Administrative Assistant - Flight Operations

Purpose of position Primary point of contact for Flight Operations crew members, providing administrative, logistical, and operational support to ensure efficient crew room operations and a safe, well-coordinated working environment. Coordinates crew requests and follow up activities, contributing to on time performance and overall operational effectiveness. Key responsibilities Assist with the distribution and maintenance of operationally required manuals and documentation (Bulletins, Notices, Alerts, Transmittal revisions (TR's), Safety Technical Bulletins (STB's), training documents, etc.); Assist with booking RAIC appointments and preparing documentation for local airport authorities; Prepare filing for crew mail slots and personnel files. (Bid packages, pay advances, letters, certificates, PPC records, FAM flights, medicals, etc.); Maintain inventory and distribution of crew uniforms, luggage parts, headsets; Control and post documents to the necessary information boards; Provide general administrative support and maintenance within the Crew rooms (cleanliness, printer and fax machine toners, paper, supplies, etc.); Create, and maintain crew mail files; Update, forward, and reconcile reports. (Grooming, crew snacks, etc.); Update crew parking logs; Order pilot business cards; Update the Inflight Manager direct report lists; Assist with the arrangement of hotel, travel, and boardroom bookings as requested; Distribute pick-up and courier mail; Answer crew inquires by phone, person, or email, and forward calls as necessary; Assist in the coordination of crew room employee engagement planning/activities; Perform general administrative duties as assigned; Perform duties in accordance with established policies and procedures while giving primary consideration to personal safety, and the safety of co-workers and customers; Perform other related duties as assigned. Required Qualifications Minimum Grade 12 education; Excellent problem solving and organizational skills; Demonstrated ability to work well under pressure, meet deadlines and work with minimum supervision; Meticulous work standards and exemplary interpersonal skills; Excellent communication skills, both written and oral; Strong knowledge of Microsoft Word, Excel and Outlook. Preferred Qualifications Post-secondary diploma or college degree; Previous work experience in the airline industry; Previous work experience in an office environment; Bilingualism (English and French). Benefits of joining our award-winning team Enjoy exclusive employee travel programs across the Air Canada network, giving you and your family access to incredible destinations. Secure your long-term financial well-being with our competitive, employer-supported retirement savings programs (defined contribution pension plan or voluntary group RRSP) for permanent employees. Benefit from a comprehensive health and wellness package, including health, dental, life, and accident insurance to keep you and your loved ones protected. About Jazz Aviation LP Jazz Aviation LP (Jazz) is Canada’s largest regional airline and Air Canada’s primary Air Canada Express operator, connecting people and communities to approximately 70 destinations across North America. With over 4,200 dedicated professionals, Jazz fosters a workplace united by purpose and supported by programs and policies that promote safety, diversity, and wellness. Jazz is proud to be recognized for its strong commitment to people and culture. Visit our Company Awards and Recognition page to learn more about the honours we've earned. Join our award-winning team and be part of shaping the future of regional aviation! Our commitment to diversity, equity, inclusion, and accessibility We strive to make our workplace accessible and inclusive. To support your success, we can provide accommodations for people with disabilities, such as adjustments or assistive measures to remove barriers during the recruitment process. If you require any accessibility support, please contact us at taleosupport@flyjazz.ca. Jazz values diversity and we empower our employees to foster an internal culture of inclusion. Jazz is committed to providing equitable opportunities for employment and career advancement and we will continuously work to create inclusive and accessible work environments to maximize individual potential as well as psychological health and safety. Meeting the needs of passengers is critical to our success and we recognize the importance of a workforce that is reflective of the communities we serve. Apply by Date Aug 2, 2026 Primary Location CA-ON-Toronto Schedule Full-time Job Type Permanent Shift Days

Provides administrative and operational support to flight crew members to ensure efficient crew room operations and safety. Responsibilities include managing operational documentation, coordinating travel bookings, and maintaining crew supplies and records.

Requires a minimum of a Grade 12 education and proficiency in Microsoft Office suite. Candidates should possess strong organizational skills and the ability to work under pressure, with a post-secondary degree and airline experience preferred.

• Employee travel programs • Retirement savings programs • Defined contribution pension plan • Voluntary group RRSP • Health insurance • Dental insurance • Life insurance • Accident insurance

Relevées dans la description du poste. Confirmez les exigences importantes ci-dessus.

• Problem solving
• Organizational skills
• Interpersonal skills
• Written communication
• Oral communication
• Microsoft Word
• Microsoft Excel
• Microsoft Outlook
• Administrative support
• Logistics coordination
• Bilingualism

• Administrative
• Transportation
• Logistics
• Customer Service & Support

Formation minimale

Études secondaires

Expérience minimale

0+ ans

Postuler avant le

24 août 2026

Langue de l’offre

anglais

Heures de travail

40 heures par semaine

Niveau d’expérience

Entry level