administrative assistant - office

Overview Languages English Education College, CEGEP or other non-university certificate or diploma from a program of 3 months to less than 1 year or equivalent experience Experience 7 months to less than 1 year On site Work must be completed at the physical location. There is no option to work remotely. Responsibilities Tasks Arrange and co-ordinate seminars, conferences, etc. Coordinate the activities of the HR department in order to ensure they meet the organization’s goals Coordinate the flow of information within the team Direct staff Open and distribute mail and other materials Record and prepare minutes of meetings, seminars and conferences Determine and establish office procedures and routines Schedule and confirm appointments Answer telephone and relay telephone calls and messages Answer electronic enquiries Compile data, statistics and other information Advise senior management Respond to employee questions and complaints Greet people and direct them to contacts or service areas Set up and maintain manual and computerized information filing systems Type and proofread correspondence, forms and other documents Conduct research Perform data entry Provide customer service Maintain and manage digital database Perform basic bookkeeping tasks Experience and specialization Computer and technology knowledge Sage Accounting Software MS Excel MS Outlook MS PowerPoint MS Windows MS Word Electronic scheduler Database software MS Office Computerized bookkeeping system Technical terminology Business Additional information Security and safety Vulnerable sector check Transportation/travel information Public transportation is available Work conditions and physical capabilities Ability to work independently Fast-paced environment Tight deadlines Attention to detail Repetitive tasks Personal suitability Ability to multitask Excellent written communication Organized Accurate Reliability Time management Accountability Dependability Due diligence Benefits Other benefits Free parking available Learning/training paid by employer Team building opportunities Variable or compressed work week

The role involves coordinating office activities, managing information flow, and supporting the HR department to meet organizational goals. Key tasks include scheduling appointments, maintaining filing systems, performing data entry, and handling correspondence and customer inquiries.

Candidates should have a college diploma or equivalent experience and between 7 months to 1 year of relevant experience. Proficiency in MS Office, accounting software, and database management is required, along with strong organizational and multitasking abilities.

• Free parking • Paid learning and training • Team building opportunities • Variable or compressed work week

• Service à la clientèleSouhaitée

Relevées dans la description du poste. Confirmez les exigences importantes ci-dessus.

• Administrative Support
• Office Management
• Data Entry
• Bookkeeping
• Customer Service
• Meeting Minutes
• Scheduling
• Sage Accounting Software
• MS Excel
• MS Outlook
• MS PowerPoint
• MS Word
• Database Management
• Research
• Communication
• Time Management

• Administrative
• Human Resources
• Finance & Accounting
• Customer Service & Support

Formation minimale

Diplôme professionnel

Expérience minimale

0+ ans

Postuler avant le

21 août 2026

Langue de l’offre

anglais

Heures de travail

40 heures par semaine

Niveau d’expérience

Entry level