE THANK ALL APPLICANTS FOR THEIR INTEREST IN WORKING WITH ILS. DUE TO THE VOLUME OF APPLICANTS, ONLY THOSE QUALIFIED AND SHORTLISTED WILL BE CONTACTED. We gratefully acknowledge that our work takes place on the traditional and unceded territories of the Máthxwi (Matsqui), qʼʷa:n̓ƛʼən ̓(Kwantlen), q̓icə̓ y̓(Katzie), and Semyome (Semiahmoo) First Nations where we live, learn, work and play. This position works Sunday - Thursday, 7:00 am - 3:00 pm 37.5 hours/week

The coordinator manages staff scheduling across multiple programs and oversees employee leave administration to ensure service continuity. They also ensure compliance with collective agreements and employment standards while collaborating with HR and payroll teams.

Candidates must have a certificate in Human Resources, Office Administration, or a related field and 1-2 years of experience in scheduling or administrative roles. Proficiency in HRIS and scheduling systems, along with knowledge of employment legislation and unionized environments, is required.

Relevées dans la description du poste. Confirmez les exigences importantes ci-dessus.

• Staff Scheduling
• Leave Management
• Workforce Coordination
• Collective Agreement Administration
• Employment Legislation Compliance
• Data Reporting
• HRIS
• Problem Solving
• Communication
• Detail Oriented
• Analytical Skills
• Confidentiality
• Administrative Support
• Return-to-work Planning
• Microsoft Office
• Office Administration
• Composure
• Good Driving Record
• Professionalism
• Advocacy
• Planning
• Autism Spectrum Disorders
• Management
• Social Work
• Developmental Disabilities
• Intellectual Disabilities
• Human Resources Information System (HRIS)
• Employment Protection Legislation
• Leadership
• Workforce Planning
• Scheduling
• Collaboration
• Coordinating

• Human Resources
• Administrative
• Social Services
• Scheduling Coordinator
• Scheduler / Operations Coordinator
• Stock Clerks
• Production, Planning, and Expediting Clerks

Formation minimale

Diplôme professionnel

Expérience minimale

0+ ans

Langue de l’offre

anglais

Heures de travail

38 heures par semaine