Job Number:

J0426-0360

Vacancy:

Temporary Full-Time Administrative Support Clerk - Up to Fourteen (14) Weeks

Job Type:

Seasonal

Job Category:

Administration / Clerical

Department:

External Agencies

Union Group:

Exempt

Date Posted:

April 22, 2026

Closing Date:

April 29, 2026

Salary:

$17.95/Hour

Weekly Hours:

36.25

Shift Work Required:

No

A progressive city of 187,800 people located just a short 30-minute drive from Toronto, the City of Oshawa is one of Canada’s fastest growing communities that is exceptionally positioned to live, work, learn and invest. Its strategic pursuit of sustainable growth, excellent community service delivery and cooperative partnerships have enhanced its quality of life advantage, while maintaining a strong commitment to financial stewardship.

Reporting to the Manager, Administration & Finance, or designate, the Administrative Support Clerk provides front-line customer service to OSCC 55+ participants, external agencies, and the public. The position also provides administrative support and assists with volunteer programs, membership activities, fundraising initiatives, and general communications.

Responsibilities:

• Provide front-line customer service by assisting participants and responding to inquiries from the public and external agencies
• Complete program registrations and process point-of-sale transactions accurately
• Perform general administrative duties, including filing, document preparation, and photocopying
• Support volunteer programs by maintaining volunteer records and assisting with the coordination of activities
• Assist with outreach activities and community displays to promote programs and services and support membership growth
• Assist with the preparation of communications and promotional materials to support programs, events, and initiatives
• Support membership activities, fundraising efforts, and other community engagement initiatives
• Provide administrative support to the volunteer and community relations team as required
• Support and demonstrate the City of Oshawa’s core values of Authenticity, Courage, and Trust
• Other duties as assigned

Requirements:

• Completion or enrollment in a post-secondary program in Office Administration, Business Administration, or a related field
• Experience using Microsoft Office applications, including Word, Excel, and Outlook
• Strong communication and interpersonal skills with the ability to respond to inquiries in a professional manner
• Good organizational skills with attention to detail
• Ability to work independently and as part of a team
• Reliable and able to manage multiple tasks in a busy environment
• Meet the eligibility requirements of the Canada Summer Jobs program:
  • Be between 15 and 30 years of age at the beginning of the employment period;
  • Be a Canadian citizen, permanent resident, or person to whom refugee protection has been conferred under the Immigration and Refugee Protection Act for the duration of the employment
  • Have a valid Social Insurance Number at the start of employment and be legally entitled to work in Canada in accordance with relevant provincial or territorial legislation and regulations
  • Please note, international students are not eligible participants

As a condition of employment, the City of Oshawa will require successful candidates to undergo a Criminal Records and Judicial Matters Check.

Please be advised that position location as noted is at the time of posting and is subject to change, as required due to operational needs.

We would like to thank all applicants however, please note that only those selected to attend an interview will be contacted and all other applicants will be kept on file. Applicants are advised that written, oral and practical testing may form part of the selection process.

Applicants who are currently employed by the City of Oshawa are asked to clearly indicate their status as an internal applicant in their application. Please ensure that you check your email regularly to receive any correspondence.

The City of Oshawa is situated on lands and waters within the Williams Treaties Territory, home to seven First Nation communities of the Michi Saagiig and Chippewa Anishinaabeg, who have cared for and maintained these lands from time immemorial and continue to do so to present day

We are an Equal Opportunity Employer in accordance with the Accessibility for Ontarians with Disabilities Act, 2005 and the Ontario Human Rights Code (OHRC). The City of Oshawa promotes the principles of diversity, equity and inclusion and adheres to the tenets of the Canadian Human Rights Act and the Ontario Human Rights Code. The City of Oshawa encourages applications from women, Indigenous Peoples and persons of all cultures, ethnic origins, religions, abilities, ages, sexual orientations, and gender identities and expressions.

The City of Oshawa will provide accommodations throughout the recruitment and selection and/or assessment process to applicants with disabilities and/or needs related to the OHRC. If you require an accommodation during the recruitment process or assistance with the application process please contact Human Resource Services. Personal information provided is collected under the authority of The Municipal Freedom of Information and Protection of Privacy Act.

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