Administrative Assistant | Property Tax Services
Top Benefits
About the role
Accelerate your success at Colliers.
Why Colliers?
As one of Canada’s leading commercial real estate services firms, we are driven by our mission to accelerate success for our people, clients, and communities.
A career at Colliers gives you the opportunity to make an impact, advance your career, and collaborate with top-tier talent. Don’t just take our word for it – we’ve been recognized as a top employer on a number of prestigious lists, including Best Workplaces in Canada, Best Workplaces for Women, Best Workplaces with Most Trusted Executive Teams, among others.
***This position is a Hybrid role based out of Calgary office***
***Please note this is a Part-Time Hourly role.***
About you role:
The Administrative Assistant | Property Tax Services primary responsibility will be to provide administrative support to the Property Tax Services team based out of our Calgary, Alberta office .
In this role, you will handle:
- Creation and tracking of client contracts
- Preparation and processing of client invoices
- Accounts Receivable follow up and payment application
- Tracking and preparing heavily scrutinized appeal documents for roughly 1,000 properties.
- Front line support for all client enquiries
- Coordinate the handling, production, and processing of outgoing/incoming correspondence in a timely fashion, including emails, letters, and phone calls, ensuring prompt and professional responses.
- Arrange for, receive, and distribute supplies, mail, couriers, and deliveries.
- Coordinate and distribute large mailings
- Working with various web-based databases.
- Maintain project and client tracking database.
- Assist with the collection, organization, and management of property tax data, including property assessments, tax bills, and related documents.
- Enter and maintain accurate and up-to-date information surrounding our clients and their respective properties.
- Conduct research and gather relevant information from various sources to support property tax assessment and appeal processes
What you'll bring
- Possess strong organizational, time management and project management skills with a demonstrated ability to work both independently and within a team environment.
- Strong relationship-building ability, proactive, results-oriented, and resourceful.
- Ability to deliver excellent customer service at all levels of the organization and with external partners.
- Ability to communicate clearly and concisely, both orally and in writing.
- Exhibit a high level of professionalism and excellent interpersonal skills.
- Advanced skills in Microsoft Office applications (MS Word, Excel, PowerPoint, and Outlook) required
#LI-EH1
#LI-Hybrid
What we offer:
Innovative projects: Work on cutting-edge initiatives that shape our communities, drive our growth, and make a tangible impact.
Career growth: Advance your career and achieve your goals with industry-leading training and development programs.
Competitive benefits & compensation: Enjoy a comprehensive and flexible benefits package along with competitive compensation that rewards your contributions and supports your well-being.
Collaborative culture: Join our enterprising team where innovation thrives, collaboration is key, and our people are empowered to be their authentic selves and do their best work.
Diversity, Equity & Inclusion: Our robust North American Diversity & Inclusion Program features eight Employee Resource Groups (ERGs), where you can connect, learn, and contribute to a diverse and supportive community. Learn more: https://www.collierscanada.com/en-ca/careers/diversity-and-inclusion
Global network : Join a global team of 24,000 professionals across 70 countries, where you'll expand your network and learn from experts in a dynamic international community. Accelerate your career and enhance your expertise as you connect and collaborate with top talent around the world.
Applicants must be currently authorized to work in Canada on a full-time basis. The employer will not sponsor applicants for work visas.
Direct applicants only please, no agencies.
Colliers is an equal opportunity employer and values diversity in its workforce. Colliers encourages applications from all qualified individuals and will accommodate applicants' disability-related needs, up to the point of undue hardship, throughout all stages of the recruitment and selection process. If you require a disability-related accommodation to participate in the recruitment process, please contact the recruitment team by email at careers@colliers.com .
Not the right fit? Search for Administrative Assistant jobs in Calgary, AB
About Colliers
Colliers (NASDAQ, TSX: CIGI) is a leading global diversified professional services company, specializing in commercial real estate services, engineering consultancy and investment management. With operations in 70 countries, our 22,000 enterprising professionals provide exceptional service and expert advice to clients. For nearly 30 years, our experienced leadership – with substantial inside ownership – has consistently delivered approximately 20% compound annual investment returns for shareholders. With annual revenues exceeding $4.5 billion and $99 billion of assets under management, Colliers maximizes the potential of property, infrastructure and real assets to accelerate the success of our clients, investors and people. Learn more at corporate.colliers.com, X @Colliers or LinkedIn.
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Administrative Assistant | Property Tax Services
Top Benefits
About the role
Accelerate your success at Colliers.
Why Colliers?
As one of Canada’s leading commercial real estate services firms, we are driven by our mission to accelerate success for our people, clients, and communities.
A career at Colliers gives you the opportunity to make an impact, advance your career, and collaborate with top-tier talent. Don’t just take our word for it – we’ve been recognized as a top employer on a number of prestigious lists, including Best Workplaces in Canada, Best Workplaces for Women, Best Workplaces with Most Trusted Executive Teams, among others.
***This position is a Hybrid role based out of Calgary office***
***Please note this is a Part-Time Hourly role.***
About you role:
The Administrative Assistant | Property Tax Services primary responsibility will be to provide administrative support to the Property Tax Services team based out of our Calgary, Alberta office .
In this role, you will handle:
- Creation and tracking of client contracts
- Preparation and processing of client invoices
- Accounts Receivable follow up and payment application
- Tracking and preparing heavily scrutinized appeal documents for roughly 1,000 properties.
- Front line support for all client enquiries
- Coordinate the handling, production, and processing of outgoing/incoming correspondence in a timely fashion, including emails, letters, and phone calls, ensuring prompt and professional responses.
- Arrange for, receive, and distribute supplies, mail, couriers, and deliveries.
- Coordinate and distribute large mailings
- Working with various web-based databases.
- Maintain project and client tracking database.
- Assist with the collection, organization, and management of property tax data, including property assessments, tax bills, and related documents.
- Enter and maintain accurate and up-to-date information surrounding our clients and their respective properties.
- Conduct research and gather relevant information from various sources to support property tax assessment and appeal processes
What you'll bring
- Possess strong organizational, time management and project management skills with a demonstrated ability to work both independently and within a team environment.
- Strong relationship-building ability, proactive, results-oriented, and resourceful.
- Ability to deliver excellent customer service at all levels of the organization and with external partners.
- Ability to communicate clearly and concisely, both orally and in writing.
- Exhibit a high level of professionalism and excellent interpersonal skills.
- Advanced skills in Microsoft Office applications (MS Word, Excel, PowerPoint, and Outlook) required
#LI-EH1
#LI-Hybrid
What we offer:
Innovative projects: Work on cutting-edge initiatives that shape our communities, drive our growth, and make a tangible impact.
Career growth: Advance your career and achieve your goals with industry-leading training and development programs.
Competitive benefits & compensation: Enjoy a comprehensive and flexible benefits package along with competitive compensation that rewards your contributions and supports your well-being.
Collaborative culture: Join our enterprising team where innovation thrives, collaboration is key, and our people are empowered to be their authentic selves and do their best work.
Diversity, Equity & Inclusion: Our robust North American Diversity & Inclusion Program features eight Employee Resource Groups (ERGs), where you can connect, learn, and contribute to a diverse and supportive community. Learn more: https://www.collierscanada.com/en-ca/careers/diversity-and-inclusion
Global network : Join a global team of 24,000 professionals across 70 countries, where you'll expand your network and learn from experts in a dynamic international community. Accelerate your career and enhance your expertise as you connect and collaborate with top talent around the world.
Applicants must be currently authorized to work in Canada on a full-time basis. The employer will not sponsor applicants for work visas.
Direct applicants only please, no agencies.
Colliers is an equal opportunity employer and values diversity in its workforce. Colliers encourages applications from all qualified individuals and will accommodate applicants' disability-related needs, up to the point of undue hardship, throughout all stages of the recruitment and selection process. If you require a disability-related accommodation to participate in the recruitment process, please contact the recruitment team by email at careers@colliers.com .
Not the right fit? Search for Administrative Assistant jobs in Calgary, AB
About Colliers
Colliers (NASDAQ, TSX: CIGI) is a leading global diversified professional services company, specializing in commercial real estate services, engineering consultancy and investment management. With operations in 70 countries, our 22,000 enterprising professionals provide exceptional service and expert advice to clients. For nearly 30 years, our experienced leadership – with substantial inside ownership – has consistently delivered approximately 20% compound annual investment returns for shareholders. With annual revenues exceeding $4.5 billion and $99 billion of assets under management, Colliers maximizes the potential of property, infrastructure and real assets to accelerate the success of our clients, investors and people. Learn more at corporate.colliers.com, X @Colliers or LinkedIn.