Administrative Assistant

Résumé du poste

The Administrative Assistant will manage day-to-day office operations, including reception duties, supply management, and facility coordination. Additionally, the role provides executive support to senior leadership through travel arrangements, calendar management, and document preparation.

Détails du poste

Job Description: Part-Time Administrative Assistant Location: Calgary, AB (Office-based, part-time role, Monday-Friday) Company: Infracon Construction Inc. Hourly Wage: $24-$28 per hour (depending on experience) Position Overview: Infracon Construction is seeking a highly organized, dependable, and proactive Part-Time Administrative Assistant to support our Calgary office. This is an office-based role working Monday through Friday from 8:00 AM to 12:00 PM. The successful candidate will take ownership of the day-to-day administration and organization of the Calgary office while providing administrative support to senior leadership and assisting with a variety of corporate functions, including travel coordination, business development support, document preparation, communications, and other company initiatives. Responsibilities Office & Reception Administration Maintain an organized, professional, and welcoming office and reception area Monitor and replenish office, kitchen, and coffee supplies Maintain shared office equipment and coordinate service or repairs as required Liaise with building/office management regarding maintenance, access, and other office-related matters Collect, sort, and distribute incoming mail and deliveries Prepare and coordinate outgoing mail, couriers, and packages Prepare and distribute internal office communications and memos Assist with meeting room preparation and general office coordination Maintain office records, contact information, and administrative files Assist with planning staff events, meetings, lunches, and other office activities Manage the company’s Calgary condo unit, including the booking calendar, rent payments, cleaning services, restocking supplies, and other accommodation-related requirements Executive & Administrative Support Provide administrative support to the Vice President, Director of Indigenous Relations, and Director of Business Development Coordinate travel arrangements, including flights, accommodations, and transportation, as well as restaurant reservations, meetings, and events Assist with calendar management and meeting coordination as required Organize, code, and submit corporate credit card receipts and supporting documentation Format letters, reports, presentations, proposals, resumes, project sheets, and other business documents Maintain files, records, and documentation, including general filing, scanning, copying, and document control Maintain client, contact, opportunity, and meeting information in Salesforce, including entering meeting notes and performing routine CRM updates Update project sheets, client lists, business development records, and other tracking documents as requested Monitor shared email inboxes and distribute or action requests as required Assist with social media content and maintain corporate photos, marketing materials, templates, and other shared resources Assist with conferences, community events, sponsorships, and other business development initiatives Assist with maintaining company Google Earth/KMZ files and other project information, where experience allows Assist with Microsoft Power Automate workflows and other process-improvement initiatives where experience allows Provide general administrative support to other departments as required Qualifications Previous administrative, office coordination, reception, or executive assistant experience is preferred Strong organizational skills with excellent attention to detail Demonstrated initiative and follow-through, with the ability to identify routine administrative needs and action them independently Ability to prioritize and manage a variety of responsibilities with minimal supervision Strong written and verbal communication skills, with a professional and approachable manner Proficient with Microsoft Office 365 (Word, Excel, Outlook, PowerPoint, Teams) Experience with Adobe Acrobat and SharePoint is an asset Experience coordinating travel, meetings, accommodations, and expense documentation is an asset Experience with Salesforce or another CRM platform is an asset Experience with Canva, social media platforms, or similar tools is an asset Experience with Power Automate or other workflow automation tools is an asset but not required Experience with Google Earth/KMZ files is an asset but not required Ability to learn new software and processes quickly Comfortable interacting professionally with employees, visitors, vendors, clients, and senior leadership What We Offer Consistent part-time schedule, Monday-Friday from 8:00 AM to 12:00 PM Downtown Calgary office location Competitive hourly wage of $24-$28, depending on experience Varied role with exposure to operations, executive administration, Indigenous Relations, business development, proposals, and marketing Collaborative work environment with the opportunity to take ownership of the day-to-day organization of the office

Ce que vous ferez

The Administrative Assistant will manage day-to-day office operations, including reception duties, supply management, and facility coordination. Additionally, the role provides executive support to senior leadership through travel arrangements, calendar management, and document preparation.

Exigences

Candidates should have previous experience in administrative or office coordination roles with strong organizational and communication skills. Proficiency in Microsoft Office 365 is required, while experience with CRM platforms and workflow automation tools is considered an asset.

Compétences indiquées

• Service à la clientèle · Souhaitée
• document preparation · Souhaitée
• Administrative Support · Souhaitée
• SharePoint · Souhaitée
• Communication · Souhaitée
• Saisie de données · Souhaitée
• Salesforce · Souhaitée

Autres compétences pertinentes

Relevées dans la description du poste. Confirmez les exigences importantes ci-dessus.

• Administrative support
• Office coordination
• Reception
• Travel coordination
• Calendar management
• Microsoft Office 365
• Salesforce
• Document preparation
• Expense reporting
• Communication
• Organizational skills
• Adobe Acrobat
• SharePoint
• Data entry
• Customer service
• Calendar Management
• Office Equipment
• Canva (Software)
• Administrative Support
• Microsoft 365
• Workflow Management
• Organizational Skills
• Document Control
• Microsoft Power Automate
• Follow Through
• Workflow Automation
• Social Media Content
• Planning
• Marketing Materials
• Microsoft Access
• Keyhole Markup Language
• Microsoft Excel
• Business Development
• Customer Relationship Management
• Construction
• Business Communication
• Maid Services
• Bond Credit Rating
• Document Preparations
• Google Earth
• Leadership
• Marketing
• Memos
• Microsoft Outlook
• Office Management
• Operations
• Microsoft PowerPoint
• Presentations
• Restaurant Operation
• Microsoft SharePoint

Domaines d’emploi

• Administrative
• Construction
• Management & Leadership
• Administrative Assistant
• Office / Administrative Assistant (General)
• Administrative and Executive Secretaries
• Secretaries and Administrative Assistants, Except Legal, Medical, and Executive